Ban the Bullet 4: Improving Your PowerPoint Presentations, pt. 4

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PowerPoint presentations don't need to be slide after slide of bulleted lists! PowerPoint guru Alan Hoffman, dubbed "The Prince of PowerPoint" by syndicated columnist Richard Louv, shows how to go beyond conventional thinking to create more effective and compelling presentations. In this fourth lesson, we see how splitting slides can make a presentation easier to follow and create opportunities for maintaining an audience's attention.

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Ban the Bullet 4: Improving Your PowerPoint Presentations, pt. 4

  1. 1. • PART BAN the BULLET An Irreverent Guide to Producing Presentations that Get Results Alan Hoffman ▪ The Mission Group ▪ San Diego, California ▪ alan@missionconsult.com © 2013 by The Mission Group. All Rights Reserved. 4
  2. 2. “The Prince of PowerPoint, Alan Hoffman, wields his laptop like a sword – or a magic wand.” — Nationally-recognized columnist Richard Louv, San Diego Union- Tribune, June 13, 2004.
  3. 3. In lesson #3, we learned how to better ensure legibility. In this lesson (#4), we’ll learn how to split slides to make your presentation easier to follow.
  4. 4. Split Your Slides 3 PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides 5 Explain Everything 4
  5. 5. Typical Presentation: Presentations with Impact  Try to reduce the use of bulleted lists to convey your message, as lists of words can only go so far.  Expand your graphics so that they dominate the slide. Keep your audiences stimulated.  Avoid small text and graphics that are difficult to decipher or grasp.  Split your slides so that each point gets its own page.  Explain everything. Don’t assume. Most people put too much information on a single slide, then read the text. Try splitting your slides so that each bullet gets its own slide.
  6. 6. Split Your Slides 4 PRESENTATIONS WITH IMPACT Presentations with Impact Try to reduce the use of bulleted lists to convey your message, as lists of words can only go so far. Expand your graphics so that they dominate the slide. Keep your audiences stimulated. Avoid small text and graphics that are difficult to decipher or grasp. Split your slides so that each point gets its own page. Explain everything. Don’t assume. Presentations Even I Like It! with Impact Words + Graphics = Retention Appropriate Humor = Engage-ment Use Animation to Make a Point, Not Just Because.
  7. 7. Split Your Slides 4 PRESENTATIONS WITH IMPACT Presentations with Impact Try to reduce the use of bulleted lists to convey your message, as lists of words can only go so far. Expand your graphics so that they dominate the slide. Keep your audiences stimulated. Avoid small text and graphics that are difficult to decipher or grasp. Split your slides so that each point gets its own page. Explain everything. Don’t assume. Presentations Even I Like It! with Impact Words + Graphics = Retention Appropriate Humor = Engage-ment Use Animation to Make a Point, Not Just Because. PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 2 Expand Your Graphics Ensure Legibility AAvvooiidd BBuulllleetteedd LLiissttss.. 3 Split Your Slides 4 Explain Everything 5 1
  8. 8. Split Your Slides 4 PRESENTATIONS WITH IMPACT Presentations Even I Like It! with Impact Words + Graphics = Retention Appropriate Humor = Engage-ment Use Animation to Make a Point, Not Just Because. PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 2 Expand Your Graphics Ensure Legibility AAvvooiidd BBuulllleetteedd LLiissttss.. 3 Split Your Slides 4 Explain Everything 5 1 PRESENTATIONS WITH IMPACT The market for hybrid electric transit vehicles is expected to grow by double-digits annually over the next 10 years. Greater Visual Interest = More Eye Movement. More Eye Movement = More Brain Activity More Brain Activity = Greater Receptivity. 2 EExxppaanndd YYoouurr GGrraapphhiiccss.. Presentations with Impact  Try to reduce the use of bulleted lists to convey your message, as lists of words can only go so far.  Expand your graphics so that they dominate the slide. Keep your audiences stimulated.  Avoid small text and graphics that are difficult to decipher or grasp.  Split your slides so that each point gets its own page. Explain everything. Don ’t assume.
  9. 9. Which makes for a more compelling presentation?
  10. 10. This one? Presentations with Impact  Try to reduce the use of bulleted lists to convey your message, as lists of words can only go so far.  Expand your graphics so that they dominate the slide. Keep your audiences stimulated.  Avoid small text and graphics that are difficult to decipher or grasp.  Split your slides so that each point gets its own page.  Explain everything. Don’t assume.
  11. 11. Or this?
  12. 12. Presentations wwiitthh IImmppaacctt
  13. 13. PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1
  14. 14. PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 Expand Your Graphics 2
  15. 15. Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 PRESENTATIONS WITH IMPACT
  16. 16. PRESENTATIONS WITH IMPACT Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides
  17. 17. PRESENTATIONS WITH IMPACT Avoid bullets Expand your graphics legibility Split your slides Explain everything Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides 5 Explain Everything
  18. 18. PRESENTATIONS WITH IMPACT Avoid bullets Expand your graphics legibility Split your slides Explain everything Avoid Bulleted Lists 1 Expand Your Graphics 2 Ensure Legibility 3 4 Split Your Slides 5 Explain Everything Avoid Bulleted Lists. 1 Using text boxes instead of bulleted lists better focuses attention on each point.
  19. 19. 2 PRESENTATIONS WITH IMPACT Full sized images are more interesting visually, and they stimulate more receptivity to your message. Expand Your Graphics.
  20. 20. 2 PRESENTATIONS WITH IMPACT Full sized images are more interesting visually, and they stimulate more receptivity to your message. Expand Your Graphics.
  21. 21. 3 PRESENTATIONS WITH IMPACT Ensure Legibility. Avoid small text and graphics that are difficult to decipher or grasp.
  22. 22. 3 PRESENTATIONS WITH IMPACT Conditions that Currently Exist 1. Everyone wants the enterprise to succeed 2. Stock price is generally holding steady 3. Strong management team garners employee respect 4. Employees buy into core mission: it’s not just a job 5. Most employees: a. Enjoy the catered lunches b. Put in extra hours c. Believe senior management is open to new ideas d. Enjoy writing in numbered lists 6. Market leadership in several industries 7. Women and minorities report no glass ceiling limiting their advancement. This is not legible! Ensure Legibility. Avoid small text and graphics that are difficult to decipher or grasp.
  23. 23. 3 PRESENTATIONS WITH IMPACT Conditions that Currently Exist 1. Everyone wants the enterprise to succeed 2. Stock price is generally holding steady 3. Strong management team garners employee respect 4. Employees buy into core mission: it’s not just a job 5. Most employees: a. Enjoy the catered lunches b. Put in extra hours c. Believe senior management is open to new ideas d. Enjoy writing in numbered lists 6. Market leadership in several industries 7. Women and minorities report no glass ceiling limiting their advancement. CURRENT CONDITIONS Disposition Everyone wants the enterprise to succeed. Value Stock price is generally holding steady. Attitude Strong management team garners employee respect. Ensure Legibility. Avoid small text and graphics that are difficult to decipher or grasp.
  24. 24. You get the point.
  25. 25. Be sure to check out Lesson 5: Explain Everything. Available at: www.slideshare.net/TheMissionGroup/ improving-your-powerpoint-presentations-pt-5
  26. 26. Clarity, focus, and visual interest → success.
  27. 27. Do you need to take your presentations to the next level? We can help! Workshops Consulting Design
  28. 28. Thank You! Alan Hoffman “The Prince of PowerPoint” alan@missionconsult.com (619) 232-1776

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