10 Tips for Better Meetings

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Here are 10 Tips you can use to distinguish yourself as a leader by holding better meetings.

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  • 10 Tips for Better Meetings

    1. 1. Better Meetings 10 Quick Tips by
    2. 2. Meetings #1 Avoid Meetings • Ask: “How Else Can I Solve This?” - Phone Call? - Conversation? • Ask: “What Happens Without This?” - If “Nothing” Cancel the Meeting © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    3. 3. Meetings Key Point A Meeting Is the Most Expensive Way to Find Solutions and Reach Agreements. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    4. 4. Meetings #2 Prepare an • Lack of a Plan Scares People - They Retaliate by Misbehaving - Or They Hide by Saying Nothing • Lack of a Plan = Bad Leadership © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    5. 5. Meetings Key Point If You’re Too Busy to Prepare an Agenda, You’re Too Busy to Hold a Meeting. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    6. 6. Meetings #3 Budget Time • Include a Time Budget in Your Agenda • Spend Time in Proportion to the Value of the Results © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    7. 7. Meetings Key Point A Meeting Is a Business Project that Must Earn a Profit. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    8. 8. Meetings #4 Be Selective • Invite Only Those Who Can Make Meaningful Contributions • Leave out Spectators © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    9. 9. Meetings Key Point A Large Meeting Costs More and Requires More Skill to Obtain Useful Results. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    10. 10. Meetings #5 Inform Others • Send the Agenda Early - Allow People to Prepare • Call Key Participants - Confirm Expectations - Check on Preparation © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    11. 11. Meetings Key Point Leaders Make It Easy for People to Succeed. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    12. 12. Meetings #6 Focus on the Issue • Avoid Jokes, Stories, and Unrelated Issues • Use Questions to Direct Attention © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    13. 13. Meetings Key Point People Use Jokes and Stories to Dominate in Your Meeting. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    14. 14. Meetings #7 Provide Safety • Insist on Respect • Allow Everyone to Contribute • Avoid Ridicule, Criticism, and Other Attacks © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    15. 15. Meetings Key Point A Safe Environment Encourages People to Contribute Better Ideas. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    16. 16. Meetings #8 Record Everything • This Record Becomes: - The Result of the Meeting - A Rough Draft of the Minutes • This Also Helps: - Maintain Focus - Avoid Duplicate Ideas © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    17. 17. Meetings Key Point Documenting People’s Ideas Shows Respect for Their Thinking. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    18. 18. Meetings #9 Be Fair • Involve Everyone • Prevent a Few From Dominating • Reach Agreements Through Consensus © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    19. 19. Meetings Key Point People Will Support Results Obtained Through a Fair Process. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    20. 20. Meetings #10 Protect Yourself • Attend Only Meetings That Matter • Ask for The Agenda and Your Role Before Agreeing to Attend • Use the Agenda to Prepare High Value Contributions © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    21. 21. Meetings Key Point Your Conduct in Meetings Shows Your Effectiveness as a Leader. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    22. 22. Meetings Want to Know More? • www.stevekaye.com • www.stevekaye.typepad.com I Can Help. Call Me. Steve Kaye 714-528-1300 © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
    23. 23. Meetings Steve Kaye • Author, Speaker, Facilitator - Since 1992 • More Info at: - www.stevekaye.com - 714-528-1300 • Want Results That Last? Call Me. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
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