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Pre-Proposal Conference Presentation

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    • 1. Defense Supply Center Richmond Pre-Proposal Conference Chemical Management Services for Tinker AFB Solicitation SPM4A2-08-R-0002 January 8 & 9, 2008 PROCUREMENT SENSITIVE INFORMATION
    • 2. Chemical Management Services (CMS)
      • CMS Background/Vision/Expectations
      • Timeline
      • General Information
      • Networking & Teaming
      • Acquisition Overview
      • Statement of Work
      • Material Sourcing
      • Information Technology
      • Performance Metrics & Reporting
      • Pricing
      • Transition
      • Instructions to Offerors
      • Evaluation Procedures
      • Summary
      • Points of Contact
      • Q&A
    • 3. CMS DoD Background
      • Feb 2005 – Office of the Secretary of Defense (OSD) tasked DLA to provide an integrated chemical supply chain management solution for DoD customers
      • - Expressed interest in Proof of Concept with an Air Force site
      • June 2006 – OSD directive to initiate CMS pilot at Tinker AFB
      • June 2006 – OSD Supply Chain Capability Group (SCCG) established CMS Executive Steering Group (ESG)
      • - To execute CMS pilot
      • - To ensure CMS made available for all of DoD in the long-term
      • June 2006 – Dec 2007 – Multiple acquisition strategy changes and Business Case presentations to management
      • Dec 2007 – Approval to solicit granted
      • Dec 2007 – Solicitation issued
    • 4.
      • CMS aligns with DoD’s transformation efforts for the future
      • CMS aligns well with Lean Transformation efforts at the organizational level:
        • CMS provides cost savings and greater overall operating efficiencies
        • CMS affords greater data keeping and allows for more informed business
      • decisions
      • CMS is supported by the OSD
      Why CMS?
    • 5. CMS: Aligning Objectives CMS model: Aligned objectives Lifecycle costs (material, labor, waste management) Service Provider wants to decrease Customer wants to decrease Traditional models incentivized to sell more chemicals when customer wants to buy less
    • 6. DoD – An Emerging CMS Market
      • Commercial concept approximately 13 years old
      • Commercially active in approximately 12 business sectors
      • Significant increase from 5 to 12 sectors since 2000
      • Continual increase in number of commercial CMS programs
      • Continual increase in number of CMS providers
      • DoD is an emerging business sector for CMS penetration
      • CMS industry has opportunity to grow as the DoD CMS grows
    • 7. CMS Vision in DoD
      • Short-term Vision:
        • Solicit CMS pilot at Tinker AFB
        • Award pilot contract at Tinker AFB
        • Expect CMS expansion to Tinker Fence Line during initial pilot contract period
        • Establish proof of concept
      • Mid-term Vision:
        • Explore possibility of procurements for additional pilot sites
      • Long-Term Vision:
        • Firmly establish proof of concept within DoD
        • Utilize lessons learned from pilot contract(s)
        • Established regionalized CMS program available to all DoD customers
    • 8. upstream downstream CMS Expectations Looking to industry expertise to help DoD achieve these objectives.
      • Streamlined purchasing
      • High material availability rates
      • Minimize waste and costly disposal
      • Utilize greener products
      • Improve business, operational and regulatory record keeping
      • More informed organizational decision making
      • Continual process efficiencies
      • Cost savings
      Chemical Lifecycle
    • 9.
      • Synopsize 14 Sept 2007
      • Issue RFP 10 Dec 2007
      • Pre-Proposal Conference 8 & 9 Jan 2008
      • Close RFP 11 Feb 2008
      • Evaluation / Source Selection Feb – April 2008
      • Negotiations (if needed) 31 May 2008
      • Contract preparation/review/clearance 30 June 2008
      • Contract Award 31 July 2008
      CMS Timeline
    • 10. General Information
      • Website :
        • http://www.dscr.dla.mil/UserWeb/FAGA/cms.htm
          • Check - Your responsibility
          • All information and questions to be posted
        • Sign in sheet
        • Tour
    • 11. Networking
      • Opportunity to market
      • Personal relationships, word of mouth and on-going involvement in the business community will facilitate finding good teaming partners
      • Other resources include:
      • - business associations
      • - publications
      • - online services; i.e. SBA’s SUBNET and CCR
      • Dynamic Small Business Search
      • Ways to team
      • - joint venture
      • - subcontracting
    • 12. Explore Subcontracting Opportunities
      • Subcontracting is a competitive field.
      • Prime contractors look for reliable companies that provide quality goods and services on deadlines.
      • Understand the terms & conditions of a contract with the prime contractor before serving as a subcontractor.
      • FAR Subpart 19.7 The Small Business Subcontracting Program
      Point of contact for DLA Small Business questions – Crystal Ober, [email_address]
    • 13. Acquisition Overview
      • Full range of commercial services EXCLUDING disposal
      • 76 th Maintenance Wing and STRATCOM Wing-1 (Navy Tenant) with possible expansion to other Tinker base organizations
      • Type of contract:
      • - Service contract with supply component
      • - Fixed price for services and government sourced items and fixed price
      • with EPA adjustments for commercially sourced items
      • Full and open competition/Unrestricted
      • Contract Term:
        • - 3 year base
        • - Two 1-year option periods
      • Maximum 5 Year Contract Value: $125M
      • Guaranteed Minimum: Three months of management fees. No guaranteed minimum for option periods.
    • 14. Statement of Work (SOW)
      • Chemical Management Service Requirements:
            • - Demand Analysis and Forecasting
            • - Purchasing
            • - Inventory Management
            • - Distribution to Point of Use (POU)
            • - EH&S Management Support
            • - Continual Improvement Activities
            • - Information Technology Capability
    • 15. Material Sourcing
      • Customer Owned Inventory
      • DLA/GSA sourced
        • first pass sourcing
        • pass through cost
      • Commercially sourced
        • competitively priced - Core List
        • pass through cost
        • EPA applies- DSCR clause 52.216-9G46
      • See SOW 3.3.2 for additional information
    • 16. Information Technology
      • Electronic means for ordering, billing, payment, data tracking and reporting (including environmental)
      • Order DLA items via MILSTRIP requisition
      • Possible requirement for live test demonstration
      • Mandatory requirement for use of Hazardous Material Management System (HMMS):
        • Vendor owned systems can be used in addition to HMMS but not in lieu of HMMS
        • Current Air Force mandate does not allow for patches into or replacement of legacy systems.
    • 17. Performance Metrics & Reporting
      • • Five standard metrics: SOW 4.0
        • - Customer wait time/issue time
        • - Supply effectiveness rate
        • - Material availability rate
        • - High severity outage response
        • Overall material cost savings
      • Reporting requirements:
        • - General (Section 4.2.1)
        • - Financial (Section 4.2.2)
        • - EH&S (Section 4.2.3)
    • 18. Pricing
      • Management Fees – Fees paid to CMS provider to manage chemical lifecycle (not to include material costs)
          • - Two scenarios for the 76 th Maintenance Wing
          • -Vendor delivers to but does not manage HAZMAT Distribution
          • Supply Center (HDSC)
          • -Vendor delivers to and mans HDSC
          • - One scenario for the Navy Tenant
          • -Vendor delivers to and mans HDSC
      • Transition Fee – the fee to cover transition and implementation costs (one time fee – not recurring)
      • Inventory Carrying Cost Fee - the fee for cost of capital for vendor to own warehouse inventory to meet customer delivery requirements
    • 19. Pricing (continued)
      • Material pricing – unit pricing for Core List of items in Bill of Materials (BOM)
          • - Master list of all active items
          • - DLA/GSA items (Standard Unit Price)
          • Core List – commercial items with demand; pricing must be provided for these items with an offer
          • Un-priced Items - commercial items without demand; remain inactive until added when item needed and priced negotiated
    • 20. Transition
      • Post-Award Conference – 30 days after award
      • Establish drawdown procedures for Customer Inventory
      • Establish methodology for pricing inactive or new NSNs
      • Systems Interface and Integration
      • Development of Operating Procedures
      • Overview of Reports
      • Conflict Resolution Plan
      • SOW 7.1
    • 21. Section L – Instructions on Proposal Structure
      • Format (5 volumes)
      • Page limitations and layout
      • Volume structure
      • Content
          • Volume I – executive summary, signed RFP
          • Volume II – technical proposal (100 page limit)
          • Volume III– business/management proposal (75 page limit)
          • Volume IV – past performance proposal (30 page limit)
          • Volume V – price proposal (unlimited)
    • 22. Section M- Evaluation Procedures
      • Technical Past Performance
        • - Demand analysis & forecasting - Relevant past performance
        • - Purchasing of HAZMAT - Past compliance with sub-
        • - Inventory management contracting goals
        • - Distribution to point of use (POU)
        • - Environmental management support
        • - Continual improvement activities
        • - Information technology capability
        • Business/Management Price
        • Organizational structure - Material
        • Second tier relationships - Management fees
        • Implementation plan
      • All 4 factors approximately equal to each other with the three non-price factors, when combined, being significantly more important than price
    • 23.
      • Timeline
      • Pilot Program
      • Collaboration Among DLA, AF, and Navy
      • In-line with DoD Transformation efforts
      • Tour
      Summary http:// www.dscr.dla.mil/UserWeb/FAGA/cms.htm
    • 24. Points of Contact
      • Contracting Officer: Cindy Lantz, [email_address]
      • Acquisition Specialist: Diane Sadler, [email_address]
      • Project Officers: Mike Gargiulo, [email_address]
      • CDR Steve Morgan, [email_address]
      • DLA Headquarters POC: Sam Henderson, [email_address]
      • Website :
        • http://www.dscr.dla.mil/UserWeb/FAGA/cms.htm
        • All questions must be submitted in writing.
        • Offers must be submitted by 2/11/08 2pm EST.
    • 25. Questions & Answers http:// www.dscr.dla.mil/UserWeb/FAGA/cms.htm