Ban the Bullet 5: Improving Your PowerPoint Presentations, pt. 5

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PowerPoint presentations don't need to be slide after slide of bulleted lists! PowerPoint guru Alan Hoffman, dubbed "The Prince of PowerPoint" by syndicated columnist Richard Louv, shows how to go …

PowerPoint presentations don't need to be slide after slide of bulleted lists! PowerPoint guru Alan Hoffman, dubbed "The Prince of PowerPoint" by syndicated columnist Richard Louv, shows how to go beyond conventional thinking to create more effective and compelling presentations. In this final lesson, we see how "explaining everything" can make a presentation come alive and create a stronger sense of buy-in.

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  • 1. • PART BAN the BULLET An Irreverent Guide to Producing Presentations that Get Results Alan Hoffman ▪ The Mission Group ▪ San Diego, California ▪ alan@missionconsult.com © 2013 by The Mission Group. All Rights Reserved. 5
  • 2. “The Prince of PowerPoint, Alan Hoffman, wields his laptop like a sword – or a magic wand.” — Nationally-recognized columnist Richard Louv, San Diego Union- Tribune, June 13, 2004.
  • 3. In lesson #4, we learned how to split slides to make your presentation easier to follow. In this lesson (#5), we’ll see how explaining everything can bring home your key points.
  • 4. Explain Everything 4 PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides 5 Explain Everything 5
  • 5. POSITIVE FORCES NEGATIVE FORCES Accountability Lack of Accountability Leadership No One’s in Charge Right People Political Jobs Urgency Inertia Incentives Bad Incentives Explain Everything Let’s start 5 off with this sample slide. In it, we’re trying to explain how manage-ment changes are needed in a business.
  • 6. POSITIVE FORCES NEGATIVE FORCES Accountability Lack of Accountability Leadership No One’s in Charge Right People Political Jobs Urgency Inertia Incentives Bad Incentives Explain Everything The graphic 5 on the left is hard to decipher and the text too small to read. The table on the right is lifeless.
  • 7. Explain Everything Even if we 5 enlarge the graphic, it’s still confusing. What are the coils? What is this graphic really trying to say?
  • 8. Let’s use a graphical analogy to not just “illustrate” the point, but to make it compelling.
  • 9. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL We’ve laid 5 a football field over the original graphic (which we’ll remove in the next slide), and made the company’s goal the field’s goal line. $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
  • 10. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 We’ve 5 completely replaced the original graphic now. The “current conditions” line is now the line of scrimmage.
  • 11. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 The “team” 5 that can help us win our goal is made up of five key players.
  • 12. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Pass the Buck Laissez-Faire Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 Opposing 5 our team are the five negative traits pushing back against us.
  • 13. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Pass the Buck Laissez-Faire Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 We can 5 push toward our goal…
  • 14. Explain Everything 1 0 2 0 3 0 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Pass the Buck Laissez-Faire Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 …but the 5 negative traits will push back at us, keeping us from our goal.
  • 15. Explain Everything 1 0 2 0 3 0 Pass the Buck 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Laissez-Faire Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 If, however, 5 we hold people account-able, we can weaken the tendency of people to pass the buck.
  • 16. Explain Everything 1 0 2 0 3 0 Pass the Buck Laissez-Faire 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 If senior 5 manage-ment exerts greater leadership, then the laissez-faire attitude among staff will decrease.
  • 17. Explain Everything 1 0 2 0 3 0 Pass the Buck Laissez-Faire Political Jobs 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 If we make 5 an effort to match the right people with the right jobs, we can avoid more “political” appoint-ments, making our teams stronger.
  • 18. Explain Everything 1 0 2 0 3 0 Pass the Buck Laissez-Faire Political Jobs Inertia 3 0 2 0 1 0 GOAL Accountability Leadership Right People Urgency Incentives Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 If we can 5 better commun-icate our sense of urgency, we can weaken the sense of inertia that many feel.
  • 19. Explain Everything 1 0 2 0 3 0 Accountability Leadership Right People Urgency Pass the Buck Laissez-Faire Political Jobs Inertia 3 0 2 0 1 0 GOAL Incentives Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 And, finally, 5 if we better align incentives with outcomes, we can avoid the counter-productive distortions of bad incentives.
  • 20. Explain Everything 1 0 2 0 3 0 Accountability Leadership Right People Urgency 3 0 2 0 1 0 Pass the Buck Laissez-Faire GOAL Incentives Political Jobs Inertia Bad Incentives $$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155 Now you 5 can see why we have to tackle these five areas of effort— doing so will give us the ability to overcome negative forces and achieve our goals.
  • 21. …and the importance of those five strategic focal points Accountability Leadership Right People Urgency Incentives went from abstract to OBVIOUS.
  • 22. Obviously, match your presentation to the audience.
  • 23. Ban the Bullet! 5 PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides 5 Explain Everything There you have it: five approaches to creating presen-tations with impact.
  • 24. Congratulations! If you made it through all five “Ban the Bullet” lessons, you now have the tools to improve the effectiveness of your own presentations.
  • 25. Clarity, focus, and visual interest → success.
  • 26. Do you need to take your presentations to the next level? We can help! Workshops Consulting Design
  • 27. Clarity, focus, and visual interest => Thank You! success. Alan Hoffman “The Prince of PowerPoint” alan@missionconsult.com (619) 232-1776