An Opportunistic Approach to  Data Warehouse Integration: or   How to Make a Chicken Sandwich April 19, 2005 Bernhard Klug...
Presentation Goal <ul><li>Identify specific examples of how Columbia has used its data warehouse to provide a single, inte...
Presentation Overview <ul><li>The Big Idea </li></ul><ul><li>Columbia and SIS </li></ul><ul><li>SIS Reporting Services </l...
The Big Idea <ul><li>One view of all data…any one, any way, right now. </li></ul>ERP Systems Legacy Archives Dept Apps Off...
Where we are today… Dept Apps Off-Campus Systems Archive Data SIS Financials HR Data Warehouse: Daily Replication AIX Syba...
How to Make a Chicken Sandwich
Columbia and SIS Reporting
Columbia University <ul><li>Located in New York </li></ul><ul><li>Founded 1754 </li></ul><ul><li>23,400 Students </li></ul...
What Is SIS? <ul><li>Mission Statement </li></ul><ul><li>At SIS we provide the best possible integrated student informatio...
What Is SIS? <ul><li>A Partnership of Administrative Information Services and the Division of Student Services </li></ul><...
SIS Reporting Services
An Evolving Toolkit <ul><li>From green screens and green bar paper… </li></ul>… to one-click online reports via personaliz...
SIS Systems:  In the beginning… <ul><li>The Student Information System </li></ul><ul><li>Initiation: 1992 </li></ul><ul><l...
First Generation Reporting <ul><li>SISUMENU ( SIS   U ser  MENU) </li></ul><ul><li>Initiation: 1992 </li></ul><ul><li>User...
Second Generation:  Ease of Access <ul><li>SIS Report Server </li></ul><ul><li>Initiation:  1994 </li></ul><ul><li>Users: ...
Third Generation:  Ease of Use <ul><li>SIS Desktop Reports </li></ul><ul><li>Initiation:  2000 </li></ul><ul><li>Users: 29...
Third Generation: Ease of Use
Third Generation: Ease of Use
Third Generation: Ease of Use
Three Cases:  Platypus, Rubber Chicken, or Dodo
Simple Questions…Not Simple to Answer Is our department collecting as much application fee revenue as last year? How many ...
Case One:  SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>Dept Apps Off-Campus ...
Case One:  SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>SIS Tables FAS Table ...
Case One:  SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>APPL Table Applicatio...
Case Two:  SIS-SEVIS Reporting <ul><li>How many international students are in my department? </li></ul>SIS Financials Ad H...
Case Two:  SIS-SEVIS Reporting <ul><li>How many international students are in my department? </li></ul>SIS Financials Ad H...
Case Three:  SIS-HR Reporting <ul><li>How many faculty are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off...
Case Three:  SIS-HR Reporting <ul><li>How many faculty are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off...
Next Steps at Columbia
Next Steps at Columbia <ul><li>Advertise the availability of integrated reports </li></ul><ul><li>Monitor “freshness” of m...
Lessons “Learning” <ul><li>Listen to today’s users </li></ul><ul><li>Seek partners </li></ul><ul><li>Promote the BIG VISIO...
Bernie Kluger [email_address] 212-854-1361 Columbia University Student Information Systems www.columbia.edu/cu/sis Thank y...
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  • Very little student labor Reorg of the team, combining reporting and user support into Client Services Group
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  • dheise.andrews.edu

    1. 1. An Opportunistic Approach to Data Warehouse Integration: or How to Make a Chicken Sandwich April 19, 2005 Bernhard Kluger, Associate Director Student Information Systems Columbia University, New York, NY Best Practices in Data Warehousing in Higher Education Northwestern University, Evanston, IL
    2. 2. Presentation Goal <ul><li>Identify specific examples of how Columbia has used its data warehouse to provide a single, integrated view of enterprise data… </li></ul><ul><li>… and where we have not. </li></ul>
    3. 3. Presentation Overview <ul><li>The Big Idea </li></ul><ul><li>Columbia and SIS </li></ul><ul><li>SIS Reporting Services </li></ul><ul><li>Three Cases </li></ul><ul><li>What’s Next? </li></ul>
    4. 4. The Big Idea <ul><li>One view of all data…any one, any way, right now. </li></ul>ERP Systems Legacy Archives Dept Apps Off-Campus Systems Reporting Web Portal Dept Apps Ad Hoc
    5. 5. Where we are today… Dept Apps Off-Campus Systems Archive Data SIS Financials HR Data Warehouse: Daily Replication AIX Sybase 12.5 SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX Canned Portal Dept Apps Ad Hoc Data Access: “ Siloed”Support SIS Reporting (Infomaker) Fin & HR Reporting (Brio) the line of “no support”
    6. 6. How to Make a Chicken Sandwich
    7. 7. Columbia and SIS Reporting
    8. 8. Columbia University <ul><li>Located in New York </li></ul><ul><li>Founded 1754 </li></ul><ul><li>23,400 Students </li></ul><ul><li>7,700 Degrees Conferred </li></ul><ul><li>8,900 Faculty and Staff </li></ul><ul><li>17 Schools </li></ul><ul><li>4 campuses </li></ul><ul><li>Highly Decentralized… </li></ul>http://www.columbia.edu/cu/opir/Facts2003.htm
    9. 9. What Is SIS? <ul><li>Mission Statement </li></ul><ul><li>At SIS we provide the best possible integrated student information services to the Columbia University community by working collaboratively to ensure the accessibility , integrity , and security of student information. </li></ul>
    10. 10. What Is SIS? <ul><li>A Partnership of Administrative Information Services and the Division of Student Services </li></ul><ul><li>25 employees in application development, maintenance, help desk, training, business process consulting, and reporting </li></ul><ul><li>In 2003, received 2,436 requests from 426 distinct users in 99 departments </li></ul>
    11. 11. SIS Reporting Services
    12. 12. An Evolving Toolkit <ul><li>From green screens and green bar paper… </li></ul>… to one-click online reports via personalized portal.
    13. 13. SIS Systems: In the beginning… <ul><li>The Student Information System </li></ul><ul><li>Initiation: 1992 </li></ul><ul><li>Users: 980 </li></ul><ul><li>Platform: 0S/390 Mainframe </li></ul><ul><li>Ad Hoc: none </li></ul><ul><li>Reports: minimal </li></ul><ul><li>CICS/VSAM/Cobol </li></ul>
    14. 14. First Generation Reporting <ul><li>SISUMENU ( SIS U ser MENU) </li></ul><ul><li>Initiation: 1992 </li></ul><ul><li>Users: 25 and falling </li></ul><ul><li>Platform: 0S/390 Mainframe </li></ul><ul><li>Ad Hoc: FOCUS in CMS </li></ul><ul><li>Reports: ~100 </li></ul><ul><li>Integration: None </li></ul>Green Bar Paper, Green Screens
    15. 15. Second Generation: Ease of Access <ul><li>SIS Report Server </li></ul><ul><li>Initiation: 1994 </li></ul><ul><li>Users: 50 and falling </li></ul><ul><li>Platform: Sybase, AIX Unix </li></ul><ul><li>Ad Hoc: SQL, InfoMaker </li></ul><ul><li>Reports: None </li></ul><ul><li>Integration: Possible </li></ul>Table design based 1:1 on SIS Screens
    16. 16. Third Generation: Ease of Use <ul><li>SIS Desktop Reports </li></ul><ul><li>Initiation: 2000 </li></ul><ul><li>Users: 296 and rising </li></ul><ul><li>Platform: InfoMaker </li></ul><ul><li>Ad Hoc: None </li></ul><ul><li>Reports: 505 and rising </li></ul><ul><li>Integration: None </li></ul><ul><li>Sybase stored procedures, parameter-driven, easier-to-use. </li></ul>
    17. 17. Third Generation: Ease of Use
    18. 18. Third Generation: Ease of Use
    19. 19. Third Generation: Ease of Use
    20. 20. Three Cases: Platypus, Rubber Chicken, or Dodo
    21. 21. Simple Questions…Not Simple to Answer Is our department collecting as much application fee revenue as last year? How many international students are in my department? How many faculty are in my department?
    22. 22. Case One: SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>Dept Apps Off-Campus Systems HR Archive Data Canned Portal Dept Apps Data Access: “ Siloed”Support Data Warehouse: Daily Replication AIX Sybase 12.5 SIS Financials Ad Hoc SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX SIS Financials Ad Hoc
    23. 23. Case One: SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>SIS Tables FAS Table AccountID TransactionID Amount ($$) SIS-FAS Account Mapping Table PaymentCode AccountID FAS Table Mapping Table APPL Table ApplicationID StudentID DeptID PaymentType FeePaid (Y/N) FeeAmount($$) Account Code Table DeptID PaymentType PaymentCode
    24. 24. Case One: SIS-Financial Reporting <ul><li>Am I collecting enough application fee revenue? </li></ul>APPL Table ApplicationID StudentID DeptID PaymentType FeePaid (Y/N) FeeAmount($$) Account Code Table DeptID PaymentType PaymentCode SIS Tables <ul><li>Design Issue: Will each user require FAS authorization? </li></ul><ul><ul><li>SIS database authorizes by DeptID </li></ul></ul><ul><ul><li>FAS database authorizes by AccountID </li></ul></ul><ul><ul><li>Is mapping table accurate? </li></ul></ul><ul><li>Resolution: </li></ul><ul><ul><li>SIS stored proc hands user ID to FAS database </li></ul></ul><ul><ul><li>Publish mapping report </li></ul></ul>FAS Table AccountID TransactionID Amount ($$) SIS-FAS Account Mapping Table PaymentCode AccountID FAS Table Mapping Table
    25. 25. Case Two: SIS-SEVIS Reporting <ul><li>How many international students are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off-Campus Systems HR Archive Data SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX Canned Portal Dept Apps Data Access: “ Siloed”Support Data Warehouse: Daily Replication AIX Sybase 12.5
    26. 26. Case Two: SIS-SEVIS Reporting <ul><li>How many international students are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off-Campus Systems HR Archive Data SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX Canned Portal Dept Apps Data Access: “ Siloed”Support Data Warehouse: Daily Replication AIX Sybase 12.5 add to batch production cycle
    27. 27. Case Three: SIS-HR Reporting <ul><li>How many faculty are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off-Campus Systems HR Archive Data Canned Portal Dept Apps Data Access: “ Siloed”Support Data Warehouse: Daily Replication AIX Sybase 12.5 SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX
    28. 28. Case Three: SIS-HR Reporting <ul><li>How many faculty are in my department? </li></ul>SIS Financials Ad Hoc Dept Apps Off-Campus Systems HR Archive Data Canned Portal Dept Apps Data Access: “ Siloed”Support Data Warehouse: Daily Replication AIX Sybase 12.5 SIS (Legacy) Financials (Legacy) HR (PeopleSoft) VSAM & DB2 on zOS & AIX What’s a “faculty”?
    29. 29. Next Steps at Columbia
    30. 30. Next Steps at Columbia <ul><li>Advertise the availability of integrated reports </li></ul><ul><li>Monitor “freshness” of mapping tables…or create new mapping tables </li></ul><ul><li>Add off-campus system to data warehouse </li></ul><ul><li>Seek more projects that push the limits of existing data warehouse design </li></ul>
    31. 31. Lessons “Learning” <ul><li>Listen to today’s users </li></ul><ul><li>Seek partners </li></ul><ul><li>Promote the BIG VISION </li></ul><ul><li>Today’s chicken sandwich might be tomorrow’s jet liner… </li></ul>
    32. 32. Bernie Kluger [email_address] 212-854-1361 Columbia University Student Information Systems www.columbia.edu/cu/sis Thank you !

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