Compliance and document shredding


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Compliance and document shredding

  1. 1. Document Destruction &Paper Shredding Best Practice Document Destruction 1
  2. 2. Industries Industries that are affected by compliance laws;The Healthcare community• The Healthcare community is required by the law (HIPPA) to preserve patient confidentiality, making hospitals, HMO’s and private practices prime candidates for our services.The Financial Industry• The Financial Community is required by (FACTA) to protect customer information.The Legal Industry• The legal Industry is another industry that is bound (FACTA) to protect customer information.State & Local Government• Government agencies are also bound by many of the privacy & protection laws that are in place. Strongbox Document Destruction 2
  3. 3. Outlined below are some of the current laws that are in place that business must adhere to regarding the destruction of their sensitive documents; • HIPAA (Health Insurance Portability and Accountability Act) • FACTA (Fair and Accurate Transactions Act) • Wisconsin Shredding Law (February 2000)Strongbox Document Destruction 3
  4. 4. Who is affected by HIPAAMainly all health care an non health care organizations areaffected by HIPAA. This includes;• All health care providers• Insurance Companies• Health Plans• Billing Agencies• Service Organizations• Universities Source: US Dept. of Health & Human Services Strongbox Document Destruction 4
  5. 5. Current Regulations The Financial Industry  The Financial Community is required by (FACTA) to protect customer information The Legal Industry The legal Industry is another industry that is bound (FACTA) to protect customer information. The Healthcare community  The Healthcare community is required by the law (HIPPA) to preserve patient confidentiality, making hospitals, HMO’s and private practices prime candidates for our services.Strongbox Document Destruction 5
  6. 6. Non Compliance PenaltiesHIPAA Calls for severe civil and criminal penalties fornoncompliance, including:• Fines up to $25,000 for multiple violations of the same standard in a calendar year.• Fines up to $250K and or imprisonment up to 10 years for knowing misuse of individually identifiable health information Strongbox Document Destruction Source: US Dept. of Health & Human Services 6
  7. 7. Environmental SustainabilityAs more companies launch green initiatives, properly handling documents in aresponsible manner is becoming more critical. When you have your documentsprofessionally shredded the benefits filter into society;• Landfills are less populated because of the reduced amount of garbage being added.• Re-using your old paper for new products also helps to save trees that would have been cut down to produce more paper products.• Statistics say that every ton of recycled paper causes 74% less air pollution than the same amount of paper made from virgin wood pulp.• Recycled paper also used 50% less water and 64% less energy. (EPA, 2008) Strongbox Document Destruction 7
  8. 8. What to look forDumpster Diving Obtainable information which is thrown away includes: • Medical bills, • Insurance policies • Medical bills • Telephones bills • Mortgage payments • Medicare billsMany of those invoices identify the person by name, birth date and identificationnumber. In some instances, the identification number is identical to the individual’ssocial security number. Strongbox Document Destruction 8
  9. 9. Corporate Espionage More daring thieves steal mail from • Corporate mail rooms • Mailboxes • Infiltrate medical offices • Insurance companiesThieves can also work for office and home cleaningcompanies, hospitals, retirement homes and othercorporations including state, city and local governmentalagencies where confidential information is readily available Strongbox Document Destruction 9
  10. 10. Identity Theft Identity theft is a serious crime. It can disrupt your finances, credit history, and reputation, and take time, money, and patience to resolve. Identity theft happens when someone steals your personal information and uses it without your permission. Identity Thieves might: Go through trash cans and dumpsters, stealing bills and documents that have sensitive information.Work for businesses, medical offices, or government agencies, and steal personal information onthe job.Misuse the name of a legitimate business, and call or send emails that trick you into revealingpersonal information. Source: US Federal Trade Commission Strongbox Document Destruction 10
  11. 11. Protect yourself Read your credit reports. You have a right to a free credit report every 12 months from each of the three nationwide credit reporting companies. Read your bank, credit card, and account statements, and the explanation of medical benefits from your health plan Dont respond to email, text, and phone messages that ask for personal information. Legitimate companies dont ask for information this way. Delete the messages If you shop or bank online, use websites that protect your financial information with encryption. An encrypted site has "https" at the beginning of the web address; "s" is for secure Shred all documents that show personal, financial, and medical information before you throw them awayStrongbox Document Destruction Source: US Federal Trade Commission 11
  12. 12. Questions? TalbertPresidentltalbert@strongboxinc.com888-992-7876 12