GreenTech: Reducing Your Paper Usage


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  • Introduce myself What I do at TS, my role in MIT Previous work with CTC
  • If 1% of all paper faxes sent in America each year were sent electronically, 73.5 million trees would be saved In the US annual office paper consumption is enough to build a 10-foot-high wall that’s 6,815 miles long. That’s more than the distance from New York to Tokyo Reducing paper use by 10% in the US alone would prevent the emission of 3.2 billion pounds (1.6 million tons) of greenhouse gases -- the equivalent of taking 280,000 cars off the road. Producing one ton of paper (200 000 sheets) requires 20312 gallons of water. In the UK alone, 12.5 million tons of paper was consumed in 2005. ENERGY STAR, a program of the US Environmental Agency states a fax machine consumes more electricity than any other office equipment. 300 million: The number of cartridges being thrown away annually. ~1000 years: Amount of time required for the materials in cartridges, including rubber, foam, and aluminum, steel and plastic to break down.
  • Capital Expenditure includes hardware, software, Server Configuration, Staging, Deployment, Client Deployment, Training, and telecom charges Monthly IT Costs include telecom, Parts & Software upgrades, IT staff, maintenance & support Monthly Usage Costs - telecom
  • GreenTech: Reducing Your Paper Usage

    1. 1. GreenTech: Reducing Your Paper Usage Facilitator: Anna Jaeger, TechSoup Global Presenters: Steve Adams, Protus Susan Kinsella, Conservatree   November 18, 2008 Conference Call: 866-740-1260 Access Code: 6339392
    2. 2. Using ReadyTalk <ul><li>Chat & raise hand </li></ul><ul><li>Mute = *6, Unmute = *7 </li></ul><ul><li>If you lose your internet connection, reconnect using the link emailed to you. </li></ul><ul><li>If you lose your phone connection, r e-dial the phone number and re-join. </li></ul>
    3. 3. You are being recorded… <ul><li>This seminar will be available on the TechSoup website along with past webinar presentations: </li></ul><ul><ul><li> </li></ul></ul><ul><li>You will receive a link to this presentation, material and links. </li></ul><ul><li>After the webinar, you can ask follow-up questions in the Tech Planning Forum: </li></ul><ul><ul><li> </li></ul></ul>
    4. 4. Facilitator: Anna Jaeger, TechSoup Global Presenters: Steve Adams, Protus Susan Kinsella, Conservatree Sponsored by: GreenTech: Reducing Your Paper Usage
    5. 5. Agenda <ul><li>Introductions </li></ul><ul><li>Conversation with Susan Kinsella </li></ul><ul><li>Conversation with Steve Adams </li></ul><ul><li>About recycled paper </li></ul><ul><li>Audience Q&A </li></ul><ul><li>About TechSoup </li></ul>
    6. 6. Today’s Speakers Volunteers Sam Wehbe (Protus) Kami Griffiths (TechSoup) Anna Jaeger TechSoup Steve Adams Protus Susan Kinsella Conservatree
    7. 7. GreenTech Initiative <ul><li>Our mission is to help nonprofits and other social benefit organizations reduce their environmental impact through the effective use of technology. </li></ul>
    8. 8. <ul><li>Assess and track paper use in your office and report on it </li></ul><ul><li>Change printer/copier settings and habits </li></ul><ul><li>Use electronic documents – online faxes </li></ul><ul><li>Distribute annual reports and marketing collateral as PDFs </li></ul><ul><li>Buy recycled content paper </li></ul>Five Things You Can do to Reduce Paper Usage
    9. 9. Paper Use Statistics <ul><li>It takes one 15-year old tree to produce half a box of paper. </li></ul><ul><li>One tree can filter up to 60 pounds of pollutants from the air each year. </li></ul><ul><li>Every year enough paper is thrown away to make a 12’ wall from New York to California. </li></ul>
    10. 10. What can nonprofits & libraries do? <ul><li>Reduce, reuse, recycle: Make some changes internally </li></ul><ul><li>Be change agents: Spread the word to your constituents and communities  </li></ul>
    11. 11. What is MyFax? <ul><li>Internet-based fax service </li></ul><ul><li>Send and receive faxes using existing email accounts and the Web </li></ul><ul><li>Eliminates fax machines </li></ul><ul><li>Local and toll-free numbers available </li></ul><ul><li>$7.50 USD per month, Nonprofit preferred pricing. </li></ul><ul><ul><li>No need for fax supplies, dedicated lines, and long distance charges. </li></ul></ul>
    12. 12. Sending Faxes by Email Send a Fax Receive a Fax
    13. 13. Fax Machines <ul><li>Pros </li></ul><ul><li>Ubiquitous – easy to find and acquire </li></ul><ul><li>Easy to use </li></ul><ul><li>Easy to install </li></ul><ul><li>Cons </li></ul><ul><li>Costly </li></ul><ul><ul><li>Second phone line required </li></ul></ul><ul><ul><li>Long distance charges </li></ul></ul><ul><ul><li>High-maintenance </li></ul></ul><ul><ul><ul><li>Ongoing paper and toner replenishment </li></ul></ul></ul><ul><ul><ul><li>Hardware maintenance </li></ul></ul></ul><ul><li>Environmentally unfriendly </li></ul><ul><li>Paper-based </li></ul><ul><li>Insecure, can violate privacy </li></ul><ul><li>Noisy </li></ul>
    14. 14. Fax has widespread use in Nonprofits: Inbound Communications Outbound Communications Contracts Financial Transactions Virtual Offices Legal Documents Mobile Employees and Volunteers Shared Facilities Offices
    15. 15. Challenges <ul><li>Internet Fax </li></ul><ul><ul><li>Awareness </li></ul></ul><ul><ul><li>Does it work? </li></ul></ul><ul><ul><li>Difficult to Use? </li></ul></ul><ul><ul><li>Expensive? </li></ul></ul>
    16. 16. Security and Privacy <ul><li>Faxes arrive directly in your private email inbox, or access through secure website </li></ul><ul><li>Fully redundant with advanced security measures </li></ul><ul><li>Secure access via VPN, TLS, SSL and encryption option </li></ul><ul><li>Helps to meet compliance with HIPAA, SOX </li></ul>
    17. 17. Training and Best Practices <ul><li>Tutorials on demand </li></ul><ul><li>Webinars </li></ul><ul><li>Case Studies </li></ul><ul><li>User Guides </li></ul><ul><li>Demos </li></ul>
    18. 18. MyFax Support <ul><li>Support and Service </li></ul><ul><ul><li>Free 24/7 full-service customer support </li></ul></ul><ul><ul><li>Additional online support options </li></ul></ul><ul><ul><ul><li>Comprehensive Knowledge Base </li></ul></ul></ul><ul><ul><ul><li>Tutorials and Demos </li></ul></ul></ul><ul><ul><ul><li>User Guides </li></ul></ul></ul>
    19. 19. Environmental Costs of Faxing <ul><li>Excess Paper Use </li></ul><ul><li>Fax Machines are Energy Vampires! </li></ul><ul><li>Electronic Waste </li></ul>
    20. 20. The hidden costs of a fax machine <ul><li>Based on a low end fax machine ($149.99) </li></ul><ul><li>Other Costs: </li></ul><ul><ul><li>Ink Cartridge = $40.00 </li></ul></ul><ul><ul><li>Paper </li></ul></ul><ul><ul><li>Maintenance </li></ul></ul><ul><ul><li>Electricity </li></ul></ul>MyFax NPO Fax Machine Monthly $480.00 $40.00 $90.00 $7.50 Total cost of Ownership Year One Second Line
    21. 21. MyFax Nonprofit Preferred Pricing <ul><li>$7.50/month Nonprofit preferred pricing </li></ul><ul><li>Local or Toll-free number </li></ul><ul><li>100 sent and 200 received pages </li></ul><ul><li>Works with any fax machine </li></ul><ul><li>Fax by Email, Web, or MS Office </li></ul><ul><li>No Contract </li></ul><ul><li>Free 1 year online storage </li></ul><ul><li> </li></ul>
    22. 22. MyFax Send and Receive Options <ul><li>Send and Receive Faxes using existing email accounts </li></ul><ul><li>Send and Receive Faxes using the Web (MyFaxCentral) </li></ul><ul><li>Send Faxes using MS Office </li></ul>
    23. 23. <ul><li>Send Faxes Online Using MyFaxCentral </li></ul>
    24. 24. <ul><li>Send Faxes Online </li></ul>
    25. 25. <ul><li>Send Faxes Using MS Office: Step 1 </li></ul>
    26. 26. <ul><li>Send Faxes Using MS Office: Step 2 </li></ul>
    27. 27. 100% Recycled Copy Paper <ul><li>REDUCES: </li></ul><ul><li>Total energy consumption – 44% </li></ul><ul><li>Net greenhouse gas emissions – 38% </li></ul><ul><li>Particulate emissions – 41% </li></ul><ul><li>Wastewater – 50% </li></ul><ul><li>Solid waste – 49% </li></ul><ul><li>Wood use – 100% </li></ul>
    28. 28. Tons of Fiber Input to Make One Ton of Paper Pulp 1.4 tons of recovered paper Office and printing papers Recycled kraft 2.2 tons of fresh trees Newspapers Wood fiber mechanical 4.4 tons of fresh trees Office and printing papers Wood fiber kraft Volume of required material Examples of typical paper Type of pulp
    29. 29. Driving Change <ul><li>Bring people along - Open the discussion </li></ul><ul><li>Explain the environmental & cost savings </li></ul><ul><li>Pick one change </li></ul><ul><li>Do not shame </li></ul><ul><li>Report back on the impact </li></ul>
    30. 30. For people who love the feel of paper <ul><li>Use electronic faxes </li></ul><ul><li>Help them change their margins </li></ul><ul><li>Set printers to duplex </li></ul><ul><li>Use a utility like GreenPrint, FinePrint or AdBlock Plus </li></ul><ul><li>Suggest multi-up printing </li></ul><ul><li>Use recycled content paper </li></ul>
    31. 31. Q & A Please raise your hand if you have a question.
    32. 32. Continue the Discussion… <ul><li>Additional questions can be answered by posting in the Tech Planning forum: </li></ul><ul><ul><li> </li></ul></ul>
    33. 33. Get the Most Out of TechSoup <ul><li>At TechSoup, you’ll find a range of technology services to help your nonprofit: </li></ul><ul><ul><li>Read helpful articles in our Learning Center </li></ul></ul><ul><ul><li>Request donated software , hardware, and online services </li></ul></ul><ul><ul><li>Join our community forums to learn from your colleagues </li></ul></ul><ul><ul><li>Browse upcoming events and conferences </li></ul></ul>
    34. 34. TechSoup Stock Vendor Partners
    35. 35. TechSoup Global Network Partners Partners carry TechSoup into 19 countries (outside North America) Australia Belgium Botswana Chile France Germany Hong Kong Hungary India Ireland Luxembourg Mexico New Zealand Poland Russia (Pilot) South Africa Spain Taiwan United Kingdom
    36. 36. Future TechSoup Talks Webinars <ul><li>Stop Spam Today! </li></ul><ul><ul><li>Tuesday, December 9, 11 a.m. Pacific </li></ul></ul>
    37. 37. Thank you to our Webinar Sponsors!
    38. 38. For More Information Contact: Anna Jaeger, TechSoup 415-633-9433 [email_address] Sam Wehbe, Protus 613-733-0000 ext.584 [email_address] Susan Kinsella, Conservatree
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