Time Management

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Time Management for Nurses

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  • Time Management

    1. 1. Time Management for Nurses
    2. 2. Program Objectives <ul><li>Recognize signs of chronic disorganization </li></ul><ul><li>Recognize common “time wasters” </li></ul><ul><li>Determine why and where we procrastinate and how to overcome procrastination </li></ul><ul><li>Learn how to apply practical time management strategies, techniques and concepts </li></ul>
    3. 3. Why Do We Need Time Management? What can Time Management do for you?
    4. 4. Times Flies So Stop Wasting It!
    5. 5. Time Management = Self Management <ul><li>We Don’t Manage Time… </li></ul><ul><li>Ourselves </li></ul><ul><li>Others </li></ul><ul><li>and Work </li></ul><ul><li>What Do We Manage? </li></ul>
    6. 6. Ten Myths about Time <ul><li>Myth: Time can be managed . </li></ul><ul><li>Myth: The longer or harder you work, the more you accomplish . </li></ul><ul><li>Myth: If you want something done right, do it yourself . </li></ul><ul><li>Myth: You aren’t supposed to enjoy work . </li></ul><ul><li>Myth: We should take pride in working hard . </li></ul>
    7. 7. Ten Myths about Time <ul><li>Myth: You should try to do the most in the least amount of time . </li></ul><ul><li>Myth: Technology will help you do it better and faster . </li></ul><ul><li>Myth: Do one thing at a time . </li></ul><ul><li>Myth: Handle paper only once . </li></ul><ul><li>Myth: Get more done and you’ll be happier . </li></ul>
    8. 8. The &quot;Three Ps&quot; of Time Management <ul><li>Planning </li></ul><ul><li>Priorities </li></ul><ul><li>Procrastination </li></ul><ul><li>Developed by Andrew Berner </li></ul>
    9. 9. Planning <ul><li>Failing to Plan is Planning to Fail </li></ul><ul><li>Plan Each Day, Week, Month & Year </li></ul><ul><li>You Can Always Change a Plan, but …. </li></ul><ul><li>Only Once You Have One ! </li></ul>
    10. 10. List Your Tasks <ul><li>List Your Tasks </li></ul><ul><li>Prioritize the Tasks </li></ul><ul><li>Save Easiest Tasks For End of Day </li></ul><ul><li>List (Needed) Resources </li></ul><ul><li>Set Deadlines </li></ul><ul><li>Break Large Tasks Into Smaller Parts </li></ul>
    11. 11. Eliminate Unnecessary Tasks <ul><li>What’s the worst that can happen if you don’t do it? </li></ul><ul><li>Are you the only person who can do it? </li></ul><ul><li>Must it be done now? </li></ul><ul><li>Is there an easier way to do it? </li></ul>
    12. 12. Control Demands <ul><li>Improve Effectiveness / Productivity </li></ul><ul><ul><li>Spend time on results-producing activities </li></ul></ul><ul><li>Manage The Work </li></ul><ul><ul><li>Plan Your Day </li></ul></ul><ul><ul><li>Use Time Constructively </li></ul></ul>
    13. 13. Know When to Say “No” <ul><li>Remember Ann Landers’s words: </li></ul><ul><li>People take advantage of you </li></ul><ul><li>only with your permission. </li></ul>
    14. 14. Time Wasting Culprits <ul><li>Telephone Interruptions </li></ul><ul><li>Inefficient Delegation </li></ul><ul><li>Extended Lunches or Breaks </li></ul><ul><li>Cluttered Work Space </li></ul><ul><li>Poorly Organized Meetings </li></ul><ul><li>Socializing On The Job </li></ul><ul><li>Working Without a Plan </li></ul><ul><li>Procrastinating </li></ul>
    15. 15. Time Wasters <ul><li>Attempting too much </li></ul><ul><li>Not saying no </li></ul><ul><li>Incomplete information </li></ul><ul><li>Interruptions </li></ul><ul><li>Working Without a Plan </li></ul>
    16. 16. Priorities <ul><li>Just because you can do something doesn’t mean you should </li></ul>
    17. 17. Question Things <ul><li>What is the objective? </li></ul><ul><li>How will I know if I’m successful? </li></ul><ul><li>How will I be rewarded? </li></ul><ul><li>Is this task something I want to do? </li></ul><ul><li>Do I have the time to do it? </li></ul><ul><li>What have I got to lose? </li></ul><ul><li>Is there a better way to do it? </li></ul><ul><li>Should it even be done at all? </li></ul><ul><li>Will the world come to an end if? </li></ul>
    18. 18. Prioritization Tips <ul><li>You don’t have to do everything everybody tells you to do </li></ul><ul><li>You don’t have to do everything yourself </li></ul><ul><li>You want to please other people but you must please yourself </li></ul>
    19. 19. Procrastination <ul><li>“ Procrastination is the thief of time” </li></ul><ul><li>Edward Young </li></ul><ul><li>Night Thoughts, 1742 </li></ul>
    20. 20. How to Use Time Effectively <ul><li>Consolidate Similar Tasks </li></ul><ul><li>Tackle Tough Jobs First </li></ul><ul><li>Delegate And Develop Others </li></ul><ul><li>Learn To Use Idle Time </li></ul><ul><li>Get Control Of The Paper Flow </li></ul><ul><li>Stay Calm </li></ul>
    21. 21. How to Use Time Effectively <ul><li>Get Started Immediately On Important Tasks </li></ul><ul><li>Plan Your Day </li></ul><ul><li>Learn To Say “No” </li></ul><ul><li>Learn To Delegate </li></ul><ul><li>Don’t Put Things Off </li></ul><ul><li>Be Flexible </li></ul>
    22. 22. “ TO Do” Lists <ul><li>Break things down into small steps </li></ul><ul><li>Like a child cleaning his/her room </li></ul><ul><li>Do the ugliest thing first </li></ul>
    23. 23. The four-quadrant “TO DO” List       1 2 3 4
    24. 24. Paperwork <ul><li>Clutter is death; it leads to thrashing & trashing </li></ul><ul><li>Keep notes (or desk) clear: Focus on one thing at a time (stay in the “Now” </li></ul><ul><li>File Everything </li></ul><ul><li>Don’t put things off unless you have to </li></ul><ul><li>Touch each piece of email once; your inbox is not your “TO DO” list </li></ul>
    25. 25. Using Resources - Using Advisors <ul><li>They know more than you do </li></ul><ul><li>They care about you </li></ul><ul><li>They have experience! </li></ul>
    26. 26. Making the Best Use of Time <ul><li>You don’t have to please everyone </li></ul><ul><li>Don’t be a perfectionist (Go for 90%) </li></ul><ul><li>Resist the temptation to do small, insignificant tasks too well </li></ul><ul><li>Outsource what you can </li></ul>
    27. 27. Why do we procrastinate? <ul><li>We don’t know where to start </li></ul><ul><li>We want to avoid an unpleasant task </li></ul><ul><li>We’re afraid to fail </li></ul><ul><li>We’re waiting for more information </li></ul><ul><li>We think if you put it off someone else will do it </li></ul><ul><li>We’re “over-committed” </li></ul>
    28. 28. <ul><li>SWAP Tasks </li></ul><ul><li>Know That We Do Not Work Best Under Pressure </li></ul><ul><li>List the things you have been avoiding </li></ul><ul><ul><li>Prioritize them </li></ul></ul><ul><ul><li>Do at least one of them each day until you catch up </li></ul></ul>How to overcome procrastination
    29. 29. Taking Care of Yourself <ul><li>Knowing when not to work is as important as knowing when to work </li></ul><ul><li>Save the easiest tasks for the end of the day </li></ul><ul><li>Schedule Yourself In Your Life </li></ul><ul><li>Go For Balance </li></ul>
    30. 30. Scheduling Yourself <ul><li>You Don’t Find Time For Important Things: </li></ul><ul><ul><li>You Make Time For Them </li></ul></ul><ul><li>Schedule Things & They Will Happen </li></ul><ul><li>Schedule Everything </li></ul><ul><li>Learn When To Say “No” </li></ul>
    31. 31. Using A Calendar (or Report Sheet) <ul><li>Add a meeting (or task) to your calendar (or list) as soon as you know about it </li></ul><ul><li>Write dates for follow-up on your calendar </li></ul><ul><li>Include personal deadlines </li></ul><ul><li>Have one master calendar </li></ul><ul><li>If you use an electronic calendar, back it up regularly </li></ul>
    32. 32. Be Both Efficient and Effective
    33. 33. Any Questions? Thank You!

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