Wep 02-word-basics-1202968718416529-4
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  • 1. aturminda technologies microsoft word Word Basics
  • 2. aturminda technologies microsoft word what you'll learn ● The basics of Microsoft Word application – Launching and closing the application – Identifying the application interface – Typing in your first document – Saving your document – Reopening your saved documents / files – Using toolbars ● Basic formatting ● Changing font face, size, style and color ● Playing around with paragraph justification, indentation, spacing ● Manipulating text through select, cut, copy and paste
  • 3. aturminda technologies microsoft word exercise > launch application ● Navigate to Start -> All Programs -> Microsoft Office -> Microsoft Office Word 2003
  • 4. aturminda technologies microsoft word introducing microsoft word New, empty document Title bar Window controls Toolbar Menu Cursor
  • 5. aturminda technologies microsoft word exercise > menu and exit ● Click on any of the menu ● Look at the list of things to do – Try Exit ● That's how you close the Word application ● You can also use the Window controls
  • 6. aturminda technologies microsoft word happens everytime ● Whenever you launch Word, – it gives you a new Word document – the document is empty – by default, the name is 'Document1' – the name is displayed on the Title Bar ● You can either – continute editing Document1 – open another saved Word Document
  • 7. aturminda technologies microsoft word exercise > basic keyboard skills ● Use the keyboard – Type your full name – Type your full address ● Hints – to get on a new line, press Enter – to move the cursor around, use the arrow keys – to delete something, press the Backspace key
  • 8. aturminda technologies microsoft word exercise > save your file ● Do this – Find the File menu – Click on it – Save the file
  • 9. aturminda technologies microsoft word save dialog ● Word will ask you where to save the file ● Best place – My Documents ● Choose the name of the file ● Click Save
  • 10. aturminda technologies microsoft word exercise > open a saved file ● Do this – Close Word – Launch Word again – Go to File -> Open – Select the file we just saved – Note the Title Bar ● it should display the name of the recently opened file
  • 11. aturminda technologies microsoft word exercise > new file ● You already have a file / document opened ● What if you want to work on a new file, and edit two files at once? – Go to File -> New – Select Blank document
  • 12. aturminda technologies microsoft word sidestep for a bit ● What have we learned? – Launch the Word application – Close it – Save a document – Open a saved document – Create a new document ● Any questions?
  • 13. aturminda technologies microsoft word toolbars... chocolate bars... ● Toolbars are 'shortcuts' for menus ● Remember how to – open a file? – save a file? – create a new file? ● We can use the toolbar! Try them! New file Open file Save file Print file Preview file before printing This is a Standard Toolbar
  • 14. aturminda technologies microsoft word more toolbars... ● Word has two default toolbars – Standard – Formatting ● Remember, whatever shortcuts you see on the Formatting Toolbar can actually be reached using the Format Menu
  • 15. aturminda technologies microsoft word exercise > small paragraph ● Do this – Write a paragraph about your own self ● Name ● Address ● What do you do? Working as? Studying in what year? ● Your 3 favorite colors ● Your favorite food and drink ● Hobbies ● Anything! – Save the file with the name 'Myself' ● Next, we're going to use the Formatting Toolbar!
  • 16. aturminda technologies microsoft word exercise > select to format ● To format – to change the appearance and style of a particular element in a Word document / file ● Element? – A whole paragraph – A single word – A sentence ● How? – Select that element first! ● Click and hold, drag and release
  • 17. aturminda technologies microsoft word exercise > formatting frenzy ● Explore the Formatting Toolbar, and do these exercises – Change font face ● Change the font face of your name – Change font size ● Make the whole paragraph bigger ● Enlarge your name so that it's bigger than the rest – Change font style (bold, italic, underline) ● Assign any or all the styles to your address – Change font color ● 'color' your favorite colors! – Feel free to format more!
  • 18. aturminda technologies microsoft word sample job
  • 19. aturminda technologies microsoft word exercise > paragraph formatting ● Select the whole paragraph ● Play around with these options in the Formatting Toolbar Align Left Align Right Center Justify Line Spacing
  • 20. aturminda technologies microsoft word exercise > paragraph indentation ● Observe the ruler and indents First-line indent Left indent Right indent Hanging indent
  • 21. aturminda technologies microsoft word sidestep for a bit ● What have we learned? – Toolbars ● Standard ● Formatting – Formatting ● change font face, size, style and color ● change paragraph justification and line spacing ● change paragraph indentation ● Any questions?
  • 22. aturminda technologies microsoft word cut, copy, paste trick ● How to quickly move your last sentence to be the first sentence? – Solution 1 ● type the whole sentence back as the first sentence ● delete the last sentence at the end, OR – Solution 2 ● select the last sentence ● cut it ● go to the beginning of the paragraph ● paste it!
  • 23. aturminda technologies microsoft word exercise > cut and paste ● Here's the replay – select – cut (Edit -> Cut)
  • 24. aturminda technologies microsoft word exercise > cut and paste (cont) – go to the start of the paragraph (click there)... and paste! (Edit->Paste) – done!
  • 25. aturminda technologies microsoft word exercise > cut vs copy ● You can actually perform copy instead of cut – What's the difference? ● Cut takes away the selected portion ● Copy makes a copy of the selected portion ● How the pros do it – Using the keyboard! ● Ctrl + C for Copy ● Ctrl + X for Cut ● Ctrl + V for Paste – Repeat previous exercise using keyboard only ● Another great hint – You can paste same thing multiple times!!!
  • 26. aturminda technologies microsoft word exercise > undo and redo ● There is a feature in Word that no one can live without – ability to undo or redo changes! ● Try deleting any part of your paragraph – Now type Ctrl + Z (Edit->Undo) – What do you see? – Now type Ctrl + Y (Edit->Redo) – What do you see? ● Undo and Redo is located under the Edit menu
  • 27. aturminda technologies microsoft word end of module ● What have we learned? – Cut – Copy – Paste – Keyboard shortcuts – Undo – Redo ● Any questions?