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Data Points to Success:  Getting Started with a Database for Your Organization   Kevin Lo Lead Technology Analyst July 19 ...
We are working toward a time when every social benefit organization on the planet has the technology resources and knowled...
45+ US TechSoup Donor Partners
TechSoup.org resources
Overview <ul><li>Logic model review </li></ul><ul><li>Planning your database </li></ul><ul><li>Resourcing  </li></ul><ul><...
Why do you collect data? Source: Demonstrating Value, www.demonstratingvalue.org Databases help turn data into information
Logic Model Review Source: Measuring Success, Product Grant Program, http://www.cisco.com/web/about/ac48/pgp_success.html
Planning your database <ul><li>Current and future data </li></ul><ul><ul><li>What sort of data do you have already? </li><...
Requisite Resources <ul><li>Don’t expect a database to be “one time expense” </li></ul><ul><li>Will include both capital a...
Things to ask yourselves <ul><li>Off-the-shelf vs customized? </li></ul><ul><li>Online vs. Offline? </li></ul><ul><li>How ...
Plan of action <ul><li>RFP </li></ul><ul><ul><li>Prepare a budget </li></ul></ul><ul><ul><li>Setting a timeframe  </li></u...
Advanced data <ul><li>Business Intelligence </li></ul><ul><ul><li>Analytics  </li></ul></ul><ul><ul><li>Infographics </li>...
Additional Resources <ul><li>http://www.techsoup.org/learningcenter/databases/archives/page10161.cfm  - Database Planning ...
Questions and Comments? <ul><li>[email_address] </li></ul>
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Choosing a Database

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Data Points to Success: Getting Started with a Database for Your Organization

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  • Not just about another piece of software in the office Data is how you show the value you deliver to the community
  • You can’t show your impact without the proper data in place
  • Sample data for WCCS -staff hours, expenses, events held, Current and future data -migrate reasonable amount of data, past data is nice-to-have but no need to Business processes -databases should create inefficiencies and self-serve model (“where’s that report”) Reporting -grant proposals/reports -campaign appeals
  • acquisitions costs cover more than just software, could be hardware, improved networking Buy-in throughout your organization Products from TechSoup – MS Access, SQL Server, Filemaker, CRM
  • Not binary answers, gradients privilege levels data sharing platforms Mobile?
  • Data explosion eg. Social data, geolocation
  • Transcript of "Choosing a Database"

    1. 1. Data Points to Success: Getting Started with a Database for Your Organization Kevin Lo Lead Technology Analyst July 19 th , 2011
    2. 2. We are working toward a time when every social benefit organization on the planet has the technology resources and knowledge they need to operate at their full potential.
    3. 3. 45+ US TechSoup Donor Partners
    4. 4. TechSoup.org resources
    5. 5. Overview <ul><li>Logic model review </li></ul><ul><li>Planning your database </li></ul><ul><li>Resourcing </li></ul><ul><li>Decision points </li></ul><ul><li>The future of data </li></ul>
    6. 6. Why do you collect data? Source: Demonstrating Value, www.demonstratingvalue.org Databases help turn data into information
    7. 7. Logic Model Review Source: Measuring Success, Product Grant Program, http://www.cisco.com/web/about/ac48/pgp_success.html
    8. 8. Planning your database <ul><li>Current and future data </li></ul><ul><ul><li>What sort of data do you have already? </li></ul></ul><ul><ul><li>What data do you wish you collected? </li></ul></ul><ul><li>Business processes </li></ul><ul><ul><li>Who handles your data? (ie. data flow) </li></ul></ul><ul><ul><li>Are there areas of improvement? </li></ul></ul><ul><li>Reporting </li></ul><ul><ul><li>How can you better assess your performance? </li></ul></ul><ul><ul><li>What kind of report would you like to produce for your board/funders/supporters? </li></ul></ul>
    9. 9. Requisite Resources <ul><li>Don’t expect a database to be “one time expense” </li></ul><ul><li>Will include both capital and operating expenditures (“CapEx” vs “OpEx”) </li></ul><ul><ul><li>Acquisition costs </li></ul></ul><ul><ul><li>Ongoing costs </li></ul></ul><ul><ul><li>Maintenance costs </li></ul></ul>
    10. 10. Things to ask yourselves <ul><li>Off-the-shelf vs customized? </li></ul><ul><li>Online vs. Offline? </li></ul><ul><li>How open/secure do you want your data? </li></ul><ul><li>Who needs to access what data? </li></ul><ul><li>How much interoperability do you need? </li></ul><ul><li>What platforms do you run? </li></ul>
    11. 11. Plan of action <ul><li>RFP </li></ul><ul><ul><li>Prepare a budget </li></ul></ul><ul><ul><li>Setting a timeframe </li></ul></ul><ul><ul><li>Determine deliverables </li></ul></ul><ul><ul><li>Review and correct </li></ul></ul>
    12. 12. Advanced data <ul><li>Business Intelligence </li></ul><ul><ul><li>Analytics </li></ul></ul><ul><ul><li>Infographics </li></ul></ul><ul><li>Benchmarking and dashboards </li></ul><ul><li>Un/Semi/structured data </li></ul>
    13. 13. Additional Resources <ul><li>http://www.techsoup.org/learningcenter/databases/archives/page10161.cfm - Database Planning Guide </li></ul><ul><li>http://www.mckinsey.com/mgi/publications/big_data/index.asp - McKinsey Big Data Report </li></ul>
    14. 14. Questions and Comments? <ul><li>[email_address] </li></ul>
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