aturminda
technologies
microsoft word
Word Basics
aturminda
technologies
microsoft word
what you'll learn
● The basics of Microsoft Word application
– Launching and closing...
aturminda
technologies
microsoft word
exercise > launch application
● Navigate to Start -> All Programs -> Microsoft
Offic...
aturminda
technologies
microsoft word
introducing microsoft word
New, empty
document
Title
bar
Window
controls
Toolbar
Men...
aturminda
technologies
microsoft word
exercise > menu and exit
● Click on any of the
menu
● Look at the list of
things to ...
aturminda
technologies
microsoft word
happens everytime
● Whenever you launch Word,
– it gives you a new Word document
– t...
aturminda
technologies
microsoft word
exercise > basic keyboard skills
● Use the keyboard
– Type your full name
– Type you...
aturminda
technologies
microsoft word
exercise > save your file
● Do this
– Find the File menu
– Click on it
– Save the fi...
aturminda
technologies
microsoft word
save dialog
● Word will ask
you where to
save the file
● Best place
– My Documents
●...
aturminda
technologies
microsoft word
exercise > open a saved file
● Do this
– Close Word
– Launch Word again
– Go to File...
aturminda
technologies
microsoft word
exercise > new file
● You already have a
file / document
opened
● What if you want t...
aturminda
technologies
microsoft word
sidestep for a bit
● What have we learned?
– Launch the Word application
– Close it
...
aturminda
technologies
microsoft word
toolbars... chocolate bars...
● Toolbars are 'shortcuts' for menus
● Remember how to...
aturminda
technologies
microsoft word
more toolbars...
● Word has two default toolbars
– Standard
– Formatting
● Remember,...
aturminda
technologies
microsoft word
exercise > small paragraph
● Do this
– Write a paragraph about your own
self
● Name
...
aturminda
technologies
microsoft word
exercise > select to format
● To format
– to change the appearance and style
of a pa...
aturminda
technologies
microsoft word
exercise > formatting frenzy
● Explore the Formatting Toolbar, and do these
exercise...
aturminda
technologies
microsoft word
sample job
aturminda
technologies
microsoft word
exercise > paragraph formatting
● Select the whole paragraph
● Play around with thes...
aturminda
technologies
microsoft word
exercise > paragraph indentation
● Observe the ruler and indents
First-line indent
L...
aturminda
technologies
microsoft word
sidestep for a bit
● What have we learned?
– Toolbars
● Standard
● Formatting
– Form...
aturminda
technologies
microsoft word
cut, copy, paste trick
● How to quickly move your last sentence to be the
first sent...
aturminda
technologies
microsoft word
exercise > cut and paste
● Here's the replay
– select – cut (Edit -> Cut)
aturminda
technologies
microsoft word
exercise > cut and paste (cont)
– go to the start of the
paragraph (click there)... ...
aturminda
technologies
microsoft word
exercise > cut vs copy
● You can actually perform copy instead of cut
– What's the d...
aturminda
technologies
microsoft word
exercise > undo and redo
● There is a feature in Word
that no one can live without
–...
aturminda
technologies
microsoft word
end of module
● What have we learned?
– Cut
– Copy
– Paste
– Keyboard shortcuts
– Un...
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Wep 02-word-basics-1202968718416529-4

  1. 1. aturminda technologies microsoft word Word Basics
  2. 2. aturminda technologies microsoft word what you'll learn ● The basics of Microsoft Word application – Launching and closing the application – Identifying the application interface – Typing in your first document – Saving your document – Reopening your saved documents / files – Using toolbars ● Basic formatting ● Changing font face, size, style and color ● Playing around with paragraph justification, indentation, spacing ● Manipulating text through select, cut, copy and paste
  3. 3. aturminda technologies microsoft word exercise > launch application ● Navigate to Start -> All Programs -> Microsoft Office -> Microsoft Office Word 2003
  4. 4. aturminda technologies microsoft word introducing microsoft word New, empty document Title bar Window controls Toolbar Menu Cursor
  5. 5. aturminda technologies microsoft word exercise > menu and exit ● Click on any of the menu ● Look at the list of things to do – Try Exit ● That's how you close the Word application ● You can also use the Window controls
  6. 6. aturminda technologies microsoft word happens everytime ● Whenever you launch Word, – it gives you a new Word document – the document is empty – by default, the name is 'Document1' – the name is displayed on the Title Bar ● You can either – continute editing Document1 – open another saved Word Document
  7. 7. aturminda technologies microsoft word exercise > basic keyboard skills ● Use the keyboard – Type your full name – Type your full address ● Hints – to get on a new line, press Enter – to move the cursor around, use the arrow keys – to delete something, press the Backspace key
  8. 8. aturminda technologies microsoft word exercise > save your file ● Do this – Find the File menu – Click on it – Save the file
  9. 9. aturminda technologies microsoft word save dialog ● Word will ask you where to save the file ● Best place – My Documents ● Choose the name of the file ● Click Save
  10. 10. aturminda technologies microsoft word exercise > open a saved file ● Do this – Close Word – Launch Word again – Go to File -> Open – Select the file we just saved – Note the Title Bar ● it should display the name of the recently opened file
  11. 11. aturminda technologies microsoft word exercise > new file ● You already have a file / document opened ● What if you want to work on a new file, and edit two files at once? – Go to File -> New – Select Blank document
  12. 12. aturminda technologies microsoft word sidestep for a bit ● What have we learned? – Launch the Word application – Close it – Save a document – Open a saved document – Create a new document ● Any questions?
  13. 13. aturminda technologies microsoft word toolbars... chocolate bars... ● Toolbars are 'shortcuts' for menus ● Remember how to – open a file? – save a file? – create a new file? ● We can use the toolbar! Try them! New file Open file Save file Print file Preview file before printing This is a Standard Toolbar
  14. 14. aturminda technologies microsoft word more toolbars... ● Word has two default toolbars – Standard – Formatting ● Remember, whatever shortcuts you see on the Formatting Toolbar can actually be reached using the Format Menu
  15. 15. aturminda technologies microsoft word exercise > small paragraph ● Do this – Write a paragraph about your own self ● Name ● Address ● What do you do? Working as? Studying in what year? ● Your 3 favorite colors ● Your favorite food and drink ● Hobbies ● Anything! – Save the file with the name 'Myself' ● Next, we're going to use the Formatting Toolbar!
  16. 16. aturminda technologies microsoft word exercise > select to format ● To format – to change the appearance and style of a particular element in a Word document / file ● Element? – A whole paragraph – A single word – A sentence ● How? – Select that element first! ● Click and hold, drag and release
  17. 17. aturminda technologies microsoft word exercise > formatting frenzy ● Explore the Formatting Toolbar, and do these exercises – Change font face ● Change the font face of your name – Change font size ● Make the whole paragraph bigger ● Enlarge your name so that it's bigger than the rest – Change font style (bold, italic, underline) ● Assign any or all the styles to your address – Change font color ● 'color' your favorite colors! – Feel free to format more!
  18. 18. aturminda technologies microsoft word sample job
  19. 19. aturminda technologies microsoft word exercise > paragraph formatting ● Select the whole paragraph ● Play around with these options in the Formatting Toolbar Align Left Align Right Center Justify Line Spacing
  20. 20. aturminda technologies microsoft word exercise > paragraph indentation ● Observe the ruler and indents First-line indent Left indent Right indent Hanging indent
  21. 21. aturminda technologies microsoft word sidestep for a bit ● What have we learned? – Toolbars ● Standard ● Formatting – Formatting ● change font face, size, style and color ● change paragraph justification and line spacing ● change paragraph indentation ● Any questions?
  22. 22. aturminda technologies microsoft word cut, copy, paste trick ● How to quickly move your last sentence to be the first sentence? – Solution 1 ● type the whole sentence back as the first sentence ● delete the last sentence at the end, OR – Solution 2 ● select the last sentence ● cut it ● go to the beginning of the paragraph ● paste it!
  23. 23. aturminda technologies microsoft word exercise > cut and paste ● Here's the replay – select – cut (Edit -> Cut)
  24. 24. aturminda technologies microsoft word exercise > cut and paste (cont) – go to the start of the paragraph (click there)... and paste! (Edit->Paste) – done!
  25. 25. aturminda technologies microsoft word exercise > cut vs copy ● You can actually perform copy instead of cut – What's the difference? ● Cut takes away the selected portion ● Copy makes a copy of the selected portion ● How the pros do it – Using the keyboard! ● Ctrl + C for Copy ● Ctrl + X for Cut ● Ctrl + V for Paste – Repeat previous exercise using keyboard only ● Another great hint – You can paste same thing multiple times!!!
  26. 26. aturminda technologies microsoft word exercise > undo and redo ● There is a feature in Word that no one can live without – ability to undo or redo changes! ● Try deleting any part of your paragraph – Now type Ctrl + Z (Edit->Undo) – What do you see? – Now type Ctrl + Y (Edit->Redo) – What do you see? ● Undo and Redo is located under the Edit menu
  27. 27. aturminda technologies microsoft word end of module ● What have we learned? – Cut – Copy – Paste – Keyboard shortcuts – Undo – Redo ● Any questions?
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