Delegation and decentralization

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Difference between delegation and decentralisation, their meaning and significance.

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Delegation and decentralization

  1. 1. Delegation of Authority & Decentralization
  2. 2. A manager alone cannot perform all the tasks assigned to him. In order to meet the targets, the manager should delegate authority. Delegation of Authority means division of authority and powers downwards to the subordinate. Delegation is about entrusting someone else to do parts of your job. Delegation of authority can be defined as subdivision and sub-allocation of powers to the subordinates in order to achieve effective results.
  3. 3.  Louis A Allen “Delegation is the dynamics of management. It is the process a manager follows in dividing the work assigned to him so that he performs that part which only he can, due to his position and he can effectively get the other work done from others”
  4. 4. Elements of Delegation 1. Authority - in context of a business organization, authority can be defined as the power and right of a person to use and allocate the resources efficiently, to take decisions and to give orders so as to achieve the organizational objectives. Authority must be well- defined. Authority is the right to give commands, orders and get the things done. The top level management has greatest authority. 2.
  5. 5. 1. Responsibility - is the duty of the person to complete the task assigned to him. A person who is given the responsibility should ensure that he accomplishes the tasks assigned to him. Responsibility without adequate authority leads to discontent and dissatisfaction among the person. Responsibility flows from bottom to top.
  6. 6. 1. Accountability - means giving explanations for any variance in the actual performance from the expectations set. Accountability can not be delegated. Accountability, in short, means being answerable for the end result. Accountability can’t be escaped. It arises from responsibility.
  7. 7. Significance of Delegation  Muti Tasking: A manager is able to divide the work and allocate it to the subordinates. This helps in reducing his work load so that he can work on important areas such as - planning, business analysis etc. With the reduction of load on superior, he can concentrate his energy on important and critical issues of concern.  Speedy Decision: Delegation of authority in a way gives enough room and space to the superiors. This speed up the process of decision making.  Better Coordination: Delegation help manger and subordinates to establish close relationship with each other. In turn, helps in effective coordination at all levels of management  Increase Employee morale: Delegation also helps in breaking the monotony of the subordinates so that they can be more creative and efficient. Through delegating powers, the subordinates get a feeling of importance. Thereby, his morale and self confidence is increased.
  8. 8.  Developing managerial trait: the manager get enough time through delegation to concentrate on important issues, their decision- making gets strong and in a way they can flourish the talents which are required in a manager. Through granting powers and getting the work done, helps the manager to attain communication skills, supervision and guidance, effective motivation and the leadership traits are flourished. Therefore it is only through delegation, a manager can be tested on his traits.  Expansion of business : With effective results, a concern can think of creating more departments and divisions flow working. This will require creation of more managers which can be fulfilled by shifting the experienced, skilled managers to these positions. This helps in both virtual as well as horizontal growth which is very important for a concern’s stability.
  9. 9. Limitation of delegation On the part of supervisors:  Resistance  Lack of ability to plan & direct  Lack of willingness to share and let go  Lack of trust on subordinates  Lack of control On the part of Subordinates  Lack of self confidence  Fear for victim of criticism  Dependability on decision  Not accept delegation
  10. 10. Principles of Delegation of Authority  Principle of result excepted- suggests that every manager before delegating the powers to the subordinate should be able to clearly define the goals as well as results expected from them. The goals and targets should be completely and clearly defined and the standards of performance should also be notified clearly.  Principle of Parity of Authority and Responsibility- According to this principle, the manager should keep a balance between authority and responsibility. Both of them should go hand in hand  Principle of absolute responsibility- This says that the authority can be delegated but responsibility cannot be delegated by managers to his subordinates which means responsibility is fixed. The manager at every level, no matter what is his authority, is always responsible to his superior for carrying out his task by delegating the powers. It does not means that he can escape from his responsibility. He will always remain responsible till the completion of task. Every superior is responsible for the acts of their subordinates and are accountable to their superior therefore the superiors cannot pass the blame to the subordinates
  11. 11.  Principle of Authority level- This principle suggests that a manager should exercise his authority within the jurisdiction / framework given. The manager should be forced to consult their superiors with those matters of which the authority is not given that means before a manager takes any important decision, he should make sure that he has the authority to do that on the  Effective communication- proper and free flow of communication b/w superior and subordinate is important. This would help superior should give clear instruction and delegation and subordinates to take assistance and guidance from seniors.
  12. 12. Decentralization  Decentralization is a systematic delegation of authority at all levels of management and in all of the organization. In a decentralization concern, authority in retained by the top management for taking major decisions and framing policies concerning the whole concern. Allen “ Decentralization refers to the systematic effort to delegate to the lowest levels all authority except that which can only be exercised at central point.”
  13. 13. Advantages of Decentralization  Relieves top management from work load  Motivates the lower level employees, as it make their job more attractive and interesting.  Encourages lower level employee to take initiatives.  Realistic decision Disadvantages of Decentralization  Hampers uniformity in decision making.  Increases the administrative cost due to duplication of work and appointment of lower level executive  Difficult for top management to exercise control.

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