Data dimensions:forever lost in MillenniumMillennium Show & TellSuzanne SaundersMillennium Systems AdministratorSeptember ...
Lost? Forever?•   Many changes over the years•   Primo sees EVERYTHING•   Battled with creating accurate lists•   We know ...
Bib record stats
Bib result results•   Suppressed records•   Error locations•   Bad codes in BCode3•   Bib locations as item locations•   B...
Item record stats
Item record results• Items with bib locations• Error locations• See ‘funny’ itypes in a collection/location  – Books/print...
The more you dig…                                  … the more you find!• Odd barcodes   b11100631     Last Updated: 10-02-...
More unearthed…   • Online and print???                           Fri Aug 20 08:47:48 CAT 2010b16769417      Last Updated:...
More unearthed…• Shelved where???  b14648805      Last Updated: 07-07-2010      Created: 29-06-2001     Revisions: 8  LANG...
More unearthed…     • Multiple item locationsb13711374       Last Updated: 31-03-2010      Created: 23-12-1997        Revi...
ZZZZZ’s found• Error locations and odd numberingb13310501      Last Updated: 14-02-1998     Created: 22-12-1997     Revisi...
Bibs vs items• Bib locations not equal to item locations  SHELF NO   TA 705 BRI.  AUTHOR     Brink, A. B. A. (Anthony Berr...
So…• The more you clean-up…the more you find• Cleaned up  – 60 366 Item records  – 832 612 Bib records• Primo records (bib...
Solutions?• Updated templates  – More rigid with less options• Create samples  – Item and  – Bib records• Communicate ‘Cat...
QUESTIONS?
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Millennium data cleanup

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Presentation highlighting the various challenges Academic Library catalogues have faced with the ever changing standards.

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Millennium data cleanup

  1. 1. Data dimensions:forever lost in MillenniumMillennium Show & TellSuzanne SaundersMillennium Systems AdministratorSeptember 2010
  2. 2. Lost? Forever?• Many changes over the years• Primo sees EVERYTHING• Battled with creating accurate lists• We know it’s there…. … somewhere
  3. 3. Bib record stats
  4. 4. Bib result results• Suppressed records• Error locations• Bad codes in BCode3• Bib locations as item locations• Bib location: none
  5. 5. Item record stats
  6. 6. Item record results• Items with bib locations• Error locations• See ‘funny’ itypes in a collection/location – Books/printed material in media collections – Journals on open shelves• Much longer list! – Takes longer - liaise with branches – Journals greatest difficulty• Needs to be kept under control!
  7. 7. The more you dig… … the more you find!• Odd barcodes b11100631 Last Updated: 10-02-1998 Created: 17-12-1997 SHELF NO HD 7876 BRA AUTHOR Bradlaugh Charles. TITLE Labor and law. IMPRINT [S.l.]: Kelley, 1972. DESCRIPT 217 p. LOCATION l LAW (Bib) # Record Number LOCATION STATUS BARCODE VOLUME 1 i11325392 llab - BD267539 2 i1319933x llab - BD2675349
  8. 8. More unearthed… • Online and print??? Fri Aug 20 08:47:48 CAT 2010b16769417 Last Updated: 04-08-2010 Created: 18-07-2009 Revisions: 3LANG engEnglish CAT DATE 18-07-2009 BCODE3 zDIVISIONAL CATSKIP 0 BIB LVL pONLINE COPY COUNTRYLOCATION a Main Library (Bib) MAT TYPE aPRINTED MATLSHELF NO Lock 2009 FroAUTHOR Fromkin, V.TITLE Introduction to Language (Private Copy).
  9. 9. More unearthed…• Shelved where??? b14648805 Last Updated: 07-07-2010 Created: 29-06-2001 Revisions: 8 LANG engEnglish CAT DATE 29-06-2001 BCODE3 eIMPORT CAT. SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited Kingdom LOCATION a Main Library MAT TYPE aPRINTED MATL (Bib) MARC Leader #####cas 22#####4a 4500 MARC 003 OCoLC MARC 008 921221s2001 xxk 0 0eng MARC 040 DLC|cDLC MARC 042 lc MARC 043 e-uk--- MARC 049 SZTA SHELF NO 090 0 LB 1043.2.G7 BRI AUTHOR 110 2 British Universities Film & Video Council. TITLE 245 1 4 The BUFVC handbook. EDITION 250 3rd ed. IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001. DESCRIPT 300 214 p. SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xHandbooks, manuals, etc. SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xEquipment and supplies. SUBJECT 650 0 0 Instructional materials industry|zGreat Britain. SUBJECT 650 0 0 Distance education|zGreat Britain|xHandbooks, manuals, etc. ADD AUTHOR 710 2 British Universities Film & Video Council. MARC 910 SACD00001370756
  10. 10. More unearthed… • Multiple item locationsb13711374 Last Updated: 31-03-2010 Created: 23-12-1997 Revisions: 36SHELF NO HT 169.5.T3TITLE Third world planning review.IMPRINT Liverpool [Eng.] : Liverpool University Press, 1979-2001.DESCRIPT 23 v. : ill., maps ; 25 cm.DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001)LOCATION s Architecture (Bib) # Record Number DESCRIPTION1 c10022351 LOCATION:sp IDENTITY: STATUS:NO CARD FREQUENCY: BOXES:2 i18084515 LOCATION:sre STATUS:- BARCODE:JC165055 VOLUME:v. 15 no. 1Feb-Nov 199319 i2127731x LOCATION:sp STATUS:- BARCODE:jc299413 VOLUME:v. 22 200023 i20703338 LOCATION:ss STATUS:- BARCODE:jc272089 VOLUME:21:no.2 1999
  11. 11. ZZZZZ’s found• Error locations and odd numberingb13310501 Last Updated: 14-02-1998 Created: 22-12-1997 Revisions: 3SHELF NO QH 3.A5TITLE Annales Des Sciences Naturells Botanique Et Biologie .Vegeta le.Serie 11-12.LOCATION zzzzz Error # Record Number DESCRIPTION1 i16123062 LOCATION:q7srp STATUS:- BARCODE:JC169847 VOLUME:v. 11 19502 i16123074 LOCATION:q7srp STATUS:- BARCODE:TJ046597 VOLUME:v. 14 19533 i16123086 LOCATION:q7srp STATUS:- BARCODE:TJ046598 VOLUME:v. 15 19544 i16123098 LOCATION:q7srp STATUS:- BARCODE:JC169860 VOLUME:v. 16 19555 i16123104 LOCATION:q7srp STATUS:- BARCODE:JC169859 VOLUME:v. 18 19576 i16123116 LOCATION:q7srp STATUS:- BARCODE:JC169858 VOLUME:v. 19 195820 i16123256 LOCATION:q7srp STATUS:- BARCODE:TJ046595 VOLUME:v. 12 197121 i16123268 LOCATION:q7srp STATUS:- BARCODE:TJ046596 VOLUME:v. 12 1971
  12. 12. Bibs vs items• Bib locations not equal to item locations SHELF NO TA 705 BRI. AUTHOR Brink, A. B. A. (Anthony Berrange Antill) TITLE Engineering geology of Southern Africa. IMPRINT Pretoria: Building Publications, 1979-1985. DESCRIPT 4 v. LOCATION n ITHEM # Record Number DESCRIPTION 1 i1817212x LOCATION:std STATUS:- BARCODE:BD231926 VOLUME:V. 1 8 i18172192 LOCATION:ss STATUS:- BARCODE:BD366355 VOLUME:V. 1 9 i18171990 LOCATION:g5g5 STATUS:- BARCODE:BD224912 VOLUME:V. 3 18 i18171874 LOCATION:ff STATUS:- BARCODE:BD085973 VOLUME:V. 3 30 i18172039 LOCATION:gon STATUS:- BARCODE:BD354558 VOLUME:V. 1 32 i18172118 LOCATION:nn STATUS:- BARCODE:BD283424 VOLUME:V. 4
  13. 13. So…• The more you clean-up…the more you find• Cleaned up – 60 366 Item records – 832 612 Bib records• Primo records (bib) – 001 fields created – Exported 205 621 records• Project seems to be never ending
  14. 14. Solutions?• Updated templates – More rigid with less options• Create samples – Item and – Bib records• Communicate ‘Cat rules’ to all library staff• RDA implications ???• Keep checking records
  15. 15. QUESTIONS?

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