Openbravo-Sysfore HR & Payroll Management standard solution

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Sysfore’s Human Resources and Payroll Solution - features, releases, vision and roadmap, benefits and customer case study. This solution is an add-on module on Openbravo, the leading open source ERP. Designed to be user-friendly, the Sysfore HR & Payroll solution helps business to maintain employee records and manage payroll. It includes detailed out of the box reports, and the capability to quickly generate custom reports.

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  • Sysfore’s Human Resources and Payroll Solution is an add-on module on Openbravo, the leading open source ERP. Designed to be user-friendly, the SysforeHR & Payroll solution helps businessto maintain employee records and manage payroll. It includes detailed out of the box reports, and the capability to quickly generate custom reports.
  • The key features of the Sysfore HR & Payroll solution include functions to maintain Employee Records, Employee Leave,Time & Attendance, Work Shifts, Team, and to manage Payroll & Benefits. Using the Payroll & Benefits, business managers can define Pay Components, Process employee Payrolls and generate salary slips, all from a unified interface. The Sysfore HR & Payroll solution includes the ability to quickly and correctly import data from HR systems, spreadsheets, or even text files. Lets discuss these key features of the Sysfore HR & Payroll Solution for Openbravo.
  • EmployeeInformation :- The Employee Information feature allows HR managers to add and maintain employee datasuch as personal information, job descriptions, experience, qualification and leave status. This information is integrated into the solution, making it available anywhere, anytime for management and employees.
  • Leave Management :- Leave Management is used to automate HR policies pertaining to employee time off. This allows --submission of leave requests, manager approvals, and the tracking of leave balances. Employees can also record and track their personal leave status. Notifications can be sent to users when time off is requested & approved.
  • Time and AttendanceManagement :- This featureautomates time tracking. The time at punch in and punch out of an employee isrecorded – giving managers the ability to easily monitor attendance & absences.Organizations who currently use devices such as biometric or smart cards can import the data from those systems and process the attendance for all the employees in one go.
  • Work Shift : Managers can use the Work Shift feature to manage employee work schedules across 24 hours of the work dayincluding regular work shifts, long-term night shifts and work schedules in which employees change or rotate shifts.
  • Team Management: Using Team Management, the business can define teams of employees with sets of complementary skills required tocomplete a task, job, or aproject.
  • Payroll:- Payroll Management offers the business the ability to define Pay components. It provides for unlimited pay grades, deductions, tax tables and loansto manage the payroll calculation process. HR can generate Pay slips and access historical employee payroll reports.
  • Reporting. The Sysfore HR & Payroll Solution includes standard out of the box reports, that provide HR Managers & executives with ready data for analysis and decision making. The Solution includes the capability to quickly generate custom reports as we do in other modules of Openbravo ERP.
  • For example – the Attendance Report is a standard report thatprovideall the attendance details of an employee for a specific period. Using this report management can viewthe overall attendance of employees ordered by department.
  • Leave Report displays the number of leaves availed by an employee for a particular period. HR personnel can track different kinds of absences such as vacation, illness, disability, maternity and parental leave.
  • Salary Slips…are nothing but reports generated from the payment data & salary information for each employee.
  • Salary Pie Chart is an example of a Custom Report generated using the reporting framework. In this report, salary data by designation is displayed as a percentage of the total salary for the business.
  • The current release includes Spanish and Arabic language packs to supportOpenbravo ERP customers in applicable regions. When enabled, all standard features of the solution will be accessible in Spanish or Arabic, as the case may be. We are already working with partners from Spain and Middle East to localize for these geographies.
  • Sysfore has developed an aggressive roadmap for the HR and Payroll solution, based on feedback from customers, and from Openbravo partners interested in offering HR & Payroll in other regions to their customers. For example, the latest version of the solution, release on Openbravo Exchange includes… -- A Shift Rotation module to define multiple shifts, and to assign work shifts. -- A Loans and Advances module for maintaining details of employees who have taken loans including the type of loan and loan repayment details.-- A Full and Final settlement module to calculate the full and final settlements for employees who have resigned or have been terminated, and many more reports, such as Individual & Team Productivity Tracking, Project Cost Analyses and Spend Analyses.
  • In terms of localization, we are working with other partners in different regions. We are currently working on localization packs for USA & UAE. Based on the kind of requirements, we analyze them and then build them as separate localization packs. We look forward to feature suggestions and requests from customers & partners for these developments. As a practice we classify the requirements and add them to the Sysfore HR & Payroll product roadmap.
  • Sysfore’s long-term vision for the HR and Payroll Solution is to offer newer and desirable features, and to gradually build it out to be a platform that can serve the complete needs of any midsize HR & Payroll function across various geographic regions. We spent about 6 months in R&D before our 1st release last year, and we’ll continue to add features based on feedback from customers & partners. You can visit the Openbravo Wiki and Forge for regular updates, release notes and proposed roadmap.
  • …Benefits…
  • Sysfore HR & Payroll Solution is simple and easy to use with well defined features for managing the HR & Payroll operations of a business. It can be easily downloaded from the Openbravo Exchange and quickly setup by any Openbravo Professional license user. It is fully integrated with the other modules supported by the ERP. To summarize: It helps business to maintain employee records and manage payroll and includes detailed out of the box reports, and the capability to quickly generate custom reports. Businesses can enjoy continued technical support from Sysfore.
  • Let us now review a customer example of the Sysfore HR & Payroll Solution in use.
  • Sysfore has implemented the HR & Payroll Management Solution for a group company of a large 40 year old, India based business conglomerateoperating in more than 10 diverse businesses, with offices across 40 countries and more than 7000 employees. Our implementations is for a member company in production &distribution withover 300 employees. Problem:In the past, this company used spreadsheets and word documents to manage their payroll and HR activities. Important administrative documents such as employment records, salary slips, expense reimbursements, attendance & leave management were overseen by 2 full-time accountants, 1 HR employee and one manager. The process was manual, expensive and error prone.
  • Solution: The customer was already using Openbravo ERP and was looking to extend this solution to automate and manage their HR and Payroll processes. Sysfore implemented a standard configuration of its HR and Payroll solution to work with Openbravo ERP in just 4 weeks time. As part of the acceptance process, the solution was run in parallel with the existing system for 3 months. During this time, customer specific customizations were implemented. Benefits:Since using Sysfore HR & Payroll solution, the customer has transformed its HR and Payroll processes into a paperless one, with zero errors. For example, important documents like expense reimbursements and bills are scanned and attached to employee transactions for a month. The operational team has since been reduced to one accountant and one HR person, resulting in direct cost savings.
  • Sysfore is a Openbravo Gold Partner, and was recognized as Openbravo’s Partner of the Year in India for 2011 – India’ for its efforts in serving its customers and developing the marketplace. Sysfore offers Openbravo ERP implementation services that are credible and cost effective for Retail, Distribution and Discrete Manufacturing for small and medium businesses in India and Middle East.
  • You can stay in touch with Sysforeby following our updates on popular social media platforms, and by visiting our website.
  • Openbravo-Sysfore HR & Payroll Management standard solution

    1. 1. Sysfore HR & Payroll Solution forUser Friendly Employee Payroll Detailed Design Records Management Reporting Last Updated: June 2012
    2. 2. Key Features Payroll & Benefits Management  Pay Component Definition  Payroll Processing  Salary Slip Generation Sysfore HR & Payroll Module on Openbravo 2
    3. 3. Employee InformationSysfore HR & Payroll Solution on Openbravo 3
    4. 4. Leave ManagementSysfore HR & Payroll Solution on Openbravo 4
    5. 5. Time & Attendance ManagementSysfore HR & Payroll Solution on Openbravo 5
    6. 6. Work Shift ManagementSysfore HR & Payroll Solution on Openbravo 6
    7. 7. Team ManagementSysfore HR & Payroll Solution on Openbravo 7
    8. 8. Payroll ManagementSysfore HR & Payroll Solution on Openbravo 8
    9. 9. ReportingStandard Reports Custom Reports Sysfore HR & Payroll Solution on Openbravo
    10. 10. Standard Reports – Attendance Sysfore HR & Payroll Solution on Openbravo 10
    11. 11. Standard Reports - Leave Sysfore HR & Payroll Solution on Openbravo 11
    12. 12. Standard Reports – Salary Slip Sysfore HR & Payroll Solution on Openbravo 12
    13. 13. Custom Reports Salary Pie Chart Sysfore HR & Payroll Solution on Openbravo 13
    14. 14. Spanish and Arabic Language Packs Sysfore HR & Payroll Solution on Openbravo 14
    15. 15. BenefitsSysfore HR & Payroll Solution on Openbravo
    16. 16. Benefits Comprehensive Design  Simple and easy to use  Well defined features for managing HR & Payroll  Extensive reporting - standard & custom reports Easy Setup  Download and use from Openbravo Exchange  Extensive options for configuration & set-up,  including the ability to validate & import volumes of existing employee data Completely Integrated with  The Openbravo platform, making for quick installation  Other modules supported by Openbravo Continued Technical Support from Sysfore Sysfore HR & Payroll Solution on Openbravo 16
    17. 17. Customer Case Study Sysfore HR & Payroll Solution on Openbravo
    18. 18. Customer Case Study (1/2)About • Division of a large Indian conglomerate -40 year old -Operating in > 10 diverse businesses -Offices across 40 countries -> 7000 employeesProblem • Spreadsheets & word documents • 2 FT Accountants, 1 HR specialist & 1 Manager for operations & oversight Manual, Expensive & Error Prone Sysfore HR & Payroll Solution on Openbravo 18
    19. 19. Customer Case Study (2/2)Solution • Sysfore HR & Payroll Solution extended existing Openbravo ERP • Standard configuration in 4 weeks • Acceptance trials for 3 months • Customer Specific CustomizationsBenefits • Paperless HR & Payroll Process • Close to zero errors • Important documents scanned • One accountant & one human resource specialist for operations Sysfore HR & Payroll Solution on Openbravo 19
    20. 20. Sysfore HR & Payroll Videos & Demos SolutionKey features Demo on Openbravo 3 Benefits ERP platform Q&ACustomer Click here to view HR & PayrollCase Study Solution Demo by Openbravo & Sysfore Sysfore HR & Payroll Solution on Openbravo 20
    21. 21. Formula & Range based Training Performancepay component Management Management calculation Overtime calculationbased on salary Vision and Roadmap period Sysfore has developed an Immigration aggressive roadmap for the data HR and Payroll solution, management based on feedback from for expats customers, and from Openbravo partners looking at offering HR & Payroll in Click here to view Key other regions to their Features, Updates & Roadmap customers. Sysfore HR & Payroll Solution on Openbravo
    22. 22. Upcoming Localization Packs Sysfore works with other partners in different regions to localize for those USA geographies. We analyze UAELocalization requirements/ suggestions and then Localization build them as separate localization packs. Sysfore HR & Payroll Solution on Openbravo
    23. 23. Long term Vision Sysfore HR & Payroll Solution on Openbravo 23
    24. 24. ResourcesSysfore Website http://www.sysfore.com/Openbravo-ERP-India/Openbravo-India-hrandpayrollmodule.aspxLinkedIn http://www.linkedin.com/groups/Sysfores-HR-Payroll-Solution-on-4513743?gid=4513743&trk=hb_side_gBlog http://openbravo-sysfore-hr-payroll.tumblr.com/Openbravo Exchange http://www.openbravo.com/product/exchange/modules/sysfore-human-resources-payroll/Openbravo Forge http://forge.openbravo.com/plugins/mwiki/index.php/Sysforehrpm Sysfore HR & Payroll Solution on Openbravo 24
    25. 25. About SysforeSysfore is a leading India based Openbravo Partner, with its operations inBangalore and Middle East. Openbravo is the world’s leading open source ERPplatform and is fourth time winner of InfoWorld 2011 Best of Open SourceApplication, “Bossie” Award.Sysfore offers open source Openbravo ERP Implementation services that arecredible and cost effective for Retail, Distribution and Discrete Manufacturingfor Small and Medium Businesses.Sysfore is a specialist IT Outsourcing Services company focusing on OpenbravoERP implementations, Turnkey Cloud Solutions and Microsoft BusinessApplication Outsourcing Services for Small and Medium Businesses globally. Sysfore HR & Payroll Solution on Openbravo 25
    26. 26. Contact Us http://www.sysfore.com http://www.sysforemea.com http://www.facebook.com/sysfore http://www.twitter.com/sysfore http://www.linkedin.com/ (search for Sysfore) http://sysfore.blogpost.com Tel: +91-80-41105555 Email: info@sysfore.comwww.sysfore.com | www.sysforemea.com 26

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