Technology Tips for Administrators


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This presentation was prepared for principals and vice-principals in the Ottawa Catholic School Board. Technology tips with a focus on web 2.0 tools and free Google tools were the main focus.

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  • The presentation is intended for Vice-Principals and Principals but the content is equally of value to all teachers
  • Mention that the presentation can be downloaded and that we will do this together as we explore resources
  • Mention that this is an old site but has useful tutorials – they will be ported to the new BlackBoard Learn system this year
  • The link will take them to the correct pageNote – the tutorial provides them with the correct URL and login information ( and password to be provided
  • I like this site because it includes freely reproducible handouts
  • Handout the first guide – Google for Teachers
  • Ask how many people feel that they are using Google search effectively and efficiently
  • For Related Search – mention that it is more than what appears on page 2Show a regular search for cnn newsDemonstrate: Google Search and then demonstrate related:www.ottawacatholicschools.caDemonstrate: Wonder Wheel – mention that there are differences between and Google.comGo to and type in teaching and then selected wonder wheel – nothing differentGo back to google main page and select goto google.comNow type teaching and wonderwheel and see the differenceSelect Teaching – Lessons – Lesson plans – etc to demonstrateGo back to Google.caType in quotes “Canada Confederation” (ask the difference between two words in quotes and not in quotes”Select timeline and then explain how it shows chronology related to the searched termsGo back to google.comMention that they have been asked to prepare a presentation on differentiated instructionDemonstrate search advanced – “differentiated instruction” and then select filetype and drop down to ppt for powerpointNow demonstrate the dropdown for pdfGo back to main page and demonstrate use of filetype:wmv in the main search engineprincipal filetype:wmvNow provide time to practice these types of searches
  • Go through each exampleFor the ~ (tilda) mention that this uses similar terms, ie. cheap, affordable, inexpensive, etc.For the three … this provides a range, for example find items between $200 and $800Mention for comparisons, it is the word “in” that tells google to create the comparisonHave the group go to the link and look at the many search options available within Google
  • Go to and mention that Google is in the process of digitizing all of the World’s booksMention that Google had scanned more than 12 million books as of last February (Using scanners that scan 1000 pages per hour)Show search with limit to years and titleSign-in using and demonstrate my 21st Century learning libraryGo to a search term such as “French Immersion” and then open a selected pdf fileLimit the search by selecting 2010 in the date dropdown menuMention that some are complete articles and some are abstractsGo to side bar with topics/categories of newsDemonstrate Images optionDemonstrate Headlines optionNote the time since updating in the top right corner to show how current the news isDemonstrate the “add a section” feature in the top right cornerGo to Demonstrate how to access sample news articlesGo to sample search terms and demonstrate use of the + button“St. Pius” +Ottawa +principalDemonstrate the drop down menusGive time to review
  • Provide handoutMention that I do not currently use either of these tools but they may find them interestingFor custom search mention that they must have a google accountFor Bookmarks mention that they must have a google accountThey can review both of these towards the end of the session – after they have created their account and/or with their Board account
  • Mention that this is how they will create their own website home page if they wishThis will be done within the google site ocsb.caThis can be worked on also at a later time
  • Mention that the Google Calendar can be created within the domain name ocsb.caIt can then be shared with staff, admin teams, spouse, etc.The advantage is multiple calendars that can be viewed on top of one another or on their ownQuickly demonstrate the tech calendars – must be logged in to do this
  • Mention new password for accounts that have not been used in some timeMention those who had been using their account actively will have the same password
  • Demonstrate shared folder in my accountDemonstrate shared documentHave everyone sign in and add to the agenda Have everyone log in and create a document and share it with someone in the roomDemonstrate use of a form and spreadsheetCreate form – choose template background – create title and help questionsCopy URLPast in browserAnswer questionsView Spreadsheet totals
  • Visit Google LabsDemonstrate one of the servicesAllow time to explore
  • Play VideoLog in to my Twitter accountShow some tweetsDemonstrate a tweetShow people followingNext slide – give them time to setup an account
  • Explain what site does (don’t visit site)
  • Explain how this poster was created
  • Explain what this site doesDon’t visit siteRead sample articleExplain how it can be used by an administrator
  • Link to siteDemonstrate address reverse look up – ask for volunteer to give their postal code and enter it onlineDemonstrate reverse lookup based on someone’s phone number
  • Explain what a Wordle isExplain how text can get entered
  • Demonstrate worlde for Mashable siteExplain what Mashable isExplain what RSS is
  • Explain difference with Tag CrowdExplain adv of using a site URL
  • Demonstrate Tag Cloud from our Board website
  • Provide time to work on a wordle and tag cloud
  • Explain some risks of demonstrating from YouTubeAdsLinks to inappropriate videosEasy to be distracted and move on to other videos demonstrate video captured from You Tube – use live link
  • Provide time to try safeshare
  • If time, log in and show how I used Evernote for taking notes at conferences etc.
  • If time, link to YouTube video to show explanation of Wikepedia
  • If time, visit howcast to demonstrate a video
  • Explain purpose and use of status sheet for schoolsPrincipals and resource teacher have log-in for schoolContact Steve Evraire for login helpETIs can provide trainingWalk through sample for John Paul II
  • Login as Principal with password and you can select a group such as a complete grade
  • You will see for the grade where they are in terms of PM Benchmarks, or compare classes to determine levels and possible support needed
  • For any student you can seePM BenchmarksEQAO resultsReport Card for current year and previous yearAny particular identifications
  • If time, visit Common Craft and HowCast
  • Explain the use of a docking stationDemo the video
  • If time, click link to YouTube video
  • If time, demonstrate uses of iPOD touchMention that the links are to sites that recommend apps for education
  • Suggest each school join ISTE
  • Explain NETS and provide one page handout of NETS
  • Technology Tips for Administrators

    1. 1. Technology Tips for Administrators<br />T. D’Amico<br />
    2. 2. By the end of the day:<br /><ul><li> Narrow my searches
    3. 3. Google everything
    4. 4. Know where to go for help
    5. 5. Have an updated signature and resume in FirstClass
    6. 6. Login and search the OERB
    7. 7. Create Tag Clouds
    8. 8. Convert YouTube Videos
    9. 9. Use Twitter
    10. 10. Use Social Networking
    11. 11. And much more…</li></ul>Agenda<br />
    12. 12. Recommended Site<br />These resources will soon be moved into the new BlackBoard training area<br /><br />Watch video tutorials for topics including:<br /><ul><li> FirstClass
    13. 13. eSIS
    14. 14. Mark Scan
    15. 15. Blogs and Wikis
    16. 16. OERB</li></ul><br />
    17. 17. Your Turn…<br /><br /><ul><li> Visit the IT tutorial page
    18. 18. Watch the OERB tutorial
    19. 19. Visit the OERB site
    20. 20. Explore the resources Think about how these resources could help a new teacher or a veteran teacher
    21. 21. Do you have a resume and signature line in First Class? If not – watch the video and then create them.</li></li></ul><li>Recommended Site<br />Free resources on this site with permission to freely copy and distribute!<br /><br /><br />
    22. 22. Resources<br />We will use two of these Google guides today<br />Extension activity – Explore each of these<br />resources in more detail at a later date.<br />
    23. 23. Do you search effectively?<br />
    24. 24. Google Search – Tips and Tricks<br /><ul><li>Page 2
    25. 25. Demonstration of:Related SearchWonder WheelTimelineAdvanced search and file type (not in this guide)
    26. 26. Your turn – Try these</li></li></ul><li>Google Search – Tips and Tricks<br /><ul><li>Quotes for exact terms Use of +, -, ~, AND, ORSample refined searches and use of Google: “St. Pius” +OttawaSenators -parliament -US -U.S."Ottawa Catholic School Board" AND "St. Matthew" OR "St. Peter“"Toronto Hotel" ~cheap“Dell computer" $200...$800define:pretentiousweather Ottawa, Ontario100 kg in pounds40 km in milestime Vancouver</li></ul>Visit the following site to find quick search tricks within Google:<br /><br />
    27. 27. Google Extras – Tips and Tricks<br />Page 3<br />Demonstration of:Google BooksGoogle ScholarGoogle News( )Google Fast Flip Google Alerts (not in this guide)<br /><ul><li>Your turn – Try them all</li></li></ul><li>Google Extras – Tips and Tricks<br />Page 2<br />Demonstration of:Custom Search EngineGoogle Bookmarks<br /><br /><br />
    28. 28. Google Sites – Tips and Tricks<br />Page 16<br />Demonstration of:Google Sites<br /><br /><br />
    29. 29. Google Calendar – Tips and Tricks<br />Page 29<br />Demonstration of:Google Calendar<br /><br /><br />
    30. 30. Google Apps<br />Last year we had a successful pilot of Google Apps<br /><br />This year all staff and all students will have a Google Apps account for optional use.<br />You need an account before you can take advantage of the Google Apps features such as online forms and document collaboration.<br /><br />
    31. 31. Google Docs – Tips and Tricks<br />Demonstration:Create a documentShare a documentCreate a survey<br /><ul><li>Your turn</li></li></ul><li>Google Labs<br />These people never sleep!<br />Check out the many “cool” Google tools available for free!<br /><br />Look at some of these Google tools in the lab!<br /><ul><li> Image Swirl
    32. 32. Google Squared
    33. 33. Google News Timeline</li></ul><br />
    34. 34. BlackBoard Implementation<br />Sept. – Jan.<br />Development of content and framework for BlackBoard<br />Principal/VP training by Jan. <br /><br />BlackBoard Learn will become our Board Portal for next year (Sept. 2011).<br />Teachers who have been using BlackBoard for courses will continue this year with the new version<br />Principals/VPs will have a template available for Feb. of this year for initial content development<br />http://sandbox.blackboard.ocsb.local<br />
    35. 35. Using Twitter in a School<br />Start using Twitter with your teachers, parents, and colleagues<br /><br />
    36. 36. Your Turn…<br /><br /><ul><li>Visit the Twitter site
    37. 37. Sign-up for an account
    38. 38. Set-up your profile
    39. 39. Search for people to follow
    40. 40. Send a “tweet”</li></li></ul><li>Recommended Site<br />Create your own motivational posters for staff and students<br /><br />Upload your own photos and add your own caption to make motivational posters (free download) or to order merchandise.<br /><br />
    41. 41. Sample Poster<br />Created in under 30 seconds – for free!<br /><br /><br />
    42. 42. Recommended Site<br />Generate newspaper clips for staff meetings and other discussion topics<br /><br /><br />
    43. 43. Recommended Site<br />Use reverse lookup to find name and address of someone who called but did not leave a message<br />Use reverse address to find the names/numbers of everyone living on a particular street<br /><br /><br />
    44. 44. Cloud Creators<br />Wordle<br />Create graphic “Clouds” in less than 30 seconds – for free!<br />Easily create clouds for free download from this site using text you upload, or text you paste, or from a website URL/<br /><br />
    45. 45.<br />This sample was generated from Mashable RSS<br /><br />
    46. 46. Cloud Creators<br />Tag Crowd<br />Create graphic “Clouds” in less than 30 seconds – for free!<br />Easily create clouds for free download from this site using text you upload, or text you paste, or from the URL of any website/<br /><br />
    47. 47.<br />This sample was generated from our Board website URL<br /><br />
    48. 48. Your Turn…<br /><br /><br /><ul><li>Visit TagCrowd
    49. 49. Create a Cloud of your school website
    50. 50. Visit Wordle
    51. 51. Select and copy text from any site or from any document and paste it into Wordle</li></li></ul><li>Capture YouTube Videos <br />Free site that will allow you to indicate how much of a YouTube video to capture<br /><br /><br /><br />
    52. 52. Your Turn…<br /><br /><ul><li>Visit YouTube and search for a Nightmare Boss video
    53. 53. Copy the video URL
    54. 54. Visit
    55. 55. Create a URL link to the YouTube Video
    56. 56. Copy and paste the new URL into a web browser to view the video outside of YouTube</li></li></ul><li>Evernote<br />Free application to synchronize files and more to all of your devices<br /><br /><br /><br />
    57. 57. Diigo<br />Social Bookmarking – group resources and networks<br /><br />Optional educator accounts allow for the creation of secure class/student accounts as well.<br />Search groups such as Web 2.0, SmartBoards, etc.<br /><br /><br />
    58. 58. Recommended Site<br />Common Craft provides quick simple explanations on most topics<br /><br />Watch video tutorials for topics including:<br /><ul><li> Social Media in plain English
    59. 59. Podcasting in plain English
    60. 60. Cloud computing in plain English
    61. 61. RSS in plain English</li></ul>Wikipedia in plain English<br /><br /><br />
    62. 62. Recommended Site<br />Howcast provides quick explanations on most topics<br /><br />Watch video tutorials for topics including:<br /><ul><li> Popular software applications
    63. 63. Hardware questions
    64. 64. Computer tips and tricks
    65. 65. Converting files, Skype, and much more</li></ul>How to connect a USB device<br /><br /><br />
    66. 66. <br />
    67. 67.<br />ETIs will provide in-service on the Status Sheet<br />Status Sheet for grades K-8<br /> <br />
    68. 68. Principals can see PM benchmarks for classes or grades<br />
    69. 69. <br />
    70. 70. Your Turn…<br /><br /><ul><li>Visit either CommonCraft or HowCast
    71. 71. Copy the video URL
    72. 72. Visit
    73. 73. Create a URL link to the YouTube Video
    74. 74. Copy and paste the new URL into a web browser to view the video outside of YouTube</li></li></ul><li>Consider purchasing a docking station, wireless keyboard and wireless mouse to use with your laptop<br /><br />With a docking station and a wireless mouse and keyboard your laptop can function like a desktop at the office and a laptop when you need portability. <br />A docking station eliminates the need to reconnect power, printer cables, network cables, etc.<br />Docking station<br /><br />
    75. 75. Dual Display with your laptop<br /><br />Extended desktop display<br />With a dual display you can have one image on your laptop and an extended image or different program running on your monitor. Above I have my calendar open on one screen, and the presentation on another.<br /><br />
    76. 76. iPods in School<br />Will your school embrace Smart Phones?<br /><br /><br /><br /><br /><br />
    77. 77.<br />Consider a school membership in ISTE<br />
    78. 78.<br />Download or order copies of the National Educational Technology Standards<br />
    79. 79. T. D’Amico<br />Questions ?<br />