Unlocking the Business Value of Notes & Domino data Mette Johannessen, Grenland Group Norwegian Lotus User Group Conference 7 Oct 2008

Grenland Group Engineering, procurement and construction company 17 different locations in Norway 2 locations in Asia 1150 employees Tønsberg Porsgrunn Langesund Skien Karmøy

Engineering, procurement and construction company

17 different locations in Norway

2 locations in Asia

1150 employees

Subsea Fabrication Core businesses Manifold modules Integrated Template Systems Riser- and Flow Bases PLEM and HOST Systems Maintenance & Modifications Core businesses EPCI-modifications projects Project management Engineering and procurement services Offshore services Onshore services Electrical & automation services Tordis Separation Module Tyrihans Oseberg Sevan Process Module

Core businesses

Manifold modules

Integrated Template Systems

Riser- and Flow Bases

PLEM and HOST Systems

Core businesses

EPCI-modifications projects

Project management

Engineering and procurement services

Offshore services

Onshore services

Electrical & automation services

Marine & Process Solutions Core businesses Marine solutions Vessel and rig conversions Naval architecture Marine system design Modifications and upgrading Process systems Separation systems Gas systems Flare systems Drilling and well intervention systems Burner Booms Drilling design Well intervention handling systems Field Development Core businesses Pre-licence work Concept development and screening FEED studies Engineering studies, technical studies and verification Operational optimization studies Deep Drill 7500 Snøhvit Brage

Core businesses

Marine solutions

Vessel and rig conversions

Naval architecture

Marine system design

Modifications and upgrading

Process systems

Separation systems

Gas systems

Flare systems

Drilling and well intervention systems

Burner Booms

Drilling design

Well intervention handling systems

Core businesses

Pre-licence work

Concept development and screening

FEED studies

Engineering studies, technical studies and verification

Operational optimization studies

Lotus Notes in Grenland Group 1000 Notes users 14 Domino servers Applications Document management Governing Documents QM system Continuous Improvement System Risk management Sales information and follow-up Contacts register (external and internal) Scheduling (common calendar, meeting rooms etc.) Technical information (rules and regulations etc) Debtor follow-up Helpdesk / User Tips Resource Administration (consultants) Personnel handbooks

1000 Notes users

14 Domino servers

Applications

Document management

Governing Documents

QM system

Continuous Improvement System

Risk management

Sales information and follow-up

Contacts register (external and internal)

Scheduling (common calendar, meeting rooms etc.)

Technical information (rules and regulations etc)

Debtor follow-up

Helpdesk / User Tips

Resource Administration (consultants)

Personnel handbooks

Reporting Needs Document management Master Document List with status Progress reports Continuous Improvement System Monthly HSE/QM incidents reports Safety Walk-about reports Trends

Document management

Master Document List with status

Progress reports

Continuous Improvement System

Monthly HSE/QM incidents reports

Safety Walk-about reports

Trends

Reporting Needs Risk management Monthly project reports Trends Sales information Forecast prospect values

Risk management

Monthly project reports

Trends

Sales information

Forecast prospect values

Key Challenges - LotusScript coding… Pr. report approx. 400-500 lines, takes about 2 days to create every new report Effort intensive Not scalable Limited internal resources to create the code (1 person) AND THEN THE USERS WANT TO CHANGE THE STRUCTURE OF THE REPORT….. !!!! Because of these challenges, users’ information needs were not met

Pr. report approx. 400-500 lines, takes about 2 days to create every new report

Effort intensive

Not scalable

Limited internal resources to create the code (1 person)

AND THEN THE USERS WANT TO CHANGE THE STRUCTURE OF THE REPORT….. !!!!

Because of these challenges, users’ information needs were not met

The solution ! Continuous Improvement System HSE Statistics By business area By site By project Safety Walk-about reports

Continuous Improvement System

HSE Statistics

By business area

By site

By project

Safety Walk-about reports

The solution ! Sales information Prospect summary

Sales information

Prospect summary

Live Report Creation… … in minutes!

Thank you Questions? Norwegian Lotus User Group Conference 7 Oct 2008