PDT Training - Time management, initiave and travel
10 Time-Management Techniques at WorkDaily Planning3) Spend 15 Minutes Each Day Planning Your Day – Find a place that is relatively free of distractions – Review your long-range goals – Make sure the number of tasks and the amount of time required by each is well within the time available in your day – Set specific daily goals for tasks – Anticipate obstacles – Prioritize your tasks Laser Thinking – Focus all of your energy and power on these two questions: 2)What are the highest priorities in my life? 3)Of these priorities, which do I value most?
10 Time-Management Techniques at WorkDaily Planning9) Prioritized Daily Tasks Lists (Not To- Do Lists) Step 1: Make a list of everything you would like to accomplish today, including tasks that are not urgent. Step 2: Give a value to each item on the list (ABC System) A – Vital tasks – MUST be done B – Important tasks – Should be done C – Relatively trivial tasks – Could be done Step 3: Give a numerical value to each item on the list Example: A1 – A4, B1 – B4, C1 – C4 Step 4: Enter into your calendar or planner
10 Time-Management Techniques at WorkAccountability8) Share Your Goals with Others – Make public what you are trying to achieve • Goal-Setting Meetings • Big Brothers • Facebook • Family & Friends – When others know what your goals are, they can hold you accountable to achieving them – Find mentors who have the knowledge in those things you are trying to achieve
10 Time-Management Techniques at WorkYour Workspace7) Keep Your Workspace Clean – A clean and tidy space creates an atmosphere without distractions and stress and supports people being focused. – People will take you more seriously when your space is in order. Messy offices scream “disorganized individual” – One inbox – All papers on your desk should go into one inbox to be addressed. Inbox lines up with your prioritized daily tasks. Remainder of desk should be tidy.
10 Time-Management Techniques at WorkYour Approach6) Stop Multitasking – Turn your prioritized daily tasks list into a schedule. Blocks of time help. – 5 Goals to achieve each work week = 1 Per Day. Put your head down and get one big thing done each day. – Avoid over-commitment. Be realistic about what you can do in the time you have. Don’t be afraid to say no. “Decades of research (not to mention common sense) indicate that the quality of one’s output and depth of thought deteriorate as one attends to ever more tasks.” – Time Magazine
10 Time-Management Techniques at WorkYour Approach5) Stop Procrastinating – Do difficult things quickly; waiting doesn’t make them easier. – Don’t always ask for a deadline. Deadlines can become excuses to procrastinate – My Day, Friday - On Fridays, do everything you’ve been putting off lately and go into the weekend with weight off your shoulders “Why Do Something Tomorrow When You Can Do It Today”
10 Time-Management Techniques at WorkYour Approach4) Be A Problem Solver – Don’t always rely on others for the answer or for help when a little extra work or research will help you find the solution and become more educated – By being a problem solver you are essentially helping to manage others’ events because they don’t have to solve your problems – Google search, sit back and think about the problem, take the time to learn how to do it once so you know how to do it in the future“If I had one hour to save the world I would spend fifty-five minutes definingthe problem and only five minutes finding the solution” - Einstein
10 Time-Management Techniques at WorkEmail3) Organize Your Inbox for Christ’s Sake – Keep your inbox below 10 emails that entail you to take action – Create sub-folders for main categories – Clean out your sub-folders once a month – Flag your critical emails that require immediate response
10 Time-Management Techniques at WorkEmail2) Don’t Have Your Email Open All of the Time – Consistent emails coming through derail your progress on vital tasks – When you are going through email, read each email thoroughly (don’t scan) and respond with accuracy – Build email time into your calendar
10 Time-Management Techniques at WorkYour Sanity1) Take Time For Yourself – Find “me-time” activities that align with your governing values – It’s ok to do things that aren’t “productive” if they are done in moderation – “Me time” re-charges your batteries to help you become more productive in the future
5 Ways To Take Initiative On The Job2) The Mindset – A valuable employee accomplishes his/her job responsibilities, but is always searching for ways to do it better or enhance the things that he/she works on. – Initiative generally begins with frustration. When you get frustrated at work, make a list of those things and then brainstorm the things you can do to remove that frustration. – Challenge the process but only challenge it if you plan to provide a solution
5 Ways To Take Initiative On The Job2) Study Phi Delt 2020 – 2020 lays out where Phi Delta Theta is going – The document can be a guide for where to direct your initiative – Figure out who is working on the different pieces and state your desire to help to those people
5 Ways To Take Initiative On The Job3) At Chapter Houses – Don’t rely on the students to direct your schedule – Identify the chapter’s issues and work with officers to improve those issues. Build>Talk – Get your hands dirty and do something unexpected
5 Ways To Take Initiative On The Job4) For Your Career – You have amazing opportunities in front of you for at least the next two years, don’t waste time. – Identify your passions and learn about things you can work on within the organization to gain experience. – Pick brains and be proactive to build relationships.
5 Ways To Take Initiative On The Job5) Always Be Working On A Side Project – Google’s 80/20 work time philosophy – Pick a side project that focuses on something that you are passionate about – Get feedback along the way from colleagues, peers and the people you work with on the road
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Top Ways To Accumulate Points1. Try to use your credit card to purchase everything. • But try to stay under 50% of your limit amount • If you don’t plan on paying your credit card balance each month, don’t listen to anything I say.2. Utilize your credit card shopping portals to make purchases • Login to your credit cards site and look for ways to earn points • Portals will link you to their partner merchants • You’ll receive extra points per dollar for linking through the portal3. Other opportunities • Top Guest • Follow programs on Facebook for giveaways • Follow blogs – They aggregate opportunities • U.S. Airways Grand Slam game