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Job Aid Makeover - Captivate



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  • 1. `Getting Started Create Project lists available types of projects. When in doubt, check out these tutorials and resources. Open Recent lists files you’ve recently used. The Open folder allows you to browse your computer for existing files. You can create your own Project and Design templates from the Create Template options.
  • 2. Blank Template, Image Slideshow, and Project Template don’t start from existing files; they start from scratch and let you pick a size for your project. From Template, From MS PowerPoint, and Design Template let you browse for existing files.
  • 3. Storyboard View View drop-down In Storyboard View, you can perform any functions listed here. You can access these options and more by right-clicking a slide. The slides you select are highlighted green. You can drag and drop slides in this view to rearrange their order. File Location Project Size Tip: Hidden slides will not publish. You can hide slides and publish a “mini-version” of your project.
  • 4. Tip: Your default view may look different; you can customize Edit View the placement of the panels by dragging and dropping. You can hide them by clicking the gray bar in the border. As in Storyboard View, the slides you select in the Filmstrip section are highlighted green. This shows your location and lets you drag and drop slides to rearrange their order. The Library lists all files (audio, images, video, etc.) used in your project. Captivate calls upon one file for use in multiple locations. This greatly reduces your file size. You can type Slide Notes in this section, such as notes for narration. You can even convert text to electronic speech with the proper add-ons. Tip: Use this icon to select unused items. Then use this icon to delete them from your project.
  • 5. Object Toolbar Text Caption Rollover Caption Tip: Select Apply to all if you want your changes to affect all slides in the project.
  • 6. Highlight Box A Slidelet displays a slide within a slide. A Zoom Area magnifies a section of the slide. It has two components; place the Zoom Area on the content you want to highlight. Place the Zoom Destination Area where you want the content displayed. Text Entry Boxes ask you to type in a blank box. You can type multiple correct answers.
  • 7. Click Boxes and Buttons have the same window and features. When you click on either, an action such as continuing or jumping to a slide (chosen from the drop-down menu pictured) occurs. Text Animations are flash-based animations linked to text. Image, Rollover Image, Animation, and Flash Video prompt you to select a file to import. Mouse allows you to display a mouse path on the slide. Widgets are .swf objects created in Flash that you can customize such as arrows, boxes, and interactions.
  • 8. Timeline If there is a Pause on an object Hide Slide (typically a click box or button) Lock Slide the slide will not progress until the user performs the action. One Second Front Zoom The red arrow means the object does not go to the end of the slide. Back Start End Audio on / off Play Stop Tips: The icons for each object match the icons in the Object toolbar. Control+E extends the object to the end of the slide.
  • 9. Slide Properties Tip: You can access Slide Properties through links on the Storyboard and Edit views, double- clicking a slide, or right-clicking a slide. Label: You can title each slide. Display Time: Select how long you want this slide displayed on a user’s screen. Transition: This refers to the slide itself; you can select options such as fade. Quality: Customize the quality you want images displayed. Color: Select a background color for the slide or project. Hide slide: You can hide a slide to view how your project works without it. Lock slide: This disables the ability to edit. Change background image: Select a background image for the slide or project. On slide enter or exit: You can select actions that occur upon entrance and exit of this slide. This lets you control navigation and branch the project. Tip: Apply to all is available on most Properties and Options windows.
  • 10. Audio Slide Properties You can record or import audio from the Audio tab of the Slide Properties window. Once audio is attached to a slide, you can edit, replace, or delete it here.  To record, click the red circle; a record screen populates.  To import, click the Import button; a window to browse files populates. Fade in and out: You can set your slide audio to fade in and out to create transitions between slides. Since you also have the option to add background audio to the project in Project Settings, you can Stop background audio while a slide plays. You also have the option to Loop audio throughout the duration of the slide. Tip: This is helpful on slides where users control navigation and you don’t know how long they’ll be on the slide.
  • 11. Recording Preferences Tip: you can find all preferences in File  Preferences. Captivate lets you set Defaults for the different captions it captures while recording. This saves a lot of time! On the Modes menu, you can set which objects you want to include as you record. If you’re creating a training simulation, you can even include Click Boxes and Text Entry boxes. Captivate will place them where you click and type as you record.
  • 12. Recording Select the Record icon. This is located in many places; the easiest to find is on the Menu bar at the top of your workspace. Tip: Recording will begin after the selected slide. Select an application or size to record. Record in Selected Mode Automatic Recording Full Motion Recording Manual Recording Cancel Recording Captivate captures everything inside the red lines. Press End on the keyboard when you want to end recording.
  • 13. Quiz Preferences Tip: You can access Quiz Preferences through the Quiz drop-down or File  Preferences. You can select completion requirements and navigation Settings. Tip: Captivate will work with your learning management system to report quiz scores.
  • 14. Determine the requirements for users to Pass or Fail the quiz. Type Defaults for button labels and feedback captions.
  • 15. Quizzes Tip: You can access Question Slides through the Insert drop-down, Quiz drop- down, right-clicking a slide and selecting Insert, or pressing Shift+Control+Q. Select any type of question and complete the fields in the window that populates. You can select a graded or survey question. Name will show on the slide. Leave this field blank if you do not want it to show. Tip: Always check your quiz preferences. Tip: Captivate can You can customize the point value for automatically shuffle answers. each question. This helps if you want weighted questions. The Type drop-down allows you to select single response questions or multiple response questions.
  • 16. Preview Select the Preview icon. This located in many places; the easiest to find in on the Menu bar at the top of your workspace. Select the number of slides you want to preview.
  • 17. Project Preferences Select the options you want to see in your final product. Tip: If you allow your project to fade out on the last slide, it will fade to an empty slide.
  • 18. Publish Note: Adobe Acrobat Connect Pro, Media, FTP, and Review are dependent on additional programs, resources, or add-ons. Captivate shows another link to the Preferences menu. You can publish numerous formats of handouts and slide notes in Word. This is very useful!
  • 19. Final Product Before  Static image  Highlight boxes After  Dynamic image  Highlight boxes  Animated screencast  Playback bar  Rollovers  Animated text  Visible mouse path