• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
Gloucester, VA Board of Supervisors Meeting   feb 4th, 2014
 

Gloucester, VA Board of Supervisors Meeting feb 4th, 2014

on

  • 331 views

Gloucester, VA Board of Supervisors Meeting feb 4th, 2014. The financial agenda for the February 18th, 2014 Board of Supervisor's meeting. Gloucester, Virginia Links and News website.

Gloucester, VA Board of Supervisors Meeting feb 4th, 2014. The financial agenda for the February 18th, 2014 Board of Supervisor's meeting. Gloucester, Virginia Links and News website.

Statistics

Views

Total Views
331
Views on SlideShare
309
Embed Views
22

Actions

Likes
0
Downloads
0
Comments
0

1 Embed 22

http://www.gloucestercounty-va.com 22

Accessibility

Categories

Upload Details

Uploaded via as Adobe PDF

Usage Rights

CC Attribution-NoDerivs LicenseCC Attribution-NoDerivs License

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Gloucester, VA Board of Supervisors Meeting   feb 4th, 2014 Gloucester, VA Board of Supervisors Meeting feb 4th, 2014 Document Transcript

    • County of Gloucester Finance Department 6467 Main Street Gloucester, Virginia 23061 (804)693-6927 Interoffice Memorandum To: Gloucester County Board of Supervisors From: Nickie C. Champion, Director of Financial Services CC: Brenda G. Garton, County Administrator Date: January 16, 2014 Re: Financial Report for Period Ending December 31, 2013 The second quarter financial report for fiscal year 2014 will include review of the following: • Summary General Fund revenue reports at December 31, 2013, which includes projections out to June 30, 2014. Highlights include: o o o Personal property tax collections have been better than expected; and at this time, I am estimating we will collect $608,015 more than budget. The majority can be attributed to my cautiousness in judging taxpayers ability and willingness to pay. The projection for Public Service Tax has been increased by $506,000. This increase can be attributed to assessments increasing by 54% between calendar year 2012 and calendar year 2013. Other Income will show gains totaling $190,045. This amount is divided between excess funds being returned by the Health Department ($65,046) and monies received from land sales due to delinquent taxes ($124,999). • Summary General Fund expenditure reports at December 31, 2013, which includes projections out to June 30, 2014. At this time, I am estimating expenditures will be close to budgeted amounts. • Summary of Utility Fund results at December 31, 2013 with a look back for two years. The Utility Fund continues to struggle. Our budget forecasts for water and sewer service are finally beginning to reflect actual collections. Water and sewer charges are booked on a cash basis; and at the end of the second quarter, we would expect the collection percentages to be approximately 48% to 52%. • Summary of the County Administrator’s Contingency Fund at January 13, 2014. I have also attached PowerPoint slides, which provide additional information to be presented at the February 4th Board meeting. Please do not hesitate to contact me if you have any questions. Page 30
    • General Fund Revenue Summary Through December 31, 2013 Projected to June 30, 2014 Collections to 12/31/2012 % Collected 13,129,076 48.8% 401,245 78.7% 4,251,351 51.5% 18,604 51.7% 297,330 60.2% 18,097,606 49.9% Collections to 6/30/2013 6/30/2013 % Collected Over/(Short) 26,890,278 99.9% (39,832) ` 752,581 147.6% 242,581 9,149,679 110.7% 887,694 45,791 127.2% 9,791 601,847 121.8% 107,847 37,440,175 103.3% 1,208,080 FY 14 Adjusted Budget 26,940,000 594,000 8,591,985 43,000 530,000 36,698,985 Estimated Collections to 12/31/2013 % Collected 13,133,538 48.8% 685,436 115.4% 4,205,231 48.9% 19,893 46.3% 292,720 55.2% 18,336,818 50.0% Estimated Collections to 6/30/2014 6/30/2014 % Collected Over/(Short) 26,940,000 100.0% 0 1,100,000 185.2% 506,000 9,200,000 107.1% 608,015 43,000 100.0% 0 530,000 100.0% 0 37,813,000 103.0% 1,114,015 Real Estate Tax Public Service Personal Property Tax Mobile Home Penalties & Interest Total Property Taxes FY 13 Adjusted Budget 26,930,110 510,000 8,261,985 36,000 494,000 36,232,095 Local Sales Tax Communication Sales Tax Consumer Utility Tax Electric Consumption Tax Business LicenseTax Cable TV Franchise Tax Bank Stock Tax Recordation Tax Deeds of Conveyance Meals Tax Lodging Tax Total Local Taxes 3,763,114 1,214,000 701,000 133,112 1,446,819 404,000 170,000 275,000 60,500 1,770,000 109,528 10,047,073 1,227,652 390,031 291,957 50,398 27,544 135,775 0 162,991 29,600 770,083 66,283 3,152,314 32.6% 32.1% 41.6% 37.9% 1.9% 33.6% 0.0% 59.3% 48.9% 43.5% 60.5% 31.4% 3,777,448 1,158,470 702,582 130,943 1,504,047 405,495 222,162 377,843 73,301 1,857,427 143,402 10,353,120 100.4% 95.4% 100.2% 98.4% 104.0% 100.4% 130.7% 137.4% 121.2% 104.9% 130.9% 103.0% 14,334 (55,530) 1,582 (2,169) 57,228 1,495 52,162 102,843 12,801 87,427 33,874 306,047 3,785,144 1,214,000 701,000 133,112 1,546,400 404,000 170,000 385,000 72,000 1,851,000 120,000 10,381,656 1,237,367 381,893 293,439 48,517 15,324 133,799 0 160,867 41,148 749,824 65,234 3,127,412 32.7% 31.5% 41.9% 36.4% 1.0% 33.1% 0.0% 41.8% 57.1% 40.5% 54.4% 30.1% 3,785,144 1,214,000 701,000 133,112 1,546,400 404,000 170,000 385,000 72,000 1,851,000 120,000 10,381,656 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 0 0 0 0 0 0 0 0 0 0 0 0 Permits & Licenses Fines & Forfeitures Use of Money & Prop Charges for Services Miscellaneous Recovered Costs Total Other Local Revenue 274,600 132,500 145,356 689,864 307,933 378,373 1,928,626 136,561 59,634 81,102 273,698 106,736 269,197 926,927 49.7% 45.0% 55.8% 39.7% 34.7% 71.1% 48.1% 307,747 108,507 154,030 736,965 269,971 337,904 1,915,123 112.1% 81.9% 106.0% 106.8% 87.7% 89.3% 99.3% 33,147 (23,993) 8,674 47,101 (37,962) (40,469) (13,503) 294,400 132,500 147,031 720,550 292,888 385,270 1,972,639 153,767 46,023 76,424 319,269 230,591 320,296 1,146,370 52.2% 34.7% 52.0% 44.3% 78.7% 83.1% 58.1% 294,400 132,500 147,031 720,550 482,933 385,270 2,162,684 100.0% 100.0% 100.0% 100.0% 164.9% 100.0% 109.6% 0 0 0 0 190,045 0 190,045 Total Local Revenue 48,207,794 22,176,847 46.0% 49,708,419 103.1% 1,500,625 49,053,280 22,610,599 46.1% 50,357,340 102.7% 1,304,060 Page 31
    • General Fund Revenue Summary Through December 31, 2013 Projected to June 30, 2014 FY 13 Adjusted Budget Collections to 12/31/2012 % Collected Collections to 6/30/2013 6/30/2013 % Collected Over/(Short) FY 14 Adjusted Budget Estimated Collections to 12/31/2013 % Collected Estimated Collections to 6/30/2014 6/30/2014 % Collected Over/(Short) State Revenue Non-Categorical Aid Shared Expenses Categorical Aid Total State Revenue 2,980,640 3,467,660 617,489 7,065,789 2,287,154 1,439,654 208,395 3,935,203 76.7% 41.5% 33.7% 55.7% 2,995,186 3,496,164 611,317 7,102,667 100.5% 100.8% 99.0% 100.5% 14,546 28,504 (6,172) 36,878 2,985,725 3,670,193 588,831 7,244,749 2,293,243 1,355,493 293,935 3,942,672 76.8% 36.9% 49.9% 54.4% 2,985,725 3,670,193 588,831 7,244,749 100.0% 100.0% 100.0% 100.0% 0 0 0 0 Federal Revenue Other Total Federal Revenue 219,336 219,336 (349) (349) -0.2% -0.2% 200,729 200,729 91.5% 91.5% (18,607) (18,607) 189,599 189,599 (7,618) (7,618) -4.0% -4.0% 189,599 189,599 100.0% 100.0% 0 0 Subtotal Before Fund Balance 55,492,919 26,111,701 47.1% 57,011,816 102.7% 1,518,897 56,487,628 26,545,652 47.0% 57,791,688 102.3% 1,304,060 Restricted Fund Balance From Fund Balance - Adoption From Fund Balance - After Adoption Total Fund Balance 124,288 288,333 669,808 1,082,429 0 0 0 0 0.0% 0.0% 0.0% 0.0% 0 0 0 0 0.0% 0.0% 0.0% 0.0% (124,288) (288,333) (669,808) (1,082,429) 143,916 1,352,467 277,266 1,773,649 0 0 0 0 0.0% 0.0% 0.0% 0.0% 0 0 0 0 0.0% 0.0% 0.0% 0.0% (143,916) (1,352,467) (277,266) (1,773,649) Total General Fund 56,575,348 26,111,701 46.2% 57,011,816 100.8% 436,468 58,261,277 26,545,652 45.6% 57,791,688 99.2% (469,589) Page 32
    • General Fund Expenditure Summary Through December 31, 2013 Projected to June 30, 2014 Department Administration Transfers Out Judicial Public Safety Public Works Health and Welfare Education Cultural Community Development Contributions & Suspense Total General Fund FY 13 Adjusted Budget 5,344,364 31,189,152 1,759,944 11,632,157 2,218,747 600,299 573,517 2,136,933 994,241 325,995 56,775,348 Expenditures to 12/31/2012 2,742,831 15,567,470 816,045 5,701,959 1,024,043 304,116 245,794 991,469 377,823 332,266 28,103,816 % Spent 51.3% 49.9% 46.4% 49.0% 46.2% 50.7% 42.9% 46.4% 38.0% 101.9% 49.5% Expenditures to 6/30/2013 4,619,018 31,098,527 1,634,575 11,388,577 2,119,356 600,299 518,712 2,067,452 901,444 312,185 55,260,145 % Spent 86.4% 99.7% 92.9% 97.9% 95.5% 100.0% 90.4% 96.7% 90.7% 95.8% 97.3% 6/30/2013 Over/(Under) (725,346) ` (90,625) (125,369) (243,580) (99,391) (54,805) (69,481) (92,797) (13,810) (1,515,203) FY 14 Adjusted Budget 5,782,173 31,798,458 1,789,421 11,735,292 2,273,479 604,961 589,119 2,228,679 1,098,029 361,666 58,261,277 Estimated Expenditures to 12/31/2013 2,774,063 15,836,225 840,395 5,777,675 1,030,225 278,572 271,533 1,016,398 527,174 388,734 28,740,994 % Spent 48.0% 49.8% 47.0% 49.2% 45.3% 46.0% 46.1% 45.6% 48.0% 107.5% 49.3% Estimated Expenditures to 6/30/2014 5,782,173 31,798,458 1,789,421 11,735,292 2,273,479 604,961 589,119 2,228,679 1,098,029 361,666 58,261,277 % Spent 6/30/2014 Over/(Under) 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% - Page 33
    • Utility Fund Summary Through December 31, 2013 FY 12 Adjusted Budget Use of Money & Property 72,000 Collections to % Collected 12/31/2011 2,440 3.4% FY 13 Adjusted Budget 15,500 Collections to 12/31/2012 % Collected 1,131 7.3% FY 14 Adjusted Budget 11,000 Collections to 12/31/2013 % Collected 649 5.9% Water Service Sewer Service 3,643,000 695,000 1,585,933 288,774 43.5% 41.6% 3,786,900 730,000 1,584,160 307,384 41.8% 42.1% 3,300,000 625,000 1,659,571 329,890 50.3% 52.8% Connection Fees-Water Connection Fees-Sewer 225,000 200,000 49,000 42,900 21.8% 21.5% 165,000 132,000 112,000 105,600 67.9% 80.0% 260,000 200,000 101,500 92,400 39.0% 46.2% Development Fees-Water Development Fees-Sewer 37,500 72,000 7,000 14,400 18.7% 20.0% 17,500 48,000 16,000 38,400 91.4% 80.0% 37,000 85,000 14,500 33,600 39.2% 39.5% All Other Charges for Services 95,750 84,881 88.6% 141,820 118,043 83.2% 148,400 65,735 44.3% Miscellaneous 9,200 5,001 54.4% 9,200 8,320 90.4% 11,200 9,383 83.8% DSR Fund Interest Development Fund Balance Debt Proceeds Transfer from General Fund Transfer from Other Funds 115,000 0 0 480,000 0 44,856 0 0 480,000 0 39.0% 0.0% 0.0% 100.0% 0.0% 100,000 0 850,000 673,758 55,000 25,490 0 0 673,758 55,000 25.5% 0.0% 0.0% 100.0% 100.0% 90,000 0 1,990,000 673,758 0 34,524 0 0 673,758 0 38.4% 0.0% 0.0% 100.0% 100.0% Total Utility Fund Revenues 5,644,450 2,605,184 46.2% 6,724,678 3,045,286 45.3% 7,431,358 3,015,510 40.6% FY 12 Adjusted Budget Personnel Costs 1,359,787 Expenses to 12/31/2011 627,767 % Spent 46.2% FY 13 Adjusted Budget 1,414,379 Expenses to 12/31/2012 712,173 % Spent 50.4% FY 14 Adjusted Budget 1,473,911 Expenses to 12/31/2013 718,074 % Spent 48.7% Operating Costs 1,326,798 594,704 44.8% 1,568,162 551,433 35.2% 1,206,688 489,374 40.6% Capital Outlay 24,000 10,168 42.4% 504,000 2,150 0.4% 1,848,000 17,007 0.9% Debt Service 2,611,865 492,838 18.9% 2,905,387 1,114,995 38.4% 2,780,759 1,862,698 67.0% To Development Fund Balance 322,000 21,400 6.6% 332,750 54,400 16.3% 122,000 48,100 39.4% Total Utility Fund Expenses 5,644,450 1,746,877 30.9% 6,724,678 2,435,151 36.2% 7,431,358 3,135,252 42.2% Page 34
    • FY 2014 County Administrator's Contingency Fund FY 2014 Adopted Budget Amount Tactical ballistic vests and tasers Personalized ID Printer - Emergency Services Disposition of Unclaimed Body Debris removal not FEMA reimburseable Courthouse Security Courthouse AV Equipment (placeholder) Britton settlement (FEMA) (placeholder) Harris settlement (FEMA) (placeholder) Village Implementation Ordinance work (from June 4, 2013 BOS) Volunteer and Donations Plan Consulting Reassessment Computer MPPDC All Hazards Plan Annex General Construction (FEMA demolition - grant timing issue) $ 287,892 (22,250) (1,727) (850) (450) (23,471) (33,000) (2,200) (1,250) (5,000) (9,000) (1,000) (4,464) (3,148) Balance Remaining $ 180,082 Page 35
    • Financial Report at 12-31-2013 Presented to Board of Supervisors On February 4, 2014 General Fund Results at Dec 31st FY 14 Budget Local Revenue $ State Revenue Est at 12-31-14 49,053,280 $ 189,599 Total Non-Revenue 46.1% 3,942,672 7,244,749 Federal Revenue Percent 22,610,599 54.4% (7,618) -4.0% - 1,773,649 0.0% Total Revenue $ 58,261,277 $ 26,545,653 45.6% Total Expenditures $ 58,261,277 $ 28,740,994 49.3% Revenue Over Expenditure $ (2,195,341) Page 36 1
    • General Fund Results at June 30th FY 14 Budget Local Revenue $ State Revenue Est at 6-30-14 49,053,280 $ , , Over/(Under) 50,314,340 $ , , 7,244,749 189,599 Total Non-Revenue 189,599 1,773,649 Federal Revenue - 1,261,060 , , 7,244,749 Total Revenue $ 58,261,277 $ 57,748,688 $ Total Expenditures $ 58,261,277 $ (1,773,649) 58,261,277 Revenue Over Expenditure $ (512,589) - (512,589) Real Estate Tax at June 30th Actual FY 12 Current Delinquent Total Tax Rate Actual FY 13 Budget FY 14 Expect FY 14 $ 24 372 430 $ 25 912 895 $ 26 340 000 $ 26 340 000 24,372,430 25,912,895 26,340,000 26,340,000 $ 794,183 $ 977,383 $ 600,000 $ 600,000 $ 25,166,613 $ 26,890,278 $ 26,940,000 $ 26,940,000 $.58/$.65 $0.65 $0.65 Page 37 2
    • Real Estate Tax      Tax Relief for the Elderly and Disabled Tax Relief for Disabled Veterans Refunds for taxes erroneously paid Changes for assessment corrections Supplements for new building Personal Property Tax at June 30th Actual FY 12 Current C t Delinquent Total Tax Rate Actual FY 13 Budget FY 14 Expect FY 14 $ 7 391 652 $ 8 242 151 $ 7 916 325 $ 8 316 326 7,391,652 8,242,151 7,916,325 8,316,326 $ 802,047 $ 907,528 $ 675,660 $ 883,674 $ 8,193,699 $ 9,149,679 $ 8,591,985 $ 9,200,000 $2.60/$2.95 $2.95 $2.95 Page 38 3
    • Personal Property Tax     Availability of values Refunds for taxes erroneously paid Corrections for erroneous assessments Difficulty in collecting Public Service Tax Actual FY 12 Public Ser P bli S Tax Rate $ Actual FY 13 565,341 565 341 $ $.58/$.65 Budget FY 14 752,581 752 581 $ $0.65 Expect FY 14 594,000 594 000 $ 1 100 000 1,100,000 $0.65 ►Assessments provided by State Corporation Commission ►Receive in September-October for that year September October ►Budget projection is based on prior year Page 39 4
    • Other Local Taxes at June 30th FY 14 Budget FY 14 Expected Over/(Under) Local Sales Tax $ 3,785,144 3 785 144 $ 3,785,144 3 785 144 $ - Communication Sales Tax $ 1,214,000 $ 1,214,000 $ - 834,112 $ 834,112 $ - 1,546,400 $ 1,546,400 $ - Utility Taxes Business License Cable TV Franchise Fees 404,000 $ 404,000 $ - 1,851,000 $ Meals Tax 1,851,000 $ - Lodging Tax 120,000 $ 120,000 $ - Bank Stock Tax 170,000 170 000 $ 170,000 170 000 $ - Recordation Tax 385,000 $ 385,000 $ - 72,000 $ - $ 10,381,656 $ 10,381,656 $ - Deeds of Conveyance Tax Total Other Local Taxes 72,000 Local Sales Taxes $4,000,000 $3,800,000 $3,600,000 $3,400,000 $3,200,000 $3,000,000 $2,800,000 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 Page 40 5
    • Local Sales Tax Per Capita Sales Tax FY FY FY FY FY FY FY 06-07 07-08 08-09 09-10 10-11 11-12 12-13 $ $ $ $ $ $ $ 3,916,265 3,944,336 3,622,137 3,547,316 3,537,753 3,729,206 3,777,449 Population p 36,361 36,203 36,438 36,776 36,858 36,987 36,976 Per Capita p $ $ $ $ $ $ $ 108 109 99 96 96 101 102 Communications Sales Tax      Effective January 1, 2007 Eliminated Local Consumer Utility & E-911 taxes on telephones Added a 5% sales tax on landline & wireless telephones, satellite TV & radio, pagers, and other communication services FY 2013 actual receipts = $1,158,469 FY 2014 b d t = $1,214,000 budget $1 214 000 Page 41 6
    • Communications Sales Tax $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 Meals Tax $2,000,000 $1,800,000 $1 800 000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 , $400,000 $200,000 $FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 Page 42 7
    • Recordation Tax $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $FY 04FY 05FY 06FY 07FY 08FY 09FY 10 FY 11 FY 12FY 13 Building Permit Fees 400,000 400 000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 Page 43 8
    • Business License Tax $1,800,000 $1,600,000 $1 600 000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $400 000 $200,000 $FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 Utility Fund FY 14 Budget Y-T-D Percent Use of Money Water Service Sewer Service Other Charges Other Revenue Transfer from GF $ 11,000 11 000 $ 649 $ 3,300,000 $ 1,659,571 $ 625,000 $ 329,890 $ 741,600 $ 307,735 $ 2,080,000 $ 43,907 $ 673,758 $ 673,758 $ 7,431,358 $ 3,015,510 5.9% 5 9% 50.3% 52.8% 41.5% 2.1% 0.0% 40.6% Total Expenses $ 7,431,358 $ 3,135,252 42.2% Page 44 9
    • Other Funds Final Budget School Fund $ Cafeteria Fund Social Services Fund CSA Fund Capital Fund School Construction Fund Debt Service Fund Gloucester Sanitary #1 Fund Gloucester Point Sanitary Fund Mosquito Control Fund 52,747,047 52 747 047 $ 2,392,135 3,608,835 1,503,000 14,063,844 25,636,428 4,549,182 23,950 20,150 20 150 98,890 Actual % Spent 21,484,698 21 484 698 806,536 1,533,665 433,111 3,360,055 1,681,788 3,638,447 8,113 7,329 7 329 12,774 40.7% 40 7% 33.7% 42.5% 28.8% 23.9% 6.6% 80.0% 33.9% 36.4% 36 4% 12.9% Questions? Page 45 10