Bc ii chap 17 strategies for successful business and group meetings


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  • Bc ii chap 17 strategies for successful business and group meetings

    1. 1. Chapter : 17 Strategies for Successful Business and Group Meetings MQhttp://www.slideshare.net/Subjectmaterial
    2. 2. Chapter Final ExamS. No. No. Q. No. Chapter Heading Date Introduction July 2, 2012 1 11 1,2 Short Reports July 4, 2012 2 12 3,4 Long (Formal) Reports July 9, 2012 3 13 5 Proposals July 11, 2012 4 14 6 Strategies for Successful Speaking and Successful Listening July 16 & 25, 2012 Strategies for Successful Informative and Persuasive 5 15 7 Speaking July 30, 2012 6 16 8 Strategies for Successful Interpersonal Communication August 1 & 5, 2012 7 17 9,10 Strategies for Successful Business and Group Meetings August 6 & 8, 2012 8 18 11 The Job Application Process - The Written Job Presentation 13 9 19 12 The Job Application Process - Interviews and Follow-Up 15
    3. 3. 1. Group a 1. Jahanzaib Assignment 2. Rashid 3. Jawed• Group 1: Chap 18 ‘The Job 4. Abid shah Application Process - The Written Job 5. Ali shareef Presentation’ 6. Rehan mughal• Group 2: Chap 19 ‘The Job Application 2. Group b Process - Interviews and Follow-Up’ 1. Abdul fateh 2. Mudassir• Action 1: group assignment – communication 3. Usman• Action 2: Date finalization 4. Jawad• Action 3: sharing of presentation 5. Ali murtuza 6. Arif shamim• Action 4: presentation• Print 6• Visuals 2• Presentation 7• Sunday – first 3 partcipants sms
    4. 4. Background information on groups Purposes and kinds of MeetingsSolving Problems in Meetings or GroupsLeadership Responsibilities in meetingsParticipant Responsibilities in Meetings
    5. 5. • Group Meeting: – Purposive discourse between two or more people• Types of Group meeting – Informal Group • Unplanned, free flowing meetings or get togethers for social purposes which may later develop into formal meetings – Formal Group • These are task oriented groups, often search for solution to problems, look for a course of action, make recommendations to a higher authority
    6. 6. forming Storming Norming Performing• Orientation • Members • Progress • Here the phase begin to begins here. group• Group tries stake out Members begins to to get their work to achieve its started positions; solve goals they begin conflicts to have and conflicts recognize and acceptable arguments kinds of conduct
    7. 7. Phases of Problem SolvingOrientation Discussions are free flowing, questions are numerousconflict Members offer their opinions, evidence to support At this stage conflicts occurEmergence Open exchanges continue; search for solution starts, compromises occurSolutions Positive attitude, now is the time to complete the task and agree upon a solution
    8. 8. PURPOSES AND KINDS OF MEETINGS Informational • seek to clarify, to make something clear, to meetings give information Suggested • This meeting occurs to evaluate the suggestedsolution meetings solutions to a problem • Groups try several attempts to find a solutionProblem Solving • The course to reach a solution is unique to Meetings every group
    9. 9. Authorization for a Methods of Solving Committee problems in Meetings The information comes from anauthorized person which asks you to Background analysis form a committee The above should include who, Solution discovery what, when, where and why Solution Analysis Choice of action
    10. 10. Methods of Solving problems in Meetings State the Establish Arrive at a This is theBackground Analysis Choice of action Solution discovery Solution Discovery problem or Criteria solution execution question in an List possible Work on the phase, where affirmative solutions pros and cons we keep in tone through of all the mind timelines Define and limit brainstorming previous and costs the problem solutions listed involved Collect facts on Use rational the history of approach the problem
    11. 11. LEADERSHIP RESPONSIBILITIES IN MEETINGS• Kinds OF leadership• LEADERSHIP RESPONSIBILITIES – Planning steps before the meeting – Procedures during the meeting – Follow up after the meeting
    12. 12. Kinds of leadership1. Authoritarian – Shows contempt of some members – Dominates the discussion – Praises those who agree with him – Speaks often and loudly – Issues orders and commands – Suggests that he has authority
    13. 13. Kinds of leadership2. Leaderless – Shared leadership – Allows high ability people to run the meeting – This is rarely beneficial as someone to guide should be avialable
    14. 14. Kinds of leadership3. Democratic / Participative – Goal is to help the group to make the best possible decision – Others are listened and are given authority to conclude – Facilitate productive discussions – Invite minorities – Clarify vague statements
    15. 15. Review the problem Begin with an Procedures during the meeting Follow up after the meeting Distribute MoMsSteps before the meeting and determine the opening statement precise purpose Share point of Stimulate actions with Decide who should discussion participate responsible Understand the person’s names Arrange for meeting roles of the date, Time and participants Keep track of all place meetings being Interpret data for held for this Create an agenda solution evaluation Distribute the problem announcement for State the major the meeting conclusions and plan of action Check on physical arrangements
    16. 16. PARTICIPANT RESPONSIBILITIES IN MEETINGSPreparation for meetings • Do your homework, Collect information, check data, confirm conclusions • Be over-preparedEffective participants roles in meetings • Organizer • Clarifier • Questioner • Factual contributor • Energizer • Idea creator • Critical tester • Conciliator • Helper of others
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