Word 2007 Overview
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Word 2007 Overview

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Workshop on Word 2007 created for Forsyth Library.

Workshop on Word 2007 created for Forsyth Library.

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Word 2007 Overview Word 2007 Overview Presentation Transcript

  • What’s New?
    Where is everything?
    Word 2007
  • The Office button hides all the most important commands
    Customize command toolbar at top:
    Default: save, undo, redo
    Add basics: save as, print, new, open, etc.
    Add your go-to commands: create table, spelling and grammar, change case, apply styles, etc.
    Basic Functions
  • Drop-down menus have been replaced by “ribbons”
    Top-level tabs: task-based organization
    Old = menus, New = ribbons
  • Drop-down menus have been replaced by “ribbons”
    Commands grouped
    Old = menus, New = ribbons
  • Drop-down menus have been replaced by “ribbons”
    Image buttons, not labels – hover for description and shortcut
    Old = menus, New = ribbons
  • Drop-down menus have been replaced by “ribbons”
    Right-click still brings up relevant menus
    Old = menus, New = ribbons
  • Drop-down menus have been replaced by “ribbons”
    To take the Microsoft tour the ribbons, go to:
    http://tinyurl.com/word2007ribbon
    Old = menus, New = ribbons
  • FONT GROUP – like former drop-down “font” option
    • Font
    • Bold/Size (choose size, hover preview, increase/decrease buttons)
    • Clear formatting
    • italic/underline
    • Strikethrough, superscript/subscript
    • Change case
    • Highlight
    • Color
    Home Tab
  • PARAGRAPH GROUP– like former drop-down “paragraph” option
    • Bullets (click arrow for styles)
    • Numbering (click arrow for styles)
    • Multi-level list
    • Indent/reverse indent
    • Sort (alphabetical/numeric)
    • Paragraph marks
    • Alignment
    • Leading (line spacing)
    • Shading
    • Borders
    Home Tab
  • CLIPBOARD GROUP
    • Click corner to start clipboard (normal operation – 1-item clipboard)
    • Up to 24 items at one time
    • Click an item to paste
    Home Tab
    • Format painter
    • Allows copying of styles
    • Highlight desired style
    • Click Format Painter – cursor changes to paint brush
    • “Brush” (highlight) text to change; will revert to normal after first release
    • Double-click Format Paintbrush to hold for many changes; press esc to turn format painter off
    • This tool only formats the text, it does not change the style
    Home Tab
  • LEADING (LINE SPACING)
    • Controlled paragraph-to-paragraph
    • Lots of bugs – formatting can “break”
    • Default or inital setting over-written when styles added
    • One-click option to add/remove space before/after
    • Default space “after” of 10 pts
    Home Tab - Leading
  • Styles section displays “Word 2007” style as default
    • Body = calibiri (sans serif), Headings = cambria (serif); blue and black palette
    By using styles, you can:
    • Instantly change the look of all similar types of text
    • Create an instant Table of Contents (Reference tab)
    Home Tab – Styles
  • Click single down arrow to scroll through all styles in this set
    Click the bottom arrow to see a grid of all styles, options for creating new styles and modifying current ones.
    Home Tab – Styles
  • Styles are customizable
    • Three main elements:
    • Style set – preset formatting
    • Colour – preset palettes
    • Fonts – preset body and heading font pairs
    There are also line spacing and text formatting coded into each pre-set style:
    Font: (Default) +Body, Left, Line spacing: Multiple 1.15 li, Space After: 10 pt, Widow/Orphan control, Style: Quick Style
    Home Tab – Styles
  • MORE ON STYLES
    • You can choose your set, color and font, then “set as default”
    • You can set your own styles! The quickest way is to right click on the box and choose “modify”
    • Styles are tricky to work with and often need finessing, but save time in long documents
    Home Tab – Styles
  • EDITING TAB
    • Find (Ctrl+f)
    • Replace (also accessible from Find menu)
    • Select
    • All
    • Select Objects
    • Click and drag box around
    • similar to old select tool but not as powerful
    • Select Text with Similar Formatting
    • Actually by assigned style
    • Will select all that have same style as area where cursor is currently resting
    Home Tab - Editing
  • INSERT TAB
    • Self-explanatory – things you can insert into normal text
    • Common elements:
    • Page breaks
    • Tables
    • Clip art, pictures, charts & graph
    • Links and cross-references
    • Header & footer
    • Date & time
    • Text boxes
    • Word Art
    • Symbol (incl. accented letters)
    Insert Tab
  • NEW IN WORD 2007
    Everything has a selection of pre-formatted templates/options
    • Cover pages
    • Headers and Footers
    • Page Numbers
    You can choose to follow one theme or mix and match
    Insert Tab
  • NEW IN WORD 2007
    Everything has a selection of pre-formatted templates/options
    • Smart art
    • Charts, workflows, processes
    • Type into the segments
    • Smart art resizes to fit window
    • A little buggy, tricky to use
    Insert Tab
  • PAGE LAYOUT TAB
    • Control elements on a page level
    • Margins
    • Orientation
    • Page size
    • Columns
    • Background color
    • Borders
    • Indents (same as paragraph section of home tab)
    • Spacing (same as paragraph section of home tab)
    Page Layout Tab
  • PAGE LAYOUT TAB
    NEW FOR WORD 2007
    • More presets – themes apply style sets to entire page
    • Same controls as styles section on Home tab
    Page Layout Tab
  • PAGE LAYOUT TAB
    • Access picture controls when image is selected
    Page Layout Tab
  • FORMAT TAB
    • Pops up when image is selected
    • Can be accessed by double clicking image
    Format Tab
  • FORMAT TAB
    • Pops up when image is selected
    • Can be accessed by double clicking image
    Image manipulation:
    • Brightness/contrast
    • Borders (new)
    • Shape (new)
    • Effects (new)
    • Text wrapping
    • Grouping
    • Rotation
    • Cropping
    Format Tab
  • FORMAT TAB
    • Pops up when image is selected
    • Can be accessed by double clicking image
    IMPORTANT NOTE ON IMPORTING IMAGES
    When first imported, default text wrapping setting is IN LINE WITH TEXT.
    • Limited mobility – can only move along text lines
    • Choose any other option to move image freely
    Format Tab
  • REFERENCE TAB
    Table of Contents
    • Auto-generated with styles
    • Select text for each “level” (=style; Heading 1=level 1, etc)
    • Update table after making changes
    Reference Tab
  • REFERENCE TAB
    End Notes and Footnotes
    • Automatically inserts superscript (in numerical order) at cursor and at bottom of page or end of document; jumps to foot/end note for immediate insertion
    • For citations, use citation manager
    Reference Tab
  • REFERENCE TAB
    Citation Manager
    • Input information for sources
    • Insert at cursor point
    • Auto-generate Bibliography
    • Switch between styles with a quick click
    • Use sources for multiple documents
    Reference Tab
  • REFERENCE TAB
    Citation Manager
    • Input information for sources
    • Insert at cursor point
    • Auto-generate Bibliography]
    • Switch between styles with a quick click
    • Use sources for multiple documents
    Some bugs:
    • Can’t view another word doc and citation manager input screen at the same time for easy cut & paste
    • Not all possible source types are included (though many are)
    • Has not been updated for ALA Styleguide 6
    • defining alternate materials in bibliography
    Reference Tab
  • MAILINGS
    • Labels & envelopes
    • Mail merges
    • Format letters
    Other Tabs
  • REVIEW
    • Spelling and Grammar, other auto-proofing
    • Add Comments
    • Tracking changes
    • Accepting/rejecting changes
    • Compare versions
    Other Tabs
  • VIEW
    • Various ways to view the document on the screen
    • Ruler important for manual changes to indents, tabs
    • Macros
    Other Tabs
  • ACROBAT
    • Print document to pdf
    • Set pdf preferences
    • Create pdf and email it to someone
    • Add pdf to mail merge
    Other Tabs
  • Atomic Learning
    Lots of tutorials on Word 2007 at Intro, Intermediate and Advanced levels
    Microsoft Office Online Tutorials http://tinyurl.com/MStutorial-Word2007
    If you’re stuck, drop by and ask Tania or the Learning Commons Crew for assistance!
    FOLLOW-UP MATERIALS