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Hey! What are you doing?

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A talk given by Mike Vardy on productivity, email management, prioritization and task management from October 2011.

A talk given by Mike Vardy on productivity, email management, prioritization and task management from October 2011.

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  • 1.
    • stop doing productive - start being productive
    Mike Vardy. • http://vardy.me • @mikevardy Hey, what are you doing?
  • 2. First, who am I?
  • 3. STUFF TO DO DO DO
  • 4. Don’t Become a “Task Collector”
  • 5. SINGLE-TASKING vs MULTI-TASKING
  • 6. Repetitive Redundancy Redundancy
  • 7. Overwhelm
  • 8. Break away. Get clear.
  • 9. PRIORITIES
  • 10. gtd: the factors
    • Context - Where are you? What tools are available? What are the limits and possibilities unique to this moment?
    • Time available - Do you have, for example, 30 seconds, 30 minutes, or 30 hours available to you right now? What tasks could you accomplish given the time you have?
    • Energy available - Are you full of energy, is your ass dragging, or are you somewhere in between? Which of the tasks on your list could you finish, given that energy level?
    • Priority - If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?
  • 11. PRIORITY...AGAIN
    • If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?
  • 12. “ Do what you can, with what you have, where you are.” - Theodore Roosevelt
  • 13. Put what where now?
  • 14.  
  • 15. (we’re going to talk about email now...)
  • 16.  
  • 17. Inaction speaks louder than words.
  • 18. LISTS
  • 19.
    • Check email
    • File report
    • Have lunch
    • Check email
    • File report
    • Finish lunch
  • 20.  
  • 21.
    • An asset to the organization
    • Focused on what’s crucial
    • Someone with a healthy mind and body
    • Connected with my colleagues
    • Productive AND mindful
    be...
  • 22. The Weekly Review Review
  • 23.
    • The Weekly Review
    • Loose Papers
    • business cards, receipts, etc. - put in in basket for processing
    • Process Your Notes
    • Previous Calendar Data
    • review for remaining action items, reference information, etc.
    • Upcoming Calendar
    • Empty Your Head
    • write down any new projects, action items, etc.
    • Review "Projects" (and Larger Outcome) Lists
    • ensure that at least one kick-start action is in your system for each
    • Review "Next Actions" Lists
    • Mark off completed actions & review for reminders of further action steps to capture
    • Review "Waiting For" List
    • Records appropriate actions for any needed follow-up & check off received items
    • Review Any Relevant Checklists
    • Review "Someday/Maybe" List
    • Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
    • Review "Pending" and Support Files
    • Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
  • 24. It’s not all that puzzling when you put all of the pieces together.
  • 25. The Wake Up Call Call Call
  • 26.  
  • 27.  
  • 28. FIN All images royalty-free via www.sxc.hu All work by Mike Vardy is licens ed under a Creative Commons Att ribution-Noncommercial 2.5 Canada License. GTD Factors via 43 Folders.com - Weekly Review via “Getting Things Done” by David Allen This slidedeck is available online at http://slideshare.net Twitter: @mikevardy - Website: http://vardy.me - Facebook: facebook.com/themikevardy