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Preparing for Important Meetings
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Preparing for Important Meetings

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The Intentional Meeting is your best way to prepare for important and challenging meetings. This simple and powerful process was developed by University of Texas Executive MBA coach, Teresa Pool.

The Intentional Meeting is your best way to prepare for important and challenging meetings. This simple and powerful process was developed by University of Texas Executive MBA coach, Teresa Pool.

Published in: Business, Technology
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  • 1. The Intentional Meeting: Preparing to Win The Intentional Meeting is a simple, but powerful tool for achieving your desired outcome in a one-on-one or group setting.  Getting clear on your outcome creates a powerful intention that others can see  Purposefully setting the tone of the meeting paves the way to your goal  Pre-designing your key points keeps your message crisp and unmistakable  Creating powerful questions enables others to come to your conclusions Just like an athelete preparing for a big event, an important meeting deserves great training and a thorough warm up. Follow the steps and review the examples to get ready for your Intentional Meeting. ©2007 Transitions For Business, All Rights Reserved
  • 2. The Intentional Meeting: I is for Intention TONE Step  One or two adjectives describing optimal tone of the 2 meeting environment  Must support the outcome Step Step 3 4 KEY POINTS POWERFUL Q’s  Three concise statements  Three concise and power- (no more!) ful questions designed to get audience thinking  One statement should clearly request the Out-  Must be open-ended (no come Yes/No answer)  All must use the Tone  All must use the Tone  All must support the Out-  All must support the Out- come come (Points and Q’s can be deliv- ered in sequence or randomly) Step OUTCOME Brief statement of what you specifically want from 1  this meeting that you can fully control  Must be stated in the positive ©2007 Transitions For Business, All Rights Reserved
  • 3. The Intentional Meeting: I is for Intention TONE Step  Collaborative 2  Confident Step Step 3 4 KEY POINTS POWERFUL Q’s  I am concerned about po-  What is your perception tential quality control risks of the risks posed by this we’ve recently discovered. quality control issue?  I understand that quality  What would happen if control has been your top we implemented before criteria from the beginning this problem was re- of this project. solved?  Feeling that we have no  What can we do to miti- other option, I am request- gate the impact of the ing a three-month exten- extended deadline to sion to resolve this issue. your business ? Step OUTCOME I want to request a three-month extension on the pro- 1  ject deadline with our customer ©2007 Transitions For Business, All Rights Reserved
  • 4. The Intentional Meeting: I is for Intention TONE Step  Assertive 2  Receptive Step Step 3 4 KEY POINTS POWERFUL Q’s  In my last review, I had  What is your perception exceeded 4 out of 5 per- of my current qualifica- formance measures. Since tions? then I have accomplished the 5th.  What gaps or barriers ex- ist that I need to focus  I value your insights on on? this and count on your honest opinion and sup-  What would it take for port. me to get promoted to Director by the end of  I want that Director posi- this year? tion and am willing to do what it takes to get it! Step OUTCOME I want to make a compelling case for a promotion and 1  a raise by the end of this year. ©2007 Transitions For Business, All Rights Reserved
  • 5. The Intentional Meeting: I is for Intention TONE Step  2  Step Step 3 4 KEY POINTS POWERFUL Q’s       Step OUTCOME I want 1  ©2007 Transitions For Business, All Rights Reserved

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