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The top 20 tech tools selected for successful meetings

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These are the slides of the session about tech tools selected for successful meetings presented the 21st of Novembre 2013 at #EIBTM13 in Barcelona. …

These are the slides of the session about tech tools selected for successful meetings presented the 21st of Novembre 2013 at #EIBTM13 in Barcelona.
Web tools & mobile apps for tablets and smartphones can be incredibly valuable for meeting professionals in all the different phases of organising conferences and events.
Some tips and tricks on how to use this kind of technology have been addressed during the session together with a selection of the most useful web tools and mobile applications to help you design more effective meetings.

Published in: Technology, Business

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  • 1. The  Top  Twenty  Tech  Tools  -­‐  selected   for  successful  mee4ngs   Stefania Conti-Vecchi
  • 2. Stefania Conti-Vecchi – EIBTM 2013 Focus   Tech  tools        methodology  and  logis4c     h9p://www.slideshare.net/StefaniaCon4Vecchi  
  • 3. Stefania Conti-Vecchi – EIBTM 2013 What  kind  kind  of  technologies?  
  • 4. Stefania Conti-Vecchi – EIBTM 2013 Mobile  apps  and  web  tools  integra4on   Mobile  apps  and  web  tools  for  events  allow  a2endees  to  find  content,   find  sessions,  share  experiences,  collaborate  and  discover  each  other.      
  • 5. Stefania Conti-Vecchi – EIBTM 2013 Benefits  of  using  mobile  devices     The  audience     Massive   use   of   mobile   devices   during   conferences   and   events.   I know how to use my device
  • 6. Stefania Conti-Vecchi – EIBTM 2013 Benefits  of  using  mobile  devices   More  powerful  collabora<on  and  networking  experience.       Audience  become   part  of  the  event   experience  
  • 7. Stefania Conti-Vecchi – EIBTM 2013 Benefits  of  using  mobile  devices   The  speaker       Facing   par<cipants,   removing  barriers    
  • 8. Stefania Conti-Vecchi – EIBTM 2013 Benefits  of  using  mobile  devices   The  organizer     You  can  have  your  en<re  office   in  your  hands  and  much  more…  
  • 9. Stefania Conti-Vecchi – EIBTM 2013 Before  choosing  the  apps  
  • 10. Stefania Conti-Vecchi – EIBTM 2013 What  kind  of  mee4ng  and  events   Face  to  face,  Virtual  or  Hybrid?    
  • 11. Stefania Conti-Vecchi – EIBTM 2013 A  cri4cal  point:  WiFi   Wifi  connec<vity  in  the  mee<ng  venue.     If   you   use   webtools   connected   with   apps   check   if   the   app   needs   the   devices  to  be  under  the  same  wifi.     Many   a2endees   will   be   connected   using   mobile   devices,   check   if   the   network  has  been  set  up  properly  
  • 12. Stefania Conti-Vecchi – EIBTM 2013 WiFi  set  up  
  • 13. Stefania Conti-Vecchi – EIBTM 2013 Have  always  ready  a  “plan  B”              
  • 14. Stefania Conti-Vecchi – EIBTM 2013 Don’t  do  it  too  technical   Use   some   physical   techniques   to   keep   people   awake   and   engaged   (ex.   body  vo<ng)                   Help  them  to  help  each  other!  
  • 15. Stefania Conti-Vecchi – EIBTM 2013 Room  set  up     Round  tables  with  6  max  8  chairs  per  table.       Plugs  for  mobile  device   chargers.     Pens  and  paper  (even  if  they   have  iPads  they  will  use  it   anyway)          
  • 16. Stefania Conti-Vecchi – EIBTM 2013 Room  set  up  
  • 17. Stefania Conti-Vecchi – EIBTM 2013 Tons  of  solu4ons  for  every  step  of  the   event  process   Tickets  and  lists   Docs  edi4ng  and  sharing   QR  and  other  tools   Mee4ng  management   Conference  call   Presenta4ons   Quiz  polls  &  survey     Counters  &  4mers   Social  Media   Project   Management  
  • 18. Stefania Conti-Vecchi – EIBTM 2013 Your  audience  should  know:     What  are  the  tools       How  to  use  them     What  do  you  expect  from  par4cipants     Where  to  go  (Website?  Applica4on?)     When  do  they  need  to  be  there  
  • 19. Stefania Conti-Vecchi – EIBTM 2013 Project  and  event  management   Podio   Podio   is   the   collabora<ve   work   plaPorm   where   you   can   build  your  own  work  apps  
  • 20. Stefania Conti-Vecchi – EIBTM 2013  Cloud  storage     Dropbox   Skydrive  
  • 21. Stefania Conti-Vecchi – EIBTM 2013 Your  computer  and  data  remotely  available   Splashtop  2  -­‐  Remote  Desktop  
  • 22. Stefania Conti-Vecchi – EIBTM 2013     Schedule  calls  and  mee4ngs   according  to  par4cipants  availability     Doodle  2  Go     Schedule   events   w i t h o u t   m a i l   chaos!    
  • 23. Stefania Conti-Vecchi – EIBTM 2013 Recrui4ng  a9endees  on  social  media   HootSuite       HootSuite   allows   you   to   send   and   schedule   Twi9er,   Facebook,   LinkedIn,   and   Foursquare   updates,   track   click   stats,   and   set   up   tracking  columns  to  monitor  keywords,  #hashtags,  and  lists.   You  can  reach  more   people  differen4a4ng  the   4mes  of  your  tweets!  
  • 24. Stefania Conti-Vecchi – EIBTM 2013 Event’s  social  network?   Yammer       is  a  private,  secure   social   network   for   your  company….  
  • 25. Stefania Conti-Vecchi – EIBTM 2013 Scheduling  tweets  for  presenta4ons   Backdraa               BackdraT  is  a  new  free  iPad  app  that  enables  you  to  write  tweets  in   advance,   and   then   releases   them   while   you   are   giving   a   presenta<on.      
  • 26. Stefania Conti-Vecchi – EIBTM 2013  QRcodes  for  networking     Quicktag   QRAugmented   Easy  QR  
  • 27. Stefania Conti-Vecchi – EIBTM 2013  This  is  ME     Scan  it  and  add   me  to  your   address  book  
  • 28. Stefania Conti-Vecchi – EIBTM 2013 Clicktotweet.com  
  • 29. Stefania Conti-Vecchi – EIBTM 2013 QRcode  generator   Scan  to  tweet  
  • 30. Stefania Conti-Vecchi – EIBTM 2013 Check-­‐in  and  guest  lists  manager     Check   In   Easy   -­‐   Guest   List   &   Event   Check-­‐in  Manager    
  • 31. Stefania Conti-Vecchi – EIBTM 2013 A9endance  &  Time  Tracking   TimeSta4on       Turn   your   iPad   or   iPhone   into   a   contactless  <me  &  a2endance  system.    
  • 32. Stefania Conti-Vecchi – EIBTM 2013  Slides  and  presenta4ons   CloudOn     CloudOn  brings  MicrosoT  Office®  to  your  iPhone  &  iPad  and   links  it  to  your  Box,  Dropbox,  Google  Drive  and  SkyDrive   accounts.   Pointer     Show   your   presenta<on   on   a   secondary   screen   such   as   a   projector,  TV  or  monitor  and  interact  with  it  by  poin<ng  and   drawing.  
  • 33. Stefania Conti-Vecchi – EIBTM 2013 5  genera4ons  of  iPads   There   are   5   genera<ons   of   iPads,   the   biggest   differences   are   about   the   projec4on  and  the  camera  that  is  not  included  in  the  1  genera<on  and  the   cable  connec<on  in  the  iPad  4  and  Air.  
  • 34. Stefania Conti-Vecchi – EIBTM 2013 Tech  tools  to  project   iPad  2,  3,  4  and  Air     no  special  app  is  needed  to  send  your  content  to  a  screen     This  way  the  speaker  can  stand  anywhere  in  the  room,   walk  and  deliver  the  speech  interac<ng  with  par<cipants.     Apple  TV,  Airport  express  cables  and  connectors,  laptop    
  • 35. Stefania Conti-Vecchi – EIBTM 2013 Asynchronous  presenta4ons     Presenta<on   doesn’t   necessarily   need   to   end   when   the   presenta<on  has  finished.      
  • 36. Stefania Conti-Vecchi – EIBTM 2013 On-­‐line  collabora4on  and     co-­‐crea4on   piratepad.net    
  • 37. Stefania Conti-Vecchi – EIBTM 2013 On-­‐line  collabora4on  and     co-­‐crea4on   www.editgrid.com  
  • 38. Stefania Conti-Vecchi – EIBTM 2013 Brainstorming   iBrainstorm  (iPad)  +  iBrainstorm  Companion     From   iPhone   to   iPad   with   just   a   flick   of   the   finger.   iBrainstorm   Companion  is  used  to  connect  to  a  running  session  of  iBrainstorm  on   the  iPad  
  • 39. Stefania Conti-Vecchi – EIBTM 2013 Brainstorming   ∞Board  +  ∞Board  Notes     ∞Board   is   a   virtual   whiteboard.   Other   devices   on   your   local  network  can  connect  to  your  board  and  throw  notes   to  you.  Great  for  brainstorming  sessions!    
  • 40. Stefania Conti-Vecchi – EIBTM 2013 Brainstorming   VoiceThread     Create   and   share   dynamic   conversa<ons   around   documents,   snapshots,   diagrams   and   videos.   Anyone   can   join   the   discussion   from   their   iPhone,   iPad,   iPod   touch,   Mac  or  PC  -­‐-­‐  any<me,  anywhere.  
  • 41. Stefania Conti-Vecchi – EIBTM 2013 Webcast  the  event  
  • 42. Stefania Conti-Vecchi – EIBTM 2013 Webcast  the  event   Event-­‐Cast     Event-­‐Cast   turns   your   phone   into   a   mobile   broadcast   studio.  
  • 43. Stefania Conti-Vecchi – EIBTM 2013 Live  audio  broadcast   Soundcloud     SoundCloud   is   the   world’s   leading   social  sound  plaPorm  
  • 44. Stefania Conti-Vecchi – EIBTM 2013 Live  audio  broadcast   Spreaker   Radio   and   podcast   recorder     With   Spreaker   you   can   record   your   own   podcasts.  Report  on  live  events  
  • 45. Stefania Conti-Vecchi – EIBTM 2013 Virtual  breakout  rooms       GoToMee4ng   Google+   Skype  
  • 46. Stefania Conti-Vecchi – EIBTM 2013 Polls,  surveys  and  quiz   Polldaddy   Engage  your  survey  respondents  with  Polldaddy  for  iOS  -­‐they'll  enjoy  the   intui<ve  interface  for  responding  to  your  ques<ons  and  the  speed  of  the   applica<on.     Zwoor  Survey  for  Ipad     Allows  a  mee<ng  par<cipant  to  send  answers  to  a  survey  via  the  iPhone  or   iPad.   The   user   enters   a   code   (e.g.   Meet123)   to   retrieve   the   survey,   and   then  proceeds  to  answering  the  ques<ons.   .    
  • 47. Stefania Conti-Vecchi – EIBTM 2013 Tweet  wall  and  live  polls   Projectorfy     A2endees   can   vote   for   u s i n g   t h e i r   m o b i l e   device   and   see   the   results   live   during   the   e v e n t .   P r o j e c t   a   t w e e t w a l l   s h o w i n g   event  specific  hashtags  
  • 48. Stefania Conti-Vecchi – EIBTM 2013    Mailchimp  user?   Collect  subscrip4ons   Chimpadeedoo     Chimpadeedoo   makes   it  easy  to  collect  email   addresses   from   your   iPad   and   import   them   into  MailChimp.       Works  offline  
  • 49. Stefania Conti-Vecchi – EIBTM 2013 Be  crea4ve  
  • 50. Stefania Conti-Vecchi – EIBTM 2013
  • 51. Thank  you   Stefania Conti-Vecchi www.eventagist.com