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Contracts & Invoices


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  • 1. Contracts and Invoices
    The Music Freelance World –
  • 2. What is a Contract?
    A contract is an agreement between two or more parties to do, not do, or promise something.
    Contracts safeguard both the freelancer AND the client. A proposal spells out the details of what is to be done; deadlines, fees, covered expenses, payment dates, etc.
    Remember - signed contracts are legally binding documents. By detailing all information, there is no argument later about who said what when.
    But be sure you understand what you are signing and legal advice.
  • 3. The Details…
    The Proposal:
    The understanding of the client's requirements, your ability to satisfy that brief, and the action that you are going to take in order to deliver that requirement.
    Terms and Conditions:
    The standard terms under which you conduct your business.
    Agreed start date, delivery date and progress during the project where action needs to be taken.
    Some basic contract details:
    - Yourcompanyname, title, address, contact details.
    - Client company name, contact, address and contact details.
    - Assign the project a number and keep a record of this.
  • 4. Please remember:
    You may often be asked to use a contract used by a client or company you are working for, read this carefully and if in doubt get legal advice.
    If the company is legitimate and well known very unlikely they will conducting in anything unlawful.
  • 5. What is a Invoice?
    An invoice or bill is a document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer.
    “I’ve done my bit, now where’s my money!”
    Just like your contract, develop a basic template that you can quickly use to draw up the total bill. These should be consistent and use your logo to promote your business and product.
    Microsoft Word has some excellent templates that you can make slight adjustments.
  • 6. Date of Invoice and number (should same as in your records).
    Name of Freelancer/Business + Address and contact
    Name of Client/Business + Address and contact
    Price and Total of all goods
    Full description of work done and products
    Full names + signature
  • 7. Another clear example of how to clearly layout your invoices for work you have done.
    This is often main thing people will keep after you have finished business so be sure to have all your details & contact info.
  • 8. Typical invoice contains:
    • A unique reference number (in case of correspondence about the invoice)
    • 9. Date of the invoice.
    - Tax payments if relevant (VAT)
    • Name and contact details of the seller
    • 10. Tax or company registration details of seller
    • 11. Name and contact details of the buyer
    • 12. Date that the product was sent or delivered
    • 13. Description of the product(s)
    • 14. Unit price(s) of the product(s)
    • 15. Total amount charged (with breakdown of taxes, if relevant)
    • 16. Payment terms (including method of payment, date of payment, and details about charges for late payment)