Online Collaboration Tools August 26, 2010 Audio is only available by calling this number: Conference Call: 866-740-1260; ...
Using ReadyTalk <ul><li>Chat & raise hand  </li></ul><ul><li>If you lose your internet connection, reconnect using the lin...
You are being recorded… <ul><li>Streaming into Second Life </li></ul><ul><li>This seminar will be available on the TechSou...
Online Collaboration Tools Presenters: Jon Warnow, Jay Boren, Ronald Ho Sponsored by
We are working toward a time when every nonprofit and social benefit  organization  on the planet has the technology resou...
 
Digital Catalog for Nonprofits & Libraries From a volunteer Forum host:   …beautiful presentation and quite user friendly…...
 
TechSoup Global has established an extensive  partner network in 33 countries. Australia   Belgium  Botswana   Brazil   Bu...
Today’s Speakers Jay Boren Google   Facilitating: Kami Griffiths (TechSoup)  Assisting with chat questions:  Becky Wiegand...
Agenda <ul><li>Information about 350.org </li></ul><ul><li>The tools 350.org uses </li></ul><ul><li>Overview of Google App...
An Introduction to 350.org
What is ‘350’?
350.org: Team and History Bill McKibben Young, small core team of 7
Everything we do is global. October 24: 5200 events in 181 countries, “most widespread day of political action in the plan...
This Year: 10/10/10
Structure CORE TEAM (7) RC RC RC RC RC RC RC
The Free/Cheap Tools Behind 350.org
The Free/Cheap Tools Behind 350.org
Skype: More Than Just Phone Calls Free chat, file sharing, screen-sharing, and more
Democracy In Action: Salsa CRM <ul><li>Low cost, all-in-one suite of tools:  </li></ul><ul><ul><li>Email blasts </li></ul>...
Flickr: Cheap, Customizable Photo Hosting 25,803 Photos, 19.95/year
Dropbox: Filesharing In the Cloud Stores files in the cloud AND on your computer—works just like a folder and syncs behind...
Google 101:  Free tools for your organization Jay Boren
Free Communication, Collaboration, & Publishing Tools <ul><ul><li>Easy collaboration </li></ul></ul><ul><ul><li>Everyone’s...
Collaborating like it’s 1999: Pain and frustration Rachel John Bob Sally Version 1.1 Version 1.2 Version 1.3 Version 1.4 R...
 
Gmail (with your custom .org email domain)
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edi...
Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul>...
Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul>...
Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul>...
Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul>...
Shared Calendars
Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all yo...
Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all yo...
Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all yo...
Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all yo...
Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all yo...
Get it all on the go
Live Demo Ronald Ho
Google Apps: Getting Creative
Extending Google: Beyond Apps
Extending Google: Beyond Apps
Extending Google: Beyond Apps
Google Apps Resources <ul><li>Training Modules on Google Apps </li></ul><ul><li>Training Modules on Google Docs (including...
Questions? Submit your questions using the chat box.
Continue the Discussion… <ul><li>Additional questions can be  answered by posting in the   Emerging Technology Forum: </li...
Upcoming Webinars <ul><li>Social Media Decision Making  </li></ul><ul><ul><li>Tuesday, September 21, 11 a.m. Pacific </li>...
Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for  TechSoup organizations 4 times per week. F...
Thank you!   Please complete the post event survey! Kami Griffiths, kami@techsoup.org, 415-633-9392
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Online Collaboration Tools

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It doesn't matter if your organization is large or small, or if you have a complex network or have no server at all. Knowing about online collaboration tools can help organizations and individuals be more effective, for less money, especially when your staff is not located in one central location.

In this free webinar, Kami Griffiths will interview Jon Warnow from 350.org to learn about the tools that they use to accomplish their mission specifically Google Apps, Skype and Salsa Labs-Democracy in Action. We'll also hear from Jay Boren, from Google, who will provide more information about Google Apps and the ways that nonprofits and libraries can take advantage of this suite of free tools.

This webinar is ideal for decision makers, board members, accidental techies or anyone interested in learning how one nonprofit is successfully using online tools for collaborating.

You can discuss this webinar on Twitter with the hashtag #techsoup or join us for a live-stream of the event in Second Life.

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  • TechSoup.org offers nonprofits a one-stop resource for technology needs by providing free information, resources, and support. In addition to online information and resources, we offer a product philanthropy service through which nonprofits can access donated and discounted technology products, generously provided by corporate and nonprofit technology partners.
  • TechSoup Global currently operates its product donation programs with partners in 32 countries. With the number of supporting corporations currently at 37 (offering 392 different donated or discounted products) TechSoup Global has provided approximately 4.9 million donated technology products since program inception to NGOs around the world. The retail price of these donations is roughly equivalent to US$1.4 billion.
  • TechSoup Global currently operates its product donation programs with partners in 32 countries. With the number of supporting corporations currently at 37 (offering 392 different donated or discounted products) TechSoup Global has provided approximately 4.9 million donated technology products since program inception to NGOs around the world. The retail price of these donations is roughly equivalent to US$1.4 billion.
  • Right now, the way collaboration works in many offices is that one person sends out several copies of a document to colleagues for review. Those people make their edits, and then someone has to attempt to incorporate all of them in a way that makes sense, which can be labor-intensive and frustrating. A second version of the document is eventually produced and distributed, more edits are made, but then... There&apos;s always someone who sends in revisions to the first version late (see Rachel). And somehow that person&apos;s edits have to be incorporated into the third version. How do you solve this problem?
  • You move into what we call “the cloud.” The cloud model really enables a new kind of real time collaboration. Take our document example: the main problem was that everyone had a different copy of the document. In the cloud, there is only one version: the current version. Sure, we can keep copies of all the old versions to track changes, but when they’re working, everyone is on the same page. Collaborating in real time.
  • Online Collaboration Tools

    1. 1. Online Collaboration Tools August 26, 2010 Audio is only available by calling this number: Conference Call: 866-740-1260; Access Code: 6339392 Sponsored by
    2. 2. Using ReadyTalk <ul><li>Chat & raise hand </li></ul><ul><li>If you lose your internet connection, reconnect using the link emailed to you. </li></ul><ul><li>If you lose your phone connection, re-dial the phone number and re-join. </li></ul><ul><li>ReadyTalk support: 800-843-9166 </li></ul>
    3. 3. You are being recorded… <ul><li>Streaming into Second Life </li></ul><ul><li>This seminar will be available on the TechSoup website along with past webinar presentations: </li></ul><ul><ul><li>www.techsoup.org/go/webinars </li></ul></ul><ul><li>You will receive a link to this presentation, material and links. </li></ul><ul><li>After the webinar, you can ask follow-up questions in the Emerging Technology Forum: </li></ul><ul><ul><li>http://bit.ly/octools </li></ul></ul><ul><li>Twitter hashtags: #techsoup </li></ul>
    4. 4. Online Collaboration Tools Presenters: Jon Warnow, Jay Boren, Ronald Ho Sponsored by
    5. 5. We are working toward a time when every nonprofit and social benefit organization on the planet has the technology resources and knowledge they need to operate at their full potential
    6. 7. Digital Catalog for Nonprofits & Libraries From a volunteer Forum host: …beautiful presentation and quite user friendly… When a given page in the catalog showcases a product, I greatly enjoy being presented with relevant articles, forum topics and Webinars that fit the same theme.  http://home.techsoup.org/pages/catalog.aspx
    7. 9. TechSoup Global has established an extensive partner network in 33 countries. Australia Belgium Botswana Brazil Bulgaria Canada Chile Croatia Egypt France Germany Hong Kong Hungary India Ireland Japan Kenya Luxembourg Macau Mexico Netherlands New Zealand Poland Romania Russia Slovakia Slovenia South Africa Spain Sweden Taiwan United Kingdom United States
    8. 10. Today’s Speakers Jay Boren Google Facilitating: Kami Griffiths (TechSoup) Assisting with chat questions: Becky Wiegand (TechSoup), Leslie Hall (Salsa Labs ) Jon Warnow 350.org Ronald Ho Google
    9. 11. Agenda <ul><li>Information about 350.org </li></ul><ul><li>The tools 350.org uses </li></ul><ul><li>Overview of Google Apps </li></ul><ul><li>Demo of Google Docs & Calendar </li></ul><ul><li>How 350.org is using Google Apps </li></ul><ul><li>Q&A </li></ul>
    10. 12. An Introduction to 350.org
    11. 13. What is ‘350’?
    12. 14. 350.org: Team and History Bill McKibben Young, small core team of 7
    13. 15. Everything we do is global. October 24: 5200 events in 181 countries, “most widespread day of political action in the planet’s history.”
    14. 16. This Year: 10/10/10
    15. 17. Structure CORE TEAM (7) RC RC RC RC RC RC RC
    16. 18. The Free/Cheap Tools Behind 350.org
    17. 19. The Free/Cheap Tools Behind 350.org
    18. 20. Skype: More Than Just Phone Calls Free chat, file sharing, screen-sharing, and more
    19. 21. Democracy In Action: Salsa CRM <ul><li>Low cost, all-in-one suite of tools: </li></ul><ul><ul><li>Email blasts </li></ul></ul><ul><ul><li>Donation processing </li></ul></ul><ul><ul><li>Advocacy campaigns (petitions, LTE, etc.) </li></ul></ul><ul><ul><li>Distributed Events </li></ul></ul>
    20. 22. Flickr: Cheap, Customizable Photo Hosting 25,803 Photos, 19.95/year
    21. 23. Dropbox: Filesharing In the Cloud Stores files in the cloud AND on your computer—works just like a folder and syncs behind the scenes.
    22. 24. Google 101: Free tools for your organization Jay Boren
    23. 25. Free Communication, Collaboration, & Publishing Tools <ul><ul><li>Easy collaboration </li></ul></ul><ul><ul><li>Everyone’s on the same page </li></ul></ul><ul><ul><li>Maintain your own .org email addresses </li></ul></ul><ul><ul><li>Import / export documents in common formats </li></ul></ul><ul><ul><li>Offline access </li></ul></ul><ul><ul><li>Free </li></ul></ul><ul><ul><li>Upload and store any file </li></ul></ul>Gmail Calendar Documents Spreadsheets Presentations Groups Forms Sites
    24. 26. Collaborating like it’s 1999: Pain and frustration Rachel John Bob Sally Version 1.1 Version 1.2 Version 1.3 Version 1.4 Revision 1.0 John Bob Sally Version 2.1 Version 2.2 Version 2.3 Revision 2.0 ???
    25. 28. Gmail (with your custom .org email domain)
    26. 29. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    27. 30. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    28. 31. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    29. 32. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    30. 33. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    31. 34. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    32. 35. Google Docs <ul><li>The Benefits </li></ul><ul><ul><li>Upload from and save to your desktop </li></ul></ul><ul><ul><li>Edit anytime, from anywhere </li></ul></ul><ul><ul><li>Pick who can access your documents </li></ul></ul><ul><ul><li>Share changes in real time </li></ul></ul><ul><ul><li>Files are stored securely online </li></ul></ul><ul><ul><li>It's free! </li></ul></ul>Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA
    33. 36. Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul><li>Visualize and analyze your data with simple built-in features </li></ul></ul><ul><ul><li>Collect and utilize responses from forms </li></ul></ul>
    34. 37. Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul><li>Visualize and analyze your data with simple built-in features </li></ul></ul><ul><ul><li>Collect and utilize responses from forms </li></ul></ul>
    35. 38. Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul><li>Visualize and analyze your data with simple built-in features </li></ul></ul><ul><ul><li>Collect and utilize responses from forms </li></ul></ul>
    36. 39. Google Spreadsheets <ul><li>The Benefits </li></ul><ul><ul><li>Track and update data in real time  </li></ul></ul><ul><ul><li>Visualize and analyze your data with simple built-in features </li></ul></ul><ul><ul><li>Collect and utilize responses from forms </li></ul></ul>
    37. 40. Shared Calendars
    38. 41. Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all your information in one place </li></ul></ul><ul><ul><li>Control who can view and access </li></ul></ul><ul><ul><li>Use Google Sites to  </li></ul></ul><ul><ul><ul><li>Share info on a secure company intranet </li></ul></ul></ul><ul><ul><ul><li>Collaborate on a team project </li></ul></ul></ul><ul><ul><ul><li>Plan meetings and activities </li></ul></ul></ul>
    39. 42. Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all your information in one place </li></ul></ul><ul><ul><li>Control who can view and access </li></ul></ul><ul><ul><li>Use Google Sites to  </li></ul></ul><ul><ul><ul><li>Share info on a secure company intranet </li></ul></ul></ul><ul><ul><ul><li>Collaborate on a team project </li></ul></ul></ul><ul><ul><ul><li>Plan meetings and activities </li></ul></ul></ul>
    40. 43. Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all your information in one place </li></ul></ul><ul><ul><li>Control who can view and access </li></ul></ul><ul><ul><li>Use Google Sites to  </li></ul></ul><ul><ul><ul><li>Share info on a secure company intranet </li></ul></ul></ul><ul><ul><ul><li>Collaborate on a team project </li></ul></ul></ul><ul><ul><ul><li>Plan meetings and activities </li></ul></ul></ul>
    41. 44. Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all your information in one place </li></ul></ul><ul><ul><li>Control who can view and access </li></ul></ul><ul><ul><li>Use Google Sites to  </li></ul></ul><ul><ul><ul><li>Share info on a secure company intranet </li></ul></ul></ul><ul><ul><ul><li>Collaborate on a team project </li></ul></ul></ul><ul><ul><ul><li>Plan meetings and activities </li></ul></ul></ul>
    42. 45. Google Sites <ul><li>Benefits </li></ul><ul><ul><li>Create rich web pages easily </li></ul></ul><ul><ul><li>Collect all your information in one place </li></ul></ul><ul><ul><li>Control who can view and access </li></ul></ul><ul><ul><li>Use Google Sites to  </li></ul></ul><ul><ul><ul><li>Share info on a secure company intranet </li></ul></ul></ul><ul><ul><ul><li>Collaborate on a team project </li></ul></ul></ul><ul><ul><ul><li>Plan meetings and activities </li></ul></ul></ul>
    43. 46. Get it all on the go
    44. 47. Live Demo Ronald Ho
    45. 48. Google Apps: Getting Creative
    46. 49. Extending Google: Beyond Apps
    47. 50. Extending Google: Beyond Apps
    48. 51. Extending Google: Beyond Apps
    49. 52. Google Apps Resources <ul><li>Training Modules on Google Apps </li></ul><ul><li>Training Modules on Google Docs (including Sharing etc) </li></ul><ul><li>Video on the new sharing settings   </li></ul><ul><li>Extensive help content on sharing a doc in Google Docs </li></ul><ul><li>Sharing help content for Google Sites </li></ul><ul><li>Google Apps security and privacy </li></ul>
    50. 53. Questions? Submit your questions using the chat box.
    51. 54. Continue the Discussion… <ul><li>Additional questions can be answered by posting in the Emerging Technology Forum: </li></ul><ul><ul><li>http://bit.ly/octools </li></ul></ul>
    52. 55. Upcoming Webinars <ul><li>Social Media Decision Making </li></ul><ul><ul><li>Tuesday, September 21, 11 a.m. Pacific </li></ul></ul><ul><li>Donor Management Solutions </li></ul><ul><ul><li>Thursday, September 30, 11 a.m. Pacific </li></ul></ul>
    53. 56. Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week. For more information: pages.readytalk.com/techsoup.html
    54. 57. Thank you! Please complete the post event survey! Kami Griffiths, kami@techsoup.org, 415-633-9392
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