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Moreq2 Romanian Framework

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Presentation at the DLM Conference Toulouse 2008

Presentation at the DLM Conference Toulouse 2008

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  • 1. MoReq2 and the Romanian Framework Arhivaria Ltd
    • Lucia Stefan
      • Arhivaria Ltd, UK
    • Bogdan-Florin Popovici, Ph.D.
      • National Archives of Romania
  • 2. MoReq2 and the Romanian Framework
    • CONTENT
    • 1. Historical recall
    • 2. Strong points
    • 3. Half step forward
    • 4. Adoption of Moreq2
    • 5. Conclusions
  • 3. 1. Geographical recall © David Liuzzo from h ttp://en.wikipedia.org/wiki/Image:EU_location_ROM.png
  • 4. 1. Historical recall Moldavia Wallachia Transylvania 1859 1918
  • 5. 1. Historical recall—RM Russian influence 1831/1832 -State Archives - Registration system Moldavia Wallachia
  • 6.  
  • 7. 1. Historical recall—RM Austrian influence 1695; 1772 registration system local archives Transylvania
  • 8. 1. Historical recall—RM “ Great Romania” 1920-1950 Allegedly French and German administrative influences Registration system
  • 9. 1. Historical recall—RM
  • 10. 1. Historical recall—RM
  • 11. 1. Historical recall—RM
  • 12. The picture is not that bleak, however…
  • 13. 2. Strong points—RM
    • working with standardized procedures in records management and/or archives management is the accepted way of working.
    •  
    • NAR has 42 county divisions, with all archivists working and supervising RM practices according to the same regulations and in the same manner.
    •  
    • the organizations that create records have a unified style of managing records, by using the same forms and same procedures all over the country
  • 14. 2. Strong points—RM
    • Some of these good practices support the management of digital records
      • Registration of records—standard approach for each organisation.
      • Standardised classification and audit practices
      • The presence and influence of the National Archives to the creators of documents/records
  • 15. 2. Strong points—ICT
    • ROMANIA –early start in ICT,
    • fractured by the political management mistakes.
    • the beginning of Romanian informatics in the ‘1950s
    • in ‘1970s—manuals of Informatics for students.
    • the last decade of communist rule—the development of IT stopped
    • after the fall of Communism, Romania turned into a major IT outsourcing country
  • 16. 3. Half step forward
    • Electronic Signature Act (455/2001)
    •  
    • in August, 2008 only 5 000 firms and 50 000 individual users have had a digital signature
  • 17. 3. Half step forward
    • e-Government policy implemented
  • 18. 3. Half step forward
  • 19. 3. Half step forward
  • 20. 3. Half step forward
  • 21.
    • The development of e-government was mainly influenced by:
        • The IT lobby
        • The public administration
    • The professionals of RM and AM were completely ignored by both.
    3. Half step forward
  • 22.
    • LAE
          • authenticity = digital signatures
          • invented RM terminology (‘digital card’ = metadata set)
    • Mistranslation of ISO 15489
          • records = recordings
          • document management = records management
          • records center = archival institution
          • capture = collect
    3. Half step forward
  • 23.
    • Until recently, the National Archives were not particularly interested in the e-records issue.
          • No digital record has been transferred so far to the National Archives.
          •  
          • Only a limited number of cases when records have been created in only in a digital environment, and even less selected for permanent preservation.
    3. Half step forward
  • 24.
    • No interest in academic level
          • Archives staff lacks adequate training
          • The Faculty of Archival Science offered its first course in “Archives and digital heritage“ in 2004, taught by an archivist; he was replaced after one year with an IT specialist
          • The profession of records manager doesn’t officially exist
          • There are no higher education courses on electronic records or training in the management of digital archives.
    3. Half step forward
  • 25.
    • … would be MoReq2 adopted?
    Under these circumstances… Is there a need to make room for the provisions of MoReq2?
  • 26.
    • Modernisation of the country
    • Implementation of EU legislation
    • A more deep implementation of e-government, requiring the management and archival of electronic records
    4. Adoption of MoReq2 Drivers for change
  • 27. a. Implementing changes b. MoReq2 & Romania 5. Adoption of MoReq2 Managing change
  • 28. a. Implementing change
    • New Strategic Role for the National Archives of Romania as:
        • Leader of the electronic records management domain
        • Provider of legislation, standards, guidance and support for ERM
        • Partner of the IT industry in developing new services and technologies for digital archival
  • 29. a. Implementing change
    • Apply for e-records the same lifecycle model as for managing paper records
    • Recognition of electronic records management as a distinct domain of archival science, which uses IT but is not managed by IT
  • 30. a. Implementing change
    • Development of a terminology for ERM in Romanian language. This has implications on the translation of MoReq2
    • Development of records management as an academic discipline
    • Implementation of a training regime in electronic records management
  • 31. b. Moreq2 & Romania
    • Unlikely to be adopted as guidance in the near future, but:
        • Translation of MoReq2 will raise awareness of the electronic records management discipline and the ERM systems
        • Will support the development of the discipline of electronic records management in Romania
  • 32. b. Moreq2 & Romania
    • The IT industry will have to work with MoReq2 to remain competitive
    • Will be used as a learning and training tool in higher education and Academia
    • Public bodies will have a guidance for developing ERM systems
  • 33. Adoption of Moreq2 can be done?
  • 34. Once upon a time, Romania went from here…
  • 35.
    • … to here, in less than 40 years:
  • 36. The answer is YES
  • 37. Lucia Stefan: [email_address] Bogdan-Florin Popovici [email_address] Authors’ email details: Thank you for your attention!

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