2. Agenda
q Primavera company overview
q Primavera solution overview
q Guardian Life Assurance
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3. Primavera
q Sole Focus and Commitment to the PPM Market
q A Fully Integrated Solution with unmatched Resource and
Portfolio Management functionality
q Recognized “Leader” with significant and referencable client
base
q Selected year after year as Leader by top analysts
Only Leader in Gartner Magic Quadrant for 7 consecutive years
Leader in Forrester reports 3 years in a row
q Commitment to customer support and potential for a unique
vendor relationship
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4. Primavera at a Glance
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180 25 years of consistent growth and leadership
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Large referencable customers & partners in 84 countries
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150 Best customer service in the industry
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130 Software used by more than 80,000 customers
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500+ Employees (30% R&D, 20% Customer Support)
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83 85 87 89 91 93 95 97 99 01 03 05 07
5. Primavera Solution Footprint:
Managing The Way You Work
What? Who? When?
Portfolio Management Resource Management Project Management
Identify, select, and prioritize Plan and execute high
Right people. Right projects. quality projects on time,
the right strategic initiatives on budget
Right now.
How Much? Changes? Sure?
Cost Management Contract Management Risk Management
Job Cost tracking and Manage contracts, Mitigate project risk through
Earned value reporting commitments, changes predictive analytics
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6. Primavera IT Solutions for the Enterprise
Select the right projects
Align Initiatives with Strategy
Achieve visibility into all projects
Measure projects objectively
Match resources with right projects
Track schedule & cost effectively
Enable collaborative management
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7. P6 Helps you Achieve Operational
Excellence
P6
The most powerful, easy-to-use
solution for projects of any size
Web Access Project &
for All Users Risk Management
for the Power User
Anytime, Rich functionality
Anywhere Reporting and administration/
Access security
Enterprise-wide
integration and
reporting
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8. Primavera
• Manage projects and
programs of any size or
complexity
• View any level of detail
within a project
• Tools for any role,
function, or skill level
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9. Primavera for IT
Our customers have successfully completed projects
with improvements in excess of 88% and savings of
>$100 million
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10. Guardian Life Insurance & Primavera
Solution Customer Benefit / Quote Customer
"Improving how we approach project management has been a
critical success factor for us. Primavera has given us a solid
IT Projects foundation so that everyone has a good feel for exactly what
we are doing, what our priorities are, and the financial health of Guardian Life
Insurance
the project. So when a problem is encountered, we have a full
Company of
understanding of how it should be resolved." America
Other Customers With Similar Projects in Place
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11. Enhance Value of IT Through Project Management
Guardian Life Insurance Company of America, uses Primavera Project
Management technology to drive dramatic budget savings and business building
efficiencies.
qPrimavera is used to manage…
400 active projects
650 resources
Managed outsourced contractors
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12. Pain Areas
q Guardian’s $150 million IT budget was growing 30 percent annually
q Too much of the cost going to maintenance and legacy enhancement
q Return on Investment
“Guardian recognized the need to have technology be more of a
strategic contributor”
“They recognized the need to slow the spending growth.
In effect to run IT like a business.”
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13. Building the Foundation
New relationships were built between IT and other business leaders in a top-to-
bottom partnership. Established sound financial management structure for the
division.
Key to the success of that structure was the introduction of project
management methodologies and a software suite of tools to support the
process.
Too many of Guardian’s IT projects were grossly over budget and seriously
behind schedule. Getting costs under control was critical.
To ensure quality management, Guardian needed to be able to prioritize
spending and enable all constituencies – up to the CEO – to have a window on
IT activities.
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14. Building the Foundation
Primavera was selected as the tool of choice. Primavera’s project
management and portfolio management capabilities were much more
advanced than anything else on the market,”
With the help of Primavera partners, the software was implemented within five
months.
Implementation now stands at 120 project managers using the project portfolio
management software to manage more than 400 active projects and more than
650 resources, including the IT division staff and offshore partner users.
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15. Real Savings, Quantifiable ROI
After implementing Primavera, Guardian continued to make changes designed
to help the IT organization increase its value
To reduce expenses, certain maintenance and development projects once
handled by in-house contractors were outsourced, and servers and networks
were consolidated.
Within one year of implementing these changes, Guardian reduced its total IT
division budget by more than $30 million.
In addition, maintenance costs were slashed from 30 percent of the budget to
at times, only 18 percent.
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16. Real Savings, Quantifiable ROI
Guardian also implemented a project prioritization process.
Using Primavera, IT managers meet with profit centers at budget time to
review projects, estimated costs, and anticipated benefits.
Projects are then aligned with each department’s strategic plans and
prioritized, Helping the IT division’s “customers” better manage not only costs,
but expectations as well.
“For example, when the executive team sits down and looks at the budget for
the coming year, demand always exceed our supply of resources and available
funding,”
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17. Real Savings, Quantifiable ROI
“By using Primavera to facilitate discussions on project value and prioritization,
we take out $20-50 million of unnecessary requests each year that might
otherwise be in the budget.”
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18. Real Savings, Quantifiable ROI
Integrating the software with Guardian’s general ledger system provides
organization-wide visibility into project costs and value.
Detailed information about projects appears on each department manager’s
monthly financial statement.
Quarterly reports for all projects with a value of more than $100,000 are
provided to all Profit Center Officers and Guardian Senior Management.
Improving project management approach has been a critical success factor for
Guardian
With Primavera they now have a solid foundation, everyone has a good feel for
exactly what we are doing, what our priorities are, and the financial health of
the project.
When a problem is encountered, Guardian have a full understanding of how it
should be resolved
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19. Real Savings, Quantifiable ROI
In terms of adding value to Guardian, they have improved the rate of
completing projects on-time, on-budget and within scope from 35 percent to 65
percent; and expect that number to continuously increase
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20. “Whiplash” Customer Service
Every IT effort can be approached in terms of payback
Positioning IT to take Guardian where it needed to go in terms of how it uses
technology – to enhance the efficiency of operations, to provide personalized
customer service, and to drive new projects out the door faster and cheaper.
With the changes made Guardian know where they are spending
Acting as the ultimate customer service organization, even to internal
customers, is critical
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21. Building the Business-IT Relationship
Other IT organizations can enhance their value to the organization. The first
step is for technology experts to establish credibility with corporate
management
“IT leaders need to prove themselves as value-added intellectual peers, people
who bring something to the table that enhances the business and appeals to its
executives,” he says. “By running IT like a business, IT is perceived as a
valuable partner because the organization has demonstrated a sense of
responsibility and sensitivity to the needs of the overall business, rather than
their own as a technology utility."
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22. Key Metrics
Primavera helped Guardian bring costs under control while
delivering strategic projects on time.
Within one year of implementing Primavera, Guardian;
q Saved $30 Million in IT budget
q Slashed maintenance costs by 30%
q Costs under control
q Strategic Projects Delivered on Time
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