What’s New?<br />Where is everything?<br />Word 2007<br />
The Office button hides all the most important commands<br />Customize command toolbar at top:<br />Default: save, undo, r...
Drop-down menus have been replaced by “ribbons”<br />Top-level tabs: task-based organization <br />Old = menus, New = ribb...
Drop-down menus have been replaced by “ribbons”<br />Commands grouped <br />Old = menus, New = ribbons<br />
Drop-down menus have been replaced by “ribbons”<br />Image buttons, not labels – hover for description and shortcut<br />O...
Drop-down menus have been replaced by “ribbons”<br />Right-click still brings up relevant menus<br />Old = menus, New = ri...
Drop-down menus have been replaced by “ribbons”<br />To take the Microsoft tour the ribbons, go to:<br />http://tinyurl.co...
FONT GROUP – like former drop-down “font” option <br /><ul><li>Font
Bold/Size (choose size, hover preview, increase/decrease buttons)
Clear formatting
italic/underline
Strikethrough, superscript/subscript
Change case
Highlight
Color</li></ul>Home Tab<br />
PARAGRAPH GROUP– like former drop-down “paragraph” option<br /><ul><li>Bullets (click arrow for styles)
Numbering (click arrow for styles)
Multi-level list
Indent/reverse indent
Sort (alphabetical/numeric)
Paragraph marks
Alignment
Leading (line spacing)
Shading
Borders</li></ul>Home Tab<br />
CLIPBOARD GROUP<br /><ul><li>Click corner to start clipboard (normal operation – 1-item clipboard)
Up to 24 items at one time
Click an item to paste</li></ul>Home Tab<br />
<ul><li>Format painter
Allows copying of styles
Highlight desired style
Click Format Painter – cursor changes to paint brush
“Brush” (highlight) text to change; will revert to normal after first release
Double-click Format Paintbrush to hold for many changes; press esc to turn format painter off
This tool only formats the text, it does not change the style</li></ul>Home Tab<br />
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Word 2007 Overview

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Workshop on Word 2007 created for Forsyth Library.

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Word 2007 Overview

  1. 1. What’s New?<br />Where is everything?<br />Word 2007<br />
  2. 2. The Office button hides all the most important commands<br />Customize command toolbar at top:<br />Default: save, undo, redo<br />Add basics: save as, print, new, open, etc. <br />Add your go-to commands: create table, spelling and grammar, change case, apply styles, etc.<br />Basic Functions<br />
  3. 3. Drop-down menus have been replaced by “ribbons”<br />Top-level tabs: task-based organization <br />Old = menus, New = ribbons<br />
  4. 4. Drop-down menus have been replaced by “ribbons”<br />Commands grouped <br />Old = menus, New = ribbons<br />
  5. 5. Drop-down menus have been replaced by “ribbons”<br />Image buttons, not labels – hover for description and shortcut<br />Old = menus, New = ribbons<br />
  6. 6. Drop-down menus have been replaced by “ribbons”<br />Right-click still brings up relevant menus<br />Old = menus, New = ribbons<br />
  7. 7. Drop-down menus have been replaced by “ribbons”<br />To take the Microsoft tour the ribbons, go to:<br />http://tinyurl.com/word2007ribbon<br />Old = menus, New = ribbons<br />
  8. 8. FONT GROUP – like former drop-down “font” option <br /><ul><li>Font
  9. 9. Bold/Size (choose size, hover preview, increase/decrease buttons)
  10. 10. Clear formatting
  11. 11. italic/underline
  12. 12. Strikethrough, superscript/subscript
  13. 13. Change case
  14. 14. Highlight
  15. 15. Color</li></ul>Home Tab<br />
  16. 16. PARAGRAPH GROUP– like former drop-down “paragraph” option<br /><ul><li>Bullets (click arrow for styles)
  17. 17. Numbering (click arrow for styles)
  18. 18. Multi-level list
  19. 19. Indent/reverse indent
  20. 20. Sort (alphabetical/numeric)
  21. 21. Paragraph marks
  22. 22. Alignment
  23. 23. Leading (line spacing)
  24. 24. Shading
  25. 25. Borders</li></ul>Home Tab<br />
  26. 26. CLIPBOARD GROUP<br /><ul><li>Click corner to start clipboard (normal operation – 1-item clipboard)
  27. 27. Up to 24 items at one time
  28. 28. Click an item to paste</li></ul>Home Tab<br />
  29. 29. <ul><li>Format painter
  30. 30. Allows copying of styles
  31. 31. Highlight desired style
  32. 32. Click Format Painter – cursor changes to paint brush
  33. 33. “Brush” (highlight) text to change; will revert to normal after first release
  34. 34. Double-click Format Paintbrush to hold for many changes; press esc to turn format painter off
  35. 35. This tool only formats the text, it does not change the style</li></ul>Home Tab<br />
  36. 36. LEADING (LINE SPACING)<br /><ul><li>Controlled paragraph-to-paragraph
  37. 37. Lots of bugs – formatting can “break”
  38. 38. Default or inital setting over-written when styles added
  39. 39. One-click option to add/remove space before/after
  40. 40. Default space “after” of 10 pts</li></ul>Home Tab - Leading<br />
  41. 41. Styles section displays “Word 2007” style as default<br /><ul><li>Body = calibiri (sans serif), Headings = cambria (serif); blue and black palette</li></ul>By using styles, you can:<br /><ul><li>Instantly change the look of all similar types of text
  42. 42. Create an instant Table of Contents (Reference tab)</li></ul>Home Tab – Styles<br />
  43. 43. Click single down arrow to scroll through all styles in this set<br />Click the bottom arrow to see a grid of all styles, options for creating new styles and modifying current ones.<br />Home Tab – Styles<br />
  44. 44. Styles are customizable<br /><ul><li>Three main elements:
  45. 45. Style set – preset formatting
  46. 46. Colour – preset palettes
  47. 47. Fonts – preset body and heading font pairs</li></ul>There are also line spacing and text formatting coded into each pre-set style:<br />Font: (Default) +Body, Left, Line spacing: Multiple 1.15 li, Space After: 10 pt, Widow/Orphan control, Style: Quick Style<br />Home Tab – Styles<br />
  48. 48. MORE ON STYLES<br /><ul><li>You can choose your set, color and font, then “set as default”
  49. 49. You can set your own styles! The quickest way is to right click on the box and choose “modify”
  50. 50. Styles are tricky to work with and often need finessing, but save time in long documents</li></ul>Home Tab – Styles<br />
  51. 51. EDITING TAB<br /><ul><li>Find (Ctrl+f)
  52. 52. Replace (also accessible from Find menu)
  53. 53. Select
  54. 54. All
  55. 55. Select Objects
  56. 56. Click and drag box around
  57. 57. similar to old select tool but not as powerful
  58. 58. Select Text with Similar Formatting
  59. 59. Actually by assigned style
  60. 60. Will select all that have same style as area where cursor is currently resting</li></ul>Home Tab - Editing<br />
  61. 61. INSERT TAB<br /><ul><li>Self-explanatory – things you can insert into normal text
  62. 62. Common elements:
  63. 63. Page breaks
  64. 64. Tables
  65. 65. Clip art, pictures, charts & graph
  66. 66. Links and cross-references
  67. 67. Header & footer
  68. 68. Date & time
  69. 69. Text boxes
  70. 70. Word Art
  71. 71. Symbol (incl. accented letters)</li></ul>Insert Tab<br />
  72. 72. NEW IN WORD 2007<br />Everything has a selection of pre-formatted templates/options<br /><ul><li>Cover pages
  73. 73. Headers and Footers
  74. 74. Page Numbers</li></ul>You can choose to follow one theme or mix and match<br />Insert Tab<br />
  75. 75. NEW IN WORD 2007<br />Everything has a selection of pre-formatted templates/options<br /><ul><li>Smart art
  76. 76. Charts, workflows, processes
  77. 77. Type into the segments
  78. 78. Smart art resizes to fit window
  79. 79. A little buggy, tricky to use</li></ul>Insert Tab<br />
  80. 80. PAGE LAYOUT TAB<br /><ul><li>Control elements on a page level
  81. 81. Margins
  82. 82. Orientation
  83. 83. Page size
  84. 84. Columns
  85. 85. Background color
  86. 86. Borders
  87. 87. Indents (same as paragraph section of home tab)
  88. 88. Spacing (same as paragraph section of home tab)</li></ul>Page Layout Tab<br />
  89. 89. PAGE LAYOUT TAB<br />NEW FOR WORD 2007<br /><ul><li>More presets – themes apply style sets to entire page
  90. 90. Same controls as styles section on Home tab</li></ul>Page Layout Tab<br />
  91. 91. PAGE LAYOUT TAB<br /><ul><li>Access picture controls when image is selected</li></ul>Page Layout Tab<br />
  92. 92. FORMAT TAB<br /><ul><li>Pops up when image is selected
  93. 93. Can be accessed by double clicking image</li></ul>Format Tab<br />
  94. 94. FORMAT TAB<br /><ul><li>Pops up when image is selected
  95. 95. Can be accessed by double clicking image</li></ul>Image manipulation:<br /><ul><li>Brightness/contrast
  96. 96. Borders (new)
  97. 97. Shape (new)
  98. 98. Effects (new)
  99. 99. Text wrapping
  100. 100. Grouping
  101. 101. Rotation
  102. 102. Cropping</li></ul>Format Tab<br />
  103. 103. FORMAT TAB<br /><ul><li>Pops up when image is selected
  104. 104. Can be accessed by double clicking image</li></ul>IMPORTANT NOTE ON IMPORTING IMAGES<br />When first imported, default text wrapping setting is IN LINE WITH TEXT. <br /><ul><li>Limited mobility – can only move along text lines
  105. 105. Choose any other option to move image freely</li></ul>Format Tab<br />
  106. 106. REFERENCE TAB<br />Table of Contents<br /><ul><li>Auto-generated with styles
  107. 107. Select text for each “level” (=style; Heading 1=level 1, etc)
  108. 108. Update table after making changes</li></ul>Reference Tab<br />
  109. 109. REFERENCE TAB<br />End Notes and Footnotes<br /><ul><li>Automatically inserts superscript (in numerical order) at cursor and at bottom of page or end of document; jumps to foot/end note for immediate insertion
  110. 110. For citations, use citation manager</li></ul>Reference Tab<br />
  111. 111. REFERENCE TAB<br />Citation Manager<br /><ul><li>Input information for sources
  112. 112. Insert at cursor point
  113. 113. Auto-generate Bibliography
  114. 114. Switch between styles with a quick click
  115. 115. Use sources for multiple documents</li></ul>Reference Tab<br />
  116. 116. REFERENCE TAB<br />Citation Manager<br /><ul><li>Input information for sources
  117. 117. Insert at cursor point
  118. 118. Auto-generate Bibliography]
  119. 119. Switch between styles with a quick click
  120. 120. Use sources for multiple documents</li></ul>Some bugs:<br /><ul><li>Can’t view another word doc and citation manager input screen at the same time for easy cut & paste
  121. 121. Not all possible source types are included (though many are)
  122. 122. Has not been updated for ALA Styleguide 6
  123. 123. defining alternate materials in bibliography</li></ul>Reference Tab<br />
  124. 124. MAILINGS<br /><ul><li>Labels & envelopes
  125. 125. Mail merges
  126. 126. Format letters</li></ul>Other Tabs<br />
  127. 127. REVIEW<br /><ul><li>Spelling and Grammar, other auto-proofing
  128. 128. Add Comments
  129. 129. Tracking changes
  130. 130. Accepting/rejecting changes
  131. 131. Compare versions</li></ul>Other Tabs<br />
  132. 132. VIEW<br /><ul><li>Various ways to view the document on the screen
  133. 133. Ruler important for manual changes to indents, tabs
  134. 134. Macros</li></ul>Other Tabs<br />
  135. 135. ACROBAT<br /><ul><li>Print document to pdf
  136. 136. Set pdf preferences
  137. 137. Create pdf and email it to someone
  138. 138. Add pdf to mail merge</li></ul>Other Tabs<br />
  139. 139. Atomic Learning <br />Lots of tutorials on Word 2007 at Intro, Intermediate and Advanced levels<br />Microsoft Office Online Tutorials http://tinyurl.com/MStutorial-Word2007<br />If you’re stuck, drop by and ask Tania or the Learning Commons Crew for assistance!<br />FOLLOW-UP MATERIALS<br />

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