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Time Management

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Time Management for Nurses

Time Management for Nurses

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  • Transcript

    • 1. Time Management for Nurses
    • 2. Program Objectives
      • Recognize signs of chronic disorganization
      • Recognize common “time wasters”
      • Determine why and where we procrastinate and how to overcome procrastination
      • Learn how to apply practical time management strategies, techniques and concepts
    • 3. Why Do We Need Time Management? What can Time Management do for you?
    • 4. Times Flies So Stop Wasting It!
    • 5. Time Management = Self Management
      • We Don’t Manage Time…
      • Ourselves
      • Others
      • and Work
      • What Do We Manage?
    • 6. Ten Myths about Time
      • Myth: Time can be managed .
      • Myth: The longer or harder you work, the more you accomplish .
      • Myth: If you want something done right, do it yourself .
      • Myth: You aren’t supposed to enjoy work .
      • Myth: We should take pride in working hard .
    • 7. Ten Myths about Time
      • Myth: You should try to do the most in the least amount of time .
      • Myth: Technology will help you do it better and faster .
      • Myth: Do one thing at a time .
      • Myth: Handle paper only once .
      • Myth: Get more done and you’ll be happier .
    • 8. The "Three Ps" of Time Management
      • Planning
      • Priorities
      • Procrastination
      • Developed by Andrew Berner
    • 9. Planning
      • Failing to Plan is Planning to Fail
      • Plan Each Day, Week, Month & Year
      • You Can Always Change a Plan, but ….
      • Only Once You Have One !
    • 10. List Your Tasks
      • List Your Tasks
      • Prioritize the Tasks
      • Save Easiest Tasks For End of Day
      • List (Needed) Resources
      • Set Deadlines
      • Break Large Tasks Into Smaller Parts
    • 11. Eliminate Unnecessary Tasks
      • What’s the worst that can happen if you don’t do it?
      • Are you the only person who can do it?
      • Must it be done now?
      • Is there an easier way to do it?
    • 12. Control Demands
      • Improve Effectiveness / Productivity
        • Spend time on results-producing activities
      • Manage The Work
        • Plan Your Day
        • Use Time Constructively
    • 13. Know When to Say “No”
      • Remember Ann Landers’s words:
      • People take advantage of you
      • only with your permission.
    • 14. Time Wasting Culprits
      • Telephone Interruptions
      • Inefficient Delegation
      • Extended Lunches or Breaks
      • Cluttered Work Space
      • Poorly Organized Meetings
      • Socializing On The Job
      • Working Without a Plan
      • Procrastinating
    • 15. Time Wasters
      • Attempting too much
      • Not saying no
      • Incomplete information
      • Interruptions
      • Working Without a Plan
    • 16. Priorities
      • Just because you can do something doesn’t mean you should
    • 17. Question Things
      • What is the objective?
      • How will I know if I’m successful?
      • How will I be rewarded?
      • Is this task something I want to do?
      • Do I have the time to do it?
      • What have I got to lose?
      • Is there a better way to do it?
      • Should it even be done at all?
      • Will the world come to an end if?
    • 18. Prioritization Tips
      • You don’t have to do everything everybody tells you to do
      • You don’t have to do everything yourself
      • You want to please other people but you must please yourself
    • 19. Procrastination
      • “ Procrastination is the thief of time”
      • Edward Young
      • Night Thoughts, 1742
    • 20. How to Use Time Effectively
      • Consolidate Similar Tasks
      • Tackle Tough Jobs First
      • Delegate And Develop Others
      • Learn To Use Idle Time
      • Get Control Of The Paper Flow
      • Stay Calm
    • 21. How to Use Time Effectively
      • Get Started Immediately On Important Tasks
      • Plan Your Day
      • Learn To Say “No”
      • Learn To Delegate
      • Don’t Put Things Off
      • Be Flexible
    • 22. “ TO Do” Lists
      • Break things down into small steps
      • Like a child cleaning his/her room
      • Do the ugliest thing first
    • 23. The four-quadrant “TO DO” List       1 2 3 4
    • 24. Paperwork
      • Clutter is death; it leads to thrashing & trashing
      • Keep notes (or desk) clear: Focus on one thing at a time (stay in the “Now”
      • File Everything
      • Don’t put things off unless you have to
      • Touch each piece of email once; your inbox is not your “TO DO” list
    • 25. Using Resources - Using Advisors
      • They know more than you do
      • They care about you
      • They have experience!
    • 26. Making the Best Use of Time
      • You don’t have to please everyone
      • Don’t be a perfectionist (Go for 90%)
      • Resist the temptation to do small, insignificant tasks too well
      • Outsource what you can
    • 27. Why do we procrastinate?
      • We don’t know where to start
      • We want to avoid an unpleasant task
      • We’re afraid to fail
      • We’re waiting for more information
      • We think if you put it off someone else will do it
      • We’re “over-committed”
    • 28.
      • SWAP Tasks
      • Know That We Do Not Work Best Under Pressure
      • List the things you have been avoiding
        • Prioritize them
        • Do at least one of them each day until you catch up
      How to overcome procrastination
    • 29. Taking Care of Yourself
      • Knowing when not to work is as important as knowing when to work
      • Save the easiest tasks for the end of the day
      • Schedule Yourself In Your Life
      • Go For Balance
    • 30. Scheduling Yourself
      • You Don’t Find Time For Important Things:
        • You Make Time For Them
      • Schedule Things & They Will Happen
      • Schedule Everything
      • Learn When To Say “No”
    • 31. Using A Calendar (or Report Sheet)
      • Add a meeting (or task) to your calendar (or list) as soon as you know about it
      • Write dates for follow-up on your calendar
      • Include personal deadlines
      • Have one master calendar
      • If you use an electronic calendar, back it up regularly
    • 32. Be Both Efficient and Effective
    • 33. Any Questions? Thank You!