Doing Business with VITA

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Doing Business with VITA

  1. 1. VITA’s Supply Chain Management – We’re in business !! Teddy Cogbill Associate Director, Supply Chain Management Virginia Information Technologies Agency 2003 Public Procurement Forum December 9, 2003
  2. 2. VITA’s Charter <ul><li>VITA shall procure IT and telecommunications on its own behalf or on behalf of other state agencies and institutions in accordance with the VPPA and regulations as MAY be prescribed by VITA. </li></ul><ul><li>Code of Virginia, 2.2-2007 </li></ul>
  3. 3. VITA’s Chief Information Officer <ul><li>RESPONSIBILITIES OF VITA’s CIO: </li></ul><ul><li>Plan for the ACQUISITION, management and use of IT for state agencies. </li></ul><ul><li>Direct policies/procedures that require VITA to review IT projects > $100,000 and recommend whether such projects be approved or disapproved. </li></ul><ul><li>Can enter into public-private partnerships to implement IT programs and projects. </li></ul><ul><li>Review all procurement solicitations for major IT projects. </li></ul>
  4. 4. THE SITUATION <ul><li>IT Procurement Reform </li></ul><ul><ul><li>Develop and implement Best Practice technology procurement </li></ul></ul><ul><ul><li>Leverage Commonwealth’s technology buying power </li></ul></ul><ul><ul><li>Improve Industry Partner relationships </li></ul></ul><ul><li>IT consolidation-VITA </li></ul><ul><ul><li>Promote interoperability cost and resource sharing </li></ul></ul><ul><ul><li>Implement effective cost controls </li></ul></ul><ul><ul><li>Leverage service and infrastructure </li></ul></ul><ul><ul><li>Increase value to Commonwealth from procurement </li></ul></ul><ul><li>Economic situation of Commonwealth </li></ul><ul><ul><li>Increasing focus on budget savings </li></ul></ul><ul><ul><li>Cost reduction expected </li></ul></ul>
  5. 5. Focus on key strategies will improve return on technology to Commonwealth Integrate Decisions & Aggregate Requirements Maximize Buying Power with Minimal Transaction Costs Highest Value to Cost Ratio Business Solutions Optimal Technology Return on Investment Achieving this value requires a change in focus from the historical value proposition of IT acquisition
  6. 6. VITA interaction model for IT categories Increasing degree of Commonality Increasing Total Value (Risk & Total Cost of Ownership ) Lead Consult <ul><li>Collaborate </li></ul><ul><li>Work on specific high-impact initiatives </li></ul><ul><li>VITA provided framework </li></ul><ul><li>Oversight </li></ul><ul><li>Self Service </li></ul><ul><li>Provide tools, capabilities that are easy to access </li></ul><ul><li>“ e-enabled” & training </li></ul><ul><li>Monitor </li></ul><ul><li>Reduce resource investment </li></ul><ul><li>Full Service </li></ul><ul><li>Provide end to end assistance </li></ul><ul><li>Utilize best resources </li></ul><ul><li>Actively manage </li></ul><ul><li>Partnership </li></ul><ul><li>Develop efficiencies </li></ul><ul><li>Statewide agreements </li></ul><ul><li>Prime contractor manage subs </li></ul><ul><li>Manage cycle time </li></ul>Provide Enable
  7. 7. Who do I ? <ul><li>SUPPLY CHAIN MANAGEMENT STAFF </li></ul><ul><li>Susan Woolley, Director 804-343-9004 </li></ul><ul><li>Kelley Hellams, </li></ul><ul><li>Development and Integration Manager 804-343-9024 </li></ul><ul><li>Processes, tools, principles, procedures and measurements </li></ul><ul><li>Develop, publish & maintain IT acquisition, supplier management, category management and transaction processes </li></ul><ul><li>Develop standard form technology agreements, templates (RFP, etc.) and contract templates. </li></ul><ul><li>Develop sourcing, supplier management and demand management methodologies. </li></ul>
  8. 8. Who do I ? <ul><li>JB Edmonds, Manager 804-371-5948 </li></ul><ul><li>Supply Chain Analysis </li></ul><ul><li>Acquisition benchmark analysis </li></ul><ul><li>Spend analysis </li></ul><ul><li>Supply market research/Sourcing research </li></ul><ul><li>Industry analysis and research </li></ul><ul><li>Category analysis </li></ul><ul><li>Procurement Plan </li></ul>
  9. 9. Who do I ? <ul><li>Teddy Cogbill </li></ul><ul><li>Integrated Sourcing 804-371-5945 </li></ul><ul><li>INTEGRATED SOURCING IS COMPRISED OF : </li></ul><ul><li>Supply Chain Sourcing </li></ul><ul><li>SCM Systems and Operations </li></ul><ul><li>Contract Management </li></ul>
  10. 10. Supply Chain Sourcing – <ul><li>Tim Moore </li></ul><ul><li>Category Teams Manager 804-371-5972 </li></ul><ul><ul><li>Lead acquisition teams </li></ul></ul><ul><ul><li>Demand aggregation and Industry/Supplier analysis </li></ul></ul><ul><ul><li>Requirements definition consulting </li></ul></ul><ul><ul><li>Issue solicitations and Analyze bids </li></ul></ul><ul><ul><li>Long-term value/cost ratio analysis </li></ul></ul><ul><ul><li>Contract negotiations </li></ul></ul><ul><ul><li>Process measurement </li></ul></ul><ul><ul><li>Establish and monitor supplier scorecards </li></ul></ul><ul><ul><li>Maintain supplier overviews </li></ul></ul><ul><ul><li>Publish supplier guide </li></ul></ul>
  11. 11. SCM Sourcing – Category Teams <ul><li>Networks and Telecom: </li></ul><ul><li>Team focus * – MCI, Verizon, Dysis, Alltel, Alltel, Nortel, Cisco </li></ul><ul><li>Joe Parr 804-371-5991 </li></ul><ul><li>LaVerne Branch 804-371-5992 </li></ul><ul><li>Distributed Computing, Consulting & General VITA: </li></ul><ul><li>Team focus * – Bearing Point, AMS, CACI, Unisys, Northrup- Grummon, Dell, Gateway, HP, NCS, Microsoft, PC Mall, Cognos, ESRI </li></ul><ul><li>Ann Sells 804-371-5988 </li></ul><ul><li>Doug Crenshaw 804-371-5993 </li></ul>
  12. 12. SCM Sourcing – Category Teams <ul><li>Central Computing, MVS, Unix, Security: </li></ul><ul><li>Team focus * – IBM, Unisys, Hitachi, Fujitsu, Sun, BMC, Sterling, Computer Associates, Candle, Sunguard </li></ul><ul><li>John Tackley 804-371-5930 </li></ul><ul><li>Bob Gleason 804-371-5923 </li></ul><ul><li>Applications, Middleware & Tools: </li></ul><ul><li>Team focus * – PeopleSoft, Oracle, Websphere/IBM, SAP, J.D. Edwards </li></ul><ul><li>Terri Hudgins 804-371-5919 </li></ul><ul><li>* contracts identified are a subset of the team focus </li></ul>
  13. 13. Who do I ? <ul><li>Contract Management - Contracts, contract information and contract analysis </li></ul><ul><li>Design, build and manage contract database </li></ul><ul><li>Contract tracking, proactive notification, ad-hoc and routine reporting </li></ul><ul><li>Contract analysis and continuous improvement </li></ul><ul><li>Contract compliance and monitoring </li></ul><ul><ul><li>Jeff Davis, Manager 804-371-5563 </li></ul></ul><ul><ul><li>Carmen Holmes 804-371-5614 </li></ul></ul><ul><ul><li>Akua Burns 804-371-5987 </li></ul></ul><ul><ul><li>Joyce Dandridge 804-371-5959 </li></ul></ul>
  14. 14. Who do I ? <ul><li>Supply Chain Systems & Operations </li></ul><ul><li>Manage VITA requisition and ordering processes. </li></ul><ul><li>Supplier catalog and interface </li></ul><ul><li>Provide e-procurement & e-sourcing capabilities </li></ul><ul><li>Ensure data is captured for effective decision support </li></ul><ul><li>Define vision and requirements for integrated requisition, ordering, approval and payment systems </li></ul><ul><li>Tim Moore, Interim Manager 804-371-5972 </li></ul><ul><li>Nancy Tomlinson 804-371-5738 </li></ul><ul><li>Linda Thorp 804-371-5536 </li></ul>
  15. 15. How do I ? <ul><li>Activate a project or procurement ? </li></ul><ul><li>www.vita.virginia.gov and click on Procurement then… </li></ul><ul><li>www.asd.virginia.gov and click on Procurement Processing Procedures </li></ul><ul><li>Use a statewide contract for IT ? </li></ul><ul><li>www.asd.virginia.gov OR www.eva.gov and keyword search for the item or vendor. VITA SCM supports DGS’ eVA efforts by including all contracts on the eVA tool. </li></ul><ul><li>Ask a question about SCM or IT procurement? </li></ul><ul><li>www.asd.virginia.gov and click on Staff. All staff, their respective category areas, and their contact information can be found there. You may even email from the site itself. </li></ul><ul><li>Ask a question about VITA generally ? </li></ul><ul><li>www.vita.virginia.gov </li></ul><ul><li>Call us. </li></ul>
  16. 16. So what ? <ul><li>Projects ??? </li></ul><ul><li>Procurements ??? </li></ul><ul><li>Delegated Authority ??? </li></ul><ul><li>Questions ???? </li></ul>

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