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Telephone numbers dialed from phone extensions can be recorded by a device called a pen register. It allows the employer to see a list of phone numbers dialed by your extension and the length of each call.
Insure staff knows that all electronic correspondence is subject to a FOI request.
Provide training session to demonstrate capability of general monitoring.
Have in place updated “working” AUP.
Include standards for all technology not just the Internet.
Handle monitoring notification separately from AUP.
Sample Employee Notice: E-Mail Use The ABC School District E-mail system is district property, and it is a form of official business communication. Take care to use proper grammar and etiquette in all E-mail messages. Please do not consider E-mail to be private communication and do not use E-mail for confidential communication. To ensure that the system is operating properly, the district may, from time to time, monitor and access E-mail messages. Employees must not access or read communication directed to others.
Sample Employee Notice: Internet Use ABC School District maintains a home page on the Internet. Certain employees are authorized to access the Internet from designated computer terminals. Internet use is for educational purposes only. Do not send or receive confidential information over the Internet. Do not send, receive, or display any improper information or sexually oriented information. Please recognize that Internet communications are not private and that the use of computer terminals is subject to monitoring by the administration