CITY OF OPELIKA

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  • 1. CITY OF OPELIKA PURCHASING DEPARTMENT INVITATION TO BID SHIRLEYWASHINGTON PURCHASING AGENT OFFICE (334) 705-5120 FAX (334) 705-5128 BID DATA BID NUMBER: B07-016 COMMODITY TITLE: 9406-520 iSeries Server USER DEPARTMENT: Information Technology BUYER: Shirley Washington BUYER TELEPHONE: (334) 705-5120 ISSUE DATE: November 27, 2006 BID OPENING DAY/DATE: December 18, 2006 TIME: 2:00 PM LOCATION: Opelika City Hall Conference Room MAILING ADDRESS: City of Opelika Purchasing Dept 204 Seventh St S PO Box 390 Opelika, AL 36801-0390
  • 2. The City of Opelika Purchasing Department will receive sealed bids for the purchase of Two (2) 9406-520 iSeries Servers per the enclosed configurations and one tape drive for the Information Technology Department as per attached specifications. Bids must be received by 2:00 PM on Monday, December 18, 2006. Late bids will not be opened nor returned. BIDS MAY BE MAILED TO: BIDS MAY BE DELIVERED TO: City of Opelika City of Opelika Purchasing Department Purchasing Department PO Box 390 204 S. 7th Street Opelika, AL 36803-0390 Opelika, AL 36801-4904 GENERAL TERMS AND INSTRUCTIONS SECTION I TERMS AND CONDITIONS 1.1 All bids submitted shall be firm for a minimum of 45 days, unless otherwise specified. 1.2 The equipment furnished under this specification shall be the latest improved model in current, as offered to commercial trade, and shall be of quality workmanship and material. The bidder represents that all equipment offered under this specification shall be new. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE, UNLESS SPECIFICALLY STATED OTHERWISE IN THE SPECIFICATIONS. 1.3 The City reserves the right to cancel or make null and void any purchase order, if delivery cannot be made on the specified delivery date. 1.3.1 In case of default by the contractor, the City may procure the articles or services from other sources and hold the contractor responsible for any excess cost occasioned thereby. 1.4 All items shall be delivered F.O.B. destination. Delivery costs and charges shall be included in the bid, unless otherwise stated in the specifications or proposal. 1.5 The name and manufacturer, trade name, manufacturer or vendor catalog number mentioned in specifications and proposal sheet is for the purpose of designating a minimum standard of quality and type and for no other reason. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for any items unless, otherwise stated in the specifications or proposals. 1.6 Bid tabulations will not be given over the telephone. Vendors desiring a bid tabulation shall enclose a stamped and self addressed envelope with their bid. 1.7 Bid awards are not official until a purchase order is issued or the Purchasing Department notifies the successful vendor in writing. 2
  • 3. SECTION II SUBMISSION OF BID 2.1 Bids received after the designated date and time will not be opened nor returned. 2.2 All bids shall be submitted on and in accordance with forms for this purpose, which are available from the Purchasing Department. Additional supplementary documentation, when requested, shall be submitted on the bidder’s letterhead. 2.3 All bids are to be submitted in sealed, plainly marked envelopes. Envelopes shall be marked in the bottom left corner with the Title of the Invitation to Bid, the Bid Number and the Opening Date. Facsimile and telephone bids will not be accepted. 2.4 All bids shall be typewritten or completed in black ink. 2.5 An authorized officer or agent of the company submitting the bid in order to be considered must sign all bids. 2.6 Bid documents shall be submitted, in duplicate, to the City of Opelika, Purchasing Department. 2.7 Bids which show any omission, irregularity, alteration of forms, additions not called for, conditional or unconditional unresponsive bids may be rejected. 2.8 Any bid submitted with corrected errors shall have the correction initialed by the person signing the bid. 2.9 Bidder shall submit with bid, the latest printed literature and detailed specifications on equipment they propose to furnish. This literature is for informational purpose only and shall be used to help determine a product’s compliance with specifications. SECTION III BID EVALUATION 3.1 The City reserves the right to evaluate all bids, waive any technical or informalities, reject any and/or all bids and proposals, and further specifically reserves the right to make the award and/or awards in the best interest of the City. 3.2 The bid evaluation will be made on the following criteria: 3.2.1 Bid Price 3.2.2 Compliance with specifications 3.2.3 Ability to deliver product or service 3.2.4 Prompt pay discount, if offered, and meeting requirements of **Section 3.4 3.2.5 Availability of warranty service and parts 3.2.6 Delivery date 3
  • 4. 3.3 The City may waive minor differences in specifications, provided these differences do not violate the specification intent, materially affect the operation for which the item or items are being purchased nor increase the estimated maintenance and repair cost to the City. 3.4 In order for a prompt pay discount to be considered as a factor in the award of this bid, the minimum days allowed for payment to receive discount shall be 15 days after receipt of a correct invoice. 3.5 The City reserves the right to award all bids in their entirety or part, whichever, in its opinion, best serves the interest of the City. 3.6 Unless clearly shown on the bid that it is the intent that a reduced total price is being offered on the basis of receiving an award of all items covered by the total, any totals should be the actual sum of the extension of unit prices; otherwise, in the event of any discrepancy between a unit price(s), extended price(s) and/or total price(s), unit price shall govern and the bid will be refigured accordingly. 3.7 Alabama Bid Law allows a Local Preference to businesses located within the City of Opelika when their bid is within 3% of the lowest responsible bid. The City will extend that preference when applicable. 3.8 The City shall be sole judge as to an item meeting or exceeding the specifications. SECTION IV BILLING AND PAYMENT 4.1 The vendor shall submit an invoice in duplicate to: City of Opelika Accounting Department PO Box 390 Opelika, AL 36803-0390 4.2 Payment by the City shall be made within thirty days, unless otherwise specifically provided, subject to any discounts offered. 4.2.1 Payment will be made by the City to the vendor upon receipt of invoice, and acceptance of the item(s) by the City. 4.2.2 Any prompt pay discount offered will be computed from the date of delivery of the equipment, supplies, or materials at destination, when final inspection and acceptance are at those points, of from the date the correct invoice is received, if the latter is later than the date of delivery. 4
  • 5. SPECIFICATIONS 9406-520 iSeries Servers Financial Operations ITEM #1 PROPOSED HARDWARE - ( SERVER ) Product Description Qty 9406-520 Server 1:9406 Model 520 1 0041 Device Parity Protection-All 1 0205 RISC-to-RISC Data Migration 1 0290 Ext Tape Attached via #5736 1 0348 V.24/EIA232 20-Ft PCI Cable 2 0531 V5R3 OS, V5R3M5 Machine Code 1 0595 PCI-X Tower Unit in Rack 1 0834 #4326 Load Source Specify 1 0906 1W Serv Feat 520 1x8327/30 1 1025 Modem Cable - US/Canada 2 1422 3m IEC 320 C13/14 PDU Cord 1 1482 3.5m HSL-2 Cable 2 1827 Serial-UPS Conversion Cable 1 2640 DVD-ROM 1 2793 PCI 2-Line WAN w/Modem 1 2844 PCI IOP 3 2888 HSL-2/RIO-G Ports - 2 Copper 1 2924 English 1 4326 35.16GB 15k rpm Disk Unit 6 4474 2GB DDR2 Main Storage 2 4746 PCI Twinaxial Workstn IOA 1 5540 Sys Console on Twinax WSC 1 5727 Integrated Cache - 40MB 1 5736 PCI-X Disk/Tape Ctlr w/IOP 1 6006 SPCN Power Cable - 3m 2 6458 14-Ft Int 250V/10A Pwr Cd 1 6574 4-Disk Slot Exp - Base Ctlr 1 7182 520 Rack Mount 1 7198 Adjustable Depth Rack Rails 1 7734 Enterprise Edition for #0906 1 8327 520 1.9GHz Processor 1 9517 Base HSL-2/RIO-G Bus Adapter 1 9793 Base PCI 2-Line WAN w/Modem 1 3573-L2U TS3100 Tape Library Express 1 5602 2.5m VHDCI/HD68 SCSI Cable 1 7002 Rack Mount Kit 1 8043 Ultrium 3 LVD SCSI Drive 1 9800 2.8m Power Cord 125V US/Canada 1 9848 Rack to PDU Line Cord 1 5
  • 6. PROPOSED SOFTWARE - ( SERVER ) Product Description Qty 5722-AC3 Cryptographic Access Provider 128-bit for 1 iSeries 2001 ePoE Registration 1 5722-AC3 Cryptographic Access Provider 128-bit for 1 iSeries 0063 BOTC Crypto Access 128-bit 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-AF1 IBM Advanced Function Printing Utilities 1 for iSeries 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 5722-AF1 IBM Advanced Function Printing Utilities 1 for iSeries 0029 Upg P10 BOTC AFP Util (from 5769AF1) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 5722-CE3 iSeries Client Encryption 128-bit 1 2001 ePoE Registration 1 5722-CE3 iSeries Client Encryption 128-bit 1 0065 BOTC Client Encryption 128-bit 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-PT1 IBM Performance Tools for iSeries 1 0297 P10 OTC Perf Tools - Package 1 0373 P10 OTC Manager - Package 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Performance Tools V5R3 1 5921 CD-ROM Manager Feature V5R3 1 6
  • 7. 5722-PT1 IBM Performance Tools for iSeries 1 0291 Upg P10 BOTC Perf Tools (from V4) 1 0367 Upg P10 BOTC Manager (from V4) 1 2010 P10 ePoE Registration 1 2110 P10 ePoE Registration - Manager 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Performance Tools V5R3 1 5921 CD-ROM Manager Feature V5R3 1 5722-QU1 IBM Query for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-QU1 IBM Query for iSeries 1 0465 Upg P10 BOTC Query (from V4) 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-SS1 i5/OS 1 1499 Zero Price per Processor OS/400 (520) 1 2001 ePoE Registration 1 2201 ePoE Registration - PSF 1-45 1 2924 English U/L SBCS Primary 1 5829 CD-ROM i5/OS V5R3 1 5835 V5R3M5 Machine Code - RSE 1 5926 CD-ROM PSF/400 1-45 IPM V5R3 1 6001 License Registration (Qty 1) 1 5722-SS1 i5/OS 1 0615 P10 Basic OTC OS/400 Zero Priced 1 0671 Upg BOTC PSF 1-45 (5769-SS1 1-28/1-45) 1 1925 PTF's applied when upgrading from V4R4/5 1 2001 ePoE Registration 1 2201 ePoE Registration - PSF 1-45 1 2924 English U/L SBCS Primary 1 5829 CD-ROM i5/OS V5R3 1 5926 CD-ROM PSF/400 1-45 IPM V5R3 1 7000 Info Center, Setup/Operations CDs V5R2 1 7020 Setup and Operations CD V5R3 1 5722-ST1 IBM DB2 Query Manager and SQL Development 1 Kit for iSeries 0489 P10 DB2 Query - Package 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 7
  • 8. 5722-ST1 IBM DB2 Query Manager and SQL Development 1 Kit for iSeries 0427 P10 Basic OTC DB2 Query 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-ST1 IBM DB2 Query Manager and SQL Development 1 Kit for iSeries 5722-VI1 IBM Content Manager for iSeries 1 2924 English U/L SBCS Primary 1 5809 CD-ROM Content Mgr V5R1/R2/R3 1 5722-WDS IBM WebSphere Development Studio for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM WebSphere Dev Studio V5R3 1 5722-WDS IBM WebSphere Development Studio for iSeries 0851 Upg P10 BOTC WebSph Dev (5769-RG1/CB1CX2/CX5/PW1/CL3) 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM WebSphere Dev Studio V5R3 1 5903 CD-ROM WDS standard (V5.0) V5R1/R2 1 5722-WE1 Web Enablement for iSeries 1 2001 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Websphere Express V5.0/V5.1 1 5722-WE1 Web Enablement for iSeries 1 1467 BOTC Web Enablement 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Websphere Express V5.0/V5.1 1 5722-XW1 iSeries Access 1 2010 P10 ePoE Registration - PB 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Processor Based V5R3 1 5722-XW1 iSeries Access 1 0793 Upg OTC P10 (5769-XW1) 1 2010 P10 ePoE Registration - PB 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Processor Based V5R3 1 8
  • 9. 5733-SC1 Portable Utilities for i5/OS 1 4904 BOTC Portable Utilities 1 5733-SPP IBM Software Maintenance for i5/OS and Selected 1 Products, 1-Year Registration 2935 MultiLingual Language 1 4910 P10 0Price Per Proc 1Yr Reg 1 5829 Supply Media 1 5733-VE1 Virtualization Engine 1 2001 ePoE Registration - Director Multiplatform 1 2924 English U/L SBCS Primary 1 5921 CD-ROM Director Multiplatform 1 5733-VE1 Virtualization Engine 1 2924 English U/L SBCS Primary 1 4873 BOTC Director Multiplatform 1 5921 CD-ROM Director Multiplatform 1 5733-WSE Workplace Services Express 1 0001 OTC per Seat 20 2935 Multilingual Language 1 5809 CD-ROM V5R3 1 5798-FAX IBM Facsimile Support for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 5798-FAX IBM Facsimile Support for iSeries 1 2864 Upg P10 BOTC FAX (from 5798TBY) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 9
  • 10. SPECIFICATIONS 9406-520 iSeries Servers Public Safety ITEM #2 PROPOSED HARDWARE - ( SERVER ) Product Description Qty 9406-520 Server 1:9406 Model 520 1 0041 Device Parity Protection-All 1 0290 Ext Tape Attached via #5736 2 0348 V.24/EIA232 20-Ft PCI Cable 2 0531 V5R3 OS, V5R3M5 Machine Code 1 0595 PCI-X Tower Unit in Rack 1 0834 #4326 Load Source Specify 1 0906 1W Serv Feat 520 1x8327/30 1 1025 Modem Cable - US/Canada 1 1422 3m IEC 320 C13/14 PDU Cord 1 1482 3.5m HSL-2 Cable 2 2640 DVD-ROM 1 2742 PCI Two-Line WAN IOA 1 2749 PCI Ultra Mag Media Ctlr 2 2844 PCI IOP 3 2888 HSL-2/RIO-G Ports - 2 Copper 1 2924 English 1 4326 35.16GB 15k rpm Disk Unit 6 4474 2GB DDR2 Main Storage 2 4746 PCI Twinaxial Workstn IOA 1 5000 Software Preload Required 1 5540 Sys Console on Twinax WSC 1 5727 Integrated Cache - 40MB 1 5736 PCI-X Disk/Tape Ctlr w/IOP 1 6006 SPCN Power Cable - 3m 1 6008 SPCN Power Cable - 6m 1 6458 14-Ft Int 250V/10A Pwr Cd 1 6574 4-Disk Slot Exp - Base Ctlr 1 7182 520 Rack Mount 1 7198 Adjustable Depth Rack Rails 1 7734 Enterprise Edition for #0906 1 8327 520 1.9GHz Processor 1 9517 Base HSL-2/RIO-G Bus Adapter 1 9793 Base PCI 2-Line WAN w/Modem 1 3573-L2U TS3100 Tape Library Express 1 5602 2.5m VHDCI/HD68 SCSI Cable 1 7002 Rack Mount Kit 1 8043 Ultrium 3 LVD SCSI Drive 1 9800 2.8m Power Cord 125V US/Canada 1 9848 Rack to PDU Line Cord 1 10
  • 11. PROPOSED SOFTWARE - ( SERVER ) Product Description Qty 5722-AC3 Cryptographic Access Provider 128-bit for iSeries 1 0063 BOTC Crypto Access 128-bit 1 5722-CE3 iSeries Client Encryption 128-bit 1 0065 BOTC Client Encryption 128-bit 1 5722-PT1 IBM Performance Tools for iSeries 1 0297 P10 OTC Perf Tools - Package 1 0373 P10 OTC Manager - Package 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Performance Tools V5R3 1 5921 CD-ROM Manager Feature V5R3 1 5722-PT1 IBM Performance Tools for iSeries 1 0291 Upg P10 BOTC Perf Tools (from V4) 1 0367 Upg P10 BOTC Manager (from V4) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM Performance Tools V5R2 1 5911 CD-ROM Manager Feature V5R2 1 5722-QU1 IBM Query for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-QU1 IBM Query for iSeries 1 0465 Upg P10 BOTC Query (from V4) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2 1 5722-SS1 i5/OS 1 1499 Zero Price per Processor OS/400 (520) 1 2001 ePoE Registration 1 2201 ePoE Registration - PSF 1-45 1 2924 English U/L SBCS Primary 1 5829 CD-ROM i5/OS V5R3 1 5835 V5R3M5 Machine Code - RSE 1 5926 CD-ROM PSF/400 1-45 IPM V5R3 1 6001 License Registration (Qty 1) 1 7020 Setup and Operations CD V5R3 1 11
  • 12. 5722-SS1 i5/OS 1 0615 P10 Basic OTC OS/400 Zero Priced 1 0671 Upg BOTC PSF 1-45 (5769-SS1 1-28/1-45) 1 1925 PTF's applied when upgrading from V4R4/5 1 2924 English U/L SBCS Primary 1 5819 CD-ROM OS/400 V5R2 1 5916 CD-ROM PSF/400 1-45 IPM V5R2 1 7000 Info Center, Setup/Operations CDs V5R2 1 5722-ST1 IBM DB2 Query Manager and SQL Development 1 Kit for iSeries 0489 P10 DB2 Query - Package 1 2924 English U/L SBCS Primary 1 5829 CD-ROM V5R3 1 5722-WDS IBM WebSphere Development Studio for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5829 CD-ROM WebSphere Dev Studio V5R3 1 5722-WDS IBM WebSphere Development Studio for iSeries 1 0851 Upg P10 BOTC WebSph Dev (5769-RG1/CB1CX2/CX5/PW1/CL3) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM WebSphere Dev Studio V5R2 1 5903 CD-ROM WDS standard (V5.0) V5R1/R2 1 5722-WE1 Web Enablement for iSeries 1 1467 BOTC Web Enablement 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Websphere Express V5.0/V5.1 1 5722-WE2 Web Enablement for i5/OS 1 1536 BOTC Websphere Express V6.0 1 2924 English U/L SBCS Primary 1 5902 CD-ROM Websphere Express V6.0 1 5722-XW1 iSeries Access 1 2010 P10 ePoE Registration - PB 1 2924 English U/L SBCS Primary 1 5829 CD-ROM Processor Based V5R3 1 5722-XW1 iSeries Access 1 0793 Upg OTC P10 (5769-XW1) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM Processor Based V5R2 1 12
  • 13. 5733-DR1 Director with VE Console for i5/OS V5.10 1 0001 BOTC Director for i5/OS 1 2935 Multilingual Language 1 5819 DVD 1 5733-ED1 iSeries Enterprise Edition Installation 1 Assistant 2924 English U/L SBCS Primary 1 4715 BOTC Ent Edition Installation Assistant 1 5839 CD-ROM V5R3 1 5733-SC1 Portable Utilities for i5/OS 1 4904 BOTC Portable Utilities 1 5733-SPP IBM Software Maintenance for i5/OS and Selected 1 Products, 1-Year Registration 2935 MultiLingual Language 1 4910 P10 0Price Per Proc 1Yr Reg 1 5829 Supply Media 1 5733-VE1 Virtualization Engine 1 2924 English U/L SBCS Primary 1 4873 BOTC Director Multiplatform 1 4874 BOTC Workload Manager - Edition 1 5921 CD-ROM Director Multiplatform 1 5922 CD-ROM Workload Manager 1 5733-WSE Workplace Services Express 1 0001 OTC per Seat 20 2935 Multilingual Language 1 5809 CD-ROM V5R3 1 5755-AS5 Basic SIPO 1 2105 Language Dictionaries/400 (DCT) 1 2501 Operating System/400 V4 (SS1) 1 2504 OfficeVision/400 V4 (WP1) 1 2508 Query/400 V4 (QU1) 1 2512 ILE RPG/400 (RG1) 1 2516 Client Access/400 for Windows V4 (XW1) 1 2525 Performance Tools/400 (PT1) 1 2526 Application Development ToolSet/400 (PW1) 1 2529 TCP/IP Connectivity Utilities/400 V4 (SS1) 1 2547 Integration for Windows Server for AS/400 1 2553 HTTP Server for AS/400 (DG1) 1 2556 Performance Manager/400 V4 (SS1) 1 2585 AS/400 Toolbox for Java (SS1) 1 2586 AS/400 Developer Kit for Java (SS1) 1 2591 WebSphere Application Server (AS1) 1 13
  • 14. 2610 Performance Tools Manager feature (PT1) 1 2681 PSF/400 1-28 IPM Printer Support (SS1) 1 2684 PSF/400 Fax Support (SS1) 1 2924 English Primary Language U/L SBCS 1 3410 CD-ROM 1 3455 Preload 1 3550 Release Spec.(V4R5) 1 5000 Preload OS/400 & Lic Prgms 1 8136 OS/400 Backup and Recovery (SS1) 1 9001 Basic License 1 5769-WP1 OfficeVision for AS/400 V4 1 1822 Upg OTC P10 OV/400 1 9001 Basic Asset Registration 1 5798-FAX IBM Facsimile Support for iSeries 1 2010 P10 ePoE Registration 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 5798-FAX IBM Facsimile Support for iSeries 1 2864 Upg P10 BOTC FAX (from 5798TBY) 1 2924 English U/L SBCS Primary 1 5819 CD-ROM V5R2/R3/R4 1 14
  • 15. SPECIFICATIONS 9406-520 iSeries Servers 911 Communications Server tape Drive ITEM #3 PROPOSED HARDWARE – Tape Drive 0002 Customer Install MES 1 0290 Ext Tape Attached via #5736 2 0530 Software Version V5R3 1 2844 PCI IOP 1 2924 English 1 5736 PCI-X Disk/Tape Ctlr w/IOP 1 3573-L2U TS3100 Tape Library Express 1 5602 2.5m VHDCI/HD68 SCSI Cable 1 7002 Rack Mount Kit 1 8043 Ultrium 3 LVD SCSI Drive 1 9400 Attached to i5/OS or OS/400 System 9800 2.8m Power Cord 125V US/Canada 1 9848 Rack to PDU Line Cord 1 15
  • 16. QUALIFIED BUSINESS PARTNER: As part of the bid response, please include a signed copy of: • For Solution Providers buying from an IBM Distributor, your firm's IBM Business Partner Agreement for Solution Providers. This document should be signed by IBM and the Partner. • For Solution Providers buying direct from IBM, your firm's IBM Business Partner Agreement-Solution Provider Profile & IBM Business Partner Agreement Signature Page. MAINTENANCE As with all of our other existing IBM contracts, after any initial warranty period, all first year’s maintenance contract terms must be prorated to terminate with the City’s fiscal year end (Sep30). The next two years contract periods would then run concurrently with the City’s fiscal year (Oct1- Sep30). It is expected that the contracts would expire Sep 30, 2009. Software maintenance to include: • P10 Subscription with Support Line • 24x7 4 hour response • AS/400 Alert Include 3 year, On-site, IBM maintenance charges, payable in annual installments, as separate line items. Currently, the below equipment is on IBM maintenance with the 9406-720s which are expected to be replaced. Maintenance and support expire 9/30/2007 on all items. The below items (with the exceptions of 720s) and the addition of the new 520s should be rolled into the new contracts to expire September 30, 2009. Hardware to include: • New 520’s – 24x7 within 4 hours • 3995-C40 Optical Library Data Server s/n 08882 • 4234-002 Dot Band Printer s/n 26815 • 4234-011 Dot Band Printer s/n A0121 • 4234-012 Dot Band Printer s/n 53153 • 4234-012 Dot Band Printer s/n 56531 • 6400-012 Line Matrix Printer s/n E0854 • 6400-012 Line Matrix Printer s/n E1767 • Three new tape drives • 7852-400 Data/Fax Modem s/n 42x420 • 7852-400 Data/Fax Modem s/n 42x4241 • 7852-400 Data/Fax Modem s/n 42H8431 • 7855-010 Standalone Modem s/n 57798 • 7855-010 Standalone Modem s/n 86116 The vendor shall provide certification on all equipment that will be accepted for IBM on-site maintenance with our current maintenance vendor, IBM. The cost of annual maintenance for the specified equipment may be a factor in determining the low bid for the above equipment. 16
  • 17. NOTES: This bid is to replace two existing 9406-720 computers, their associated hardware and upgrade existing software licenses to whichever is latest from IBM. Rack configurations for each of the existing iSeries 720s are available, via email, upon request. All equipment/components to be provided as required above shall be IBM, new. Used, refurbished, or "3rd Party" equipment will not be accepted. iSeries Model 520 Rack Models shall be shipped with all IBM software preloaded at the latest Version as released by IBM. The bid shall include all cabling, power cords, and/or parts required for installing all components. The successful bidder is responsible to provide a solution for the successful migration of the existing data on each of the 9406-720’s to the new 9406-520 hardware. Presently the 720’s have a 7208 8mm tape drive. A copy of all operator's and set-up manuals shall be packaged and shipped with the system. Include a copy of the manufacturer's standard published specifications and warranty for the equipment as bid. The above specifications are minimum specifications to perform the tasks as required by the City of Opelika. The equipment, as bid, may exceed the specifications, but shall not fail to meet the minimum requirements. The City of Opelika shall be the sole judge as to the system meeting, failing to meet, or exceeding the specifications. 17
  • 18. BID FORM ITB #B07-016 AS/400E SERVERS The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for Bidders and that their bid is made with full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. The undersigned offers and agrees, if this bid is accepted within FORTY-FIVE (45) calendar days from date of opening, to furnish any or all of the items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within the time specified. Item Qty. Description Unit Price Total Price 1. 1 Each 520 Rack Model iSeries Server Financial Operations $__________ $__________ 2. 1 Each 520 Rack Model iSeries Server Public Safety System $__________ $__________ 3. 1 Each TS3100 Tape Library Express For 911 Communications System$__________ $__________ 4. First Year Maintenance $__________ $__________ (Hardware, Software Subscription, Software Support and Alert) 5. Second Year Maintenance $__________ $__________ 6. Third Year Maintenance $__________ $__________ Total Bid $______________________ 18
  • 19. Delivery Information: Delivery shall be made within ____ calendar days after receipt of purchase order. Discounts will be allowed for prompt payment _____percent, 10 calendar days _____percent, 15 calendar days _____percent, 20 calendar days _____percent, 30 calendar days COMPANY SUBMITTING BID _________________________________________________________ ADDRESS ___________________________________________________________ CITY, STATE, ZIP CODE _____________________________________________________ _________________________________________________________________________ SIGNATURE OF PERSON AUTHORIZED TO SIGN BIDS _________________________________________________________________________ TYPED NAME AND TITLE OF SIGNER ____________________________ ____________________________ PHONE NUMBER FAX NUMBER ____________________________ ____________________________ FEDERAL ID NUMBER WEB SITE ADDRESS ___________________________ ____________________________ E-MAIL ADDRESS DATE 19
  • 20. ANTI-COLLUSION STATEMENT THE BELOW SIGNED QUOTER HAS NOT DIVULGED TO, DISCUSSED OR COMPARED HIS QUOTE WITH OTHER QUOTERS AND HAS NOT COLLUDED WITH ANY OTHER QUOTER OR PARTIES TO A QUOTE WHATSOEVER. NOTE: NO PREMIUMS, REBATES OR GRATUITIES TO ANY EMPLOYEE ARE PERMITTED WITH, PRIOR TO, OR AFTER ANY DELIVERY OF MATERIALS. ANY SUCH VIOLATION WILL RESULT IN THE CANCELLATION AND/OR RETURN OF MATERIAL (AS APPLICABLE) AND THE REMOVAL FROM THE MASTER BIDDERS LIST. FIRM NAME BY (PRINTED) BY (SIGNATURE) TITLE ADDRESS PHONE NUMBER FAX NUMBER 20
  • 21. BID NO.: _B07-016 STATEMENT OF NO BID/PROPOSAL NOTE: If you DO NOT intend to bid on this commodity or service, please complete and Return this form immediately. Your response will assist us in evaluating all responses for this important project and to improve our bid solicitation process. The Purchasing Division of the City of Opelika wishes to keep its bid list file up-to-date. If, for any reason you cannot supply the commodity/service noted in this bid/proposal solicitation, this form must be completed and returned to remain on the particular bid list for future projects of this type. If you do not respond to this inquiry within the time set for the proposal opening date and time noted, we will assume that you can no longer supply this commodity/service, and your name will be removed from this commodity/service list. _____ Specifications too “tight”, i.e. geared toward one brand or manufacturer only. _____ Specifications are unclear (explain below) _____ We are unable to meet specifications. _____ Insufficient time to respond to the Request for Proposal. _____ Our schedule would not permit us to perform. _____ We are unable to meet bond requirements. _____ We are unable to meet insurance requirements. _____ We do not offer this product or service. _____ Remove us from your proposer’s list for this commodity or service. _____ Other (specify below). REMARKS _____________________________________________________ _____________________________________________________ SIGNED: NAME: (Type or Print) TITLE: DATE: FIRM NAME: PHONE: FAX: ADDRESS: (Street address) (City) (State) (Zip) 21