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Stefania Conti-VecchiHow to write a good RFP foryour conference mobileapplication
Stefania Conti-Vecchi – IMEX America 2012                                                  2	  SEMINARS	  	               ...
Stefania Conti-Vecchi – IMEX America 2012                      HOW	  TO	  WRITE	  A	  GOOD	  RFP	             What	  shoul...
Stefania Conti-Vecchi – IMEX America 2012                          BUT	  FIRST…	  	           DOES	  MY	  EVENT	  REALLY	 ...
Stefania Conti-Vecchi – IMEX America 2012      PARTICIPANTS	  ARE	  EQUIPPED	  WITH	  THEIR	                OWN	  MOBILE	 ...
Stefania Conti-Vecchi – IMEX America 2012                          CONTENT	  AND	  FEATURES	                              ...
Stefania Conti-Vecchi – IMEX America 2012                                     BRAINSTORMING	         Brainstorm	  with	  y...
Stefania Conti-Vecchi – IMEX America 2012                                     APP	  OBJECTIVES	                What	  do	 ...
Stefania Conti-Vecchi – IMEX America 2012                                     APP	  OBJECTIVES	                           ...
Stefania Conti-Vecchi – IMEX America 2012                               TIME	  HAS	  AN	  IMPACT	                      How...
Stefania Conti-Vecchi – IMEX America 2012 WEBSITE	  READY	  AND	  COORDINATION	  OF	  THE	                 GRAPHIC	  LAYOU...
Stefania Conti-Vecchi – IMEX America 2012                        CONTENTS	  AND	  FEATURES	                               ...
Stefania Conti-Vecchi – IMEX America 2012                        CONTENTS	  AND	  FEATURES	                    Real-­‐,me	...
Stefania Conti-Vecchi – IMEX America 2012                        CONTENTS	  AND	  FEATURES	                   Games	  and	...
Stefania Conti-Vecchi – IMEX America 2012                         TECH	  ASPECTS	  OF	  THE	  RFP	  	                     ...
Stefania Conti-Vecchi – IMEX America 2012                         TECH	  ASPECTS	  OF	  THE	  RFP	  	                     ...
Stefania Conti-Vecchi – IMEX America 2012                          SELECTION	  OF	  PROVIDERS	                            ...
Stefania Conti-Vecchi – IMEX America 2012                             EXPERIENCE	  AND	  QUALIFICATIONS	                  ...
Stefania Conti-Vecchi – IMEX America 2012                                              BUDGET	                            ...
Stefania Conti-Vecchi – IMEX America 2012                 OTHER	  USEFUL	  CONSIDERATIONS	  	                             ...
Stefania Conti-Vecchi – IMEX America 2012            DOWNLOAD	  THE	  NEW	  IBOOK	  GUIDE!	                              w...
Stefania Conti-Vecchiwww.eventagist.com
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How to write a good RFP for your Event Mobile App

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In this slides you can find useful information if you are interested in how to write a good request for proposal for your event mobile app.
The presentation has been made in Las Vegas at IMEX America the 10th of October 2012.
More information about this topic are available in a free ibook guide (only for iPad) that you can download from our website: http://www.eventagist.com/

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Transcript of "How to write a good RFP for your Event Mobile App"

  1. 1. Stefania Conti-VecchiHow to write a good RFP foryour conference mobileapplication
  2. 2. Stefania Conti-Vecchi – IMEX America 2012 2  SEMINARS     10:30  -­‐  10  October  2012  -­‐  Tech  Pavilion,  Stand  2941,  Show  Floor     How  to  write  a  good  RFP  for  your  conference   mobile  applicaKon             13:30  –  11  October  2012  -­‐  Tech  Pavilion,  Stand  2941,  Show  Floor     Audience  Generated  Content  -­‐  Web  SoluKons  TOOLS for  Virtual  and  Hybrid  MeeKngs      
  3. 3. Stefania Conti-Vecchi – IMEX America 2012 HOW  TO  WRITE  A  GOOD  RFP   What  should  be  included  in  a  Request  for  Proposal?       What  features  you  should  be  looking  for  to  have  in  your  app?  
  4. 4. Stefania Conti-Vecchi – IMEX America 2012 BUT  FIRST…     DOES  MY  EVENT  REALLY  NEED  AN  APP?     Hi I’m the Cool! Everything I organizer and need of the event this is the app is in the app of our event PARTICIPANTS% EVENT%ORGANIZER%
  5. 5. Stefania Conti-Vecchi – IMEX America 2012 PARTICIPANTS  ARE  EQUIPPED  WITH  THEIR   OWN  MOBILE  DEVICES     if  you  provide  your  conference  mobile  app…   ….your   parKcipants   will   be   more  comfortable  using  their   own  technology     which  they  are  familiar  with       and  always  have  with  them…  
  6. 6. Stefania Conti-Vecchi – IMEX America 2012 CONTENT  AND  FEATURES   What  features  you  should  look  to   include  in  your  event  app?     Depending  on  your  budget     and  your  event  requirements    
  7. 7. Stefania Conti-Vecchi – IMEX America 2012 BRAINSTORMING   Brainstorm  with  your  team  and  clients  and  write  down  all   your  needs  and  ideas  
  8. 8. Stefania Conti-Vecchi – IMEX America 2012 APP  OBJECTIVES   What  do  we  want  to  achieve  with  the  applicaKon?     BEST% EVENT% Give  parKcipants  tools  and   APP%OF% informaKon   THE%YEAR%   Give  exhibitors  and  sponsors  a   much  wider  exposure  and   visibility  
  9. 9. Stefania Conti-Vecchi – IMEX America 2012 APP  OBJECTIVES   Collect  feedback  and  analyKcs     Gather  the  audience-­‐generated   content     Improve  the  buzz     Be  eco-­‐friendly  
  10. 10. Stefania Conti-Vecchi – IMEX America 2012 TIME  HAS  AN  IMPACT   How  soon  your  conference  is  scheduled?   Sponsors   Visibility   ParKcipants      Time  to  collect  registraKons  
  11. 11. Stefania Conti-Vecchi – IMEX America 2012 WEBSITE  READY  AND  COORDINATION  OF  THE   GRAPHIC  LAYOUT  
  12. 12. Stefania Conti-Vecchi – IMEX America 2012 CONTENTS  AND  FEATURES   Program   General   Registra,on   and   informa,on     form     speakers   Documents   Maps  and   &  other   Agenda   floor  plans     useful   sources  
  13. 13. Stefania Conti-Vecchi – IMEX America 2012 CONTENTS  AND  FEATURES   Real-­‐,me   Networking   Join  the   connec,on   tools     Community   Sponsor   Surveys  and   Exhibitors   Check-­‐in     polls     showcases  
  14. 14. Stefania Conti-Vecchi – IMEX America 2012 CONTENTS  AND  FEATURES   Games  and   Chat  with   Collateral   awards   the   events   QRcode?   organizers   App  help   Tourist   Social   and   infos     network     guidelines  
  15. 15. Stefania Conti-Vecchi – IMEX America 2012 TECH  ASPECTS  OF  THE  RFP       NaKve  or  non-­‐naKve   Bloodhound     is  the  free  mobile  non-­‐na,ve   app  for  events.     Twoppy     is  the  free  mobile  app  for   events  that  combines  na,ve   and  non-­‐na,ve  features.     Content  Management  System   Ask  for  Excel  IntegraKon  
  16. 16. Stefania Conti-Vecchi – IMEX America 2012 TECH  ASPECTS  OF  THE  RFP       Pla`orms     Size  of  your  event     Custom  graphics     App  analyKcs  
  17. 17. Stefania Conti-Vecchi – IMEX America 2012 SELECTION  OF  PROVIDERS   Who  are  the  right  companies   to  really  understand  your   needs  and  that  can  acKvely   work  with  you?  
  18. 18. Stefania Conti-Vecchi – IMEX America 2012 EXPERIENCE  AND  QUALIFICATIONS     Years  in  the  business  and  how  many  other  apps  they  have   developed,  in  parKcular  for  other  similar  events.                          Major  clients                          Number  of  projects  completed  to  date.                        Assistance  and  training              Project  manager  and  markeKng  and            promoKon  services                        Percentage  of  bugs  and  crashes        HosKng  and  maintenance  service     Development  of  naKve  and  mulK-­‐pla`orm  applicaKons  
  19. 19. Stefania Conti-Vecchi – IMEX America 2012 BUDGET   Lets  see  how  many  features  and   func,ons  we  can  get  for  the  least   amount  of  money…     Lets  tell  the  developer  what  we   want  and  see  what  kind  of  price   they  come  up  with!   Text:Michelle  Bruno    hSp://forkintheroadblog.com/      
  20. 20. Stefania Conti-Vecchi – IMEX America 2012 OTHER  USEFUL  CONSIDERATIONS     no  exclusion  for   categories  of  acendees   Not  too  heavy  and   It  should  be  a  free  app   easily  downloadable  
  21. 21. Stefania Conti-Vecchi – IMEX America 2012 DOWNLOAD  THE  NEW  IBOOK  GUIDE!   www.eventagist.com
  22. 22. Stefania Conti-Vecchiwww.eventagist.com

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