Exploring the iPad apps for meetings and events


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Nowadays iPad apps are important components of the organising process for meeting and events.
Developers are more and more focused on our industry needs and they are providing amazing solutions to facilitate the life for both, organisers and attendees. During the session, presented at IMEX in Frankfurt we experimented with several apps dedicated to many of the activities that organizers, speakers and participants might have to manage before, during and after the event.

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Exploring the iPad apps for meetings and events

  1. 1. Stefania Conti-VecchiiPad  Apps  for  Mee.ngs  and  Events  
  2. 2. 3  Sessions    21  May  14:00  -­‐  14:30  Exploring  the  iPad  Apps  for  Mee.ngs  and  Events        22  May  12:00  -­‐  12:30  Collabora.ve  and  Interac.ve  Sessions  Using  Apps    23  May  12:00  -­‐  12:30    Apps  to  Facilitate  Networking  in  Hybrid  Mee.ngs  Stefania Conti-Vecchi – IMEX 2013
  3. 3.  Recap  of  past  IMEX  Topics:  1.     Manage  aNendees  2.     Speakers  and  presenta.ons  management  3.   Collabora.on  and  social  integra.on    www.slideshare.net/StefaniaCon.Vecchi    Stefania Conti-Vecchi – IMEX 2013
  4. 4. Apps  dedicated  to  many  of  the  ac1vi1es  that  you,  your  speaker  or  your  par1cipants  might  have  to  manage  before,  during  and  a9er  the  event.    Some  1ps  and  some  cri1cal  points      Prac1cal  solu1ons  to  facilitate  the  life  for  both,  organisers  and  a>endees.      Solu1ons  for  your  specific  needs    We  will  see  together  Stefania Conti-Vecchi – IMEX 2013
  5. 5. Some  .ps  Availability   of   the   apps   in   the   Appstores   of   the  countries  involved  in  your  event      Updates   and   bugs   (the   apps   change   names   and  icons  frequently)      Availability  of  the  service  they  are  selling  in  the  loca1on/country/state  of  your  event      Stefania Conti-Vecchi – IMEX 2013
  6. 6. Wifi  connec1vity  in  the  venue  selected    Some  apps  need  the  devices  to  be  under  the  same  wifi.    Selec1ng  the  app  try  not  to  exclude  iPad  1  or  other  devices  owners  (web  tools  +  apps)    Be  crea.ve  thinking  about  solu1ons  for  you  and  your  a>endees  needs!    Some  .ps  Stefania Conti-Vecchi – IMEX 2013
  7. 7. Schedule  your  mee.ng  according  to  par.cipants  availability      doodle.com    Stefania Conti-Vecchi – IMEX 2013
  8. 8. Stefania Conti-Vecchi – IMEX 2013Doodle  2  Go    Schedule   events   without  mail  chaos!    With  this  app  you  have  the  services  of  www.doodle.com  in  your  pocket  -­‐  all  for  free  and  without  registra1on  Schedule  your  mee.ng  according  to  par.cipants  availability  
  9. 9. Stefania Conti-Vecchi – IMEX 2013Timer  with  hashtag  and  twiNwall  LTTimer  ~for  short  presenta.on~    LTTimer  is  a  1mer  applica1on,  and  can  be  viewed  hashtags  Tweet.  Was  made  for  a  "Lightning  Talk"  (a  short  presenta1on).  
  10. 10. TimeSta.on    Turn  your  iPad  or  iPhone  into  a  contactless  1me  &   a>endance   system.   TimeSta1on   runs   in   the  cloud,  there’s  no  so9ware  or  servers  to  maintain.  Managers   can   see   who’s   in   and   run   1me   and  a>endance  reports  any1me,  anywhere.  ANendance  &  Time  Tracking  Stefania Conti-Vecchi – IMEX 2013
  11. 11. Conferencing  tool  Stefania Conti-Vecchi – IMEX 2013PadShare  PadShare  is  an  easy  to  use  Conferencing  Tool.  The  app  connects  any  desired  number  of  iPads  and  provides  the  possibility  to  share  contents  such  as  PDF  documents  and  live  audio.      This   applica1on   for   iPad   and  iPhone  is  therefore  the  easiest  way   to   plan,   carry   out   and  f o l l o w -­‐ u p   c o n f e r e n c e s,  mee1ngs  or  presenta1ons..  
  12. 12. Webcast  your  event  Event-­‐Cast  With  Event-­‐Cast  webcas1ng  your  events  is  fast,  easy,  and  inexpensive.  From  baseball  and  football  to  school  plays  and  special  events  and  more,  Event-­‐Cast  allows  you  to  webcast  your  local  events  live  on  the  Internet.  And  now  with  the  Event-­‐Cast  app,  webcas1ng  your  event  is  even  easier.  Event-­‐Cast  turns  your  phone  into  a  mobile  broadcast  studio.  Stefania Conti-Vecchi – IMEX 2013
  13. 13. Last  minute  communica.ons  Stefania Conti-Vecchi – IMEX 2013Large  Type  A   simple   applica1on   which  displays   words   as   large   as  possible.   Type   your   message  and  press  Return  to  show  your  message.  Double  tap  to  edit.    
  14. 14. Counters  Stefania Conti-Vecchi – IMEX 2013Counters+  Counters+   is   a   counter   to  let   you   easily   track  unlimited   things,   like   for  example   the   number   of  par1cipants   to   one   or  more  sessions.    
  15. 15.  Tradeshow  or  events  abroad?    Wifi  problem  solving  Skype  WiFi  Get  online  at  over  1  million  WiFi  hotspots  around  the  world.  Pay  per  minute  with  Skype  Credit.  The  must-­‐have  app  for  trips  abroad  and  interna1onal  travelers.      Reduce  your  data  roaming  costs  when  you’re  abroad:  Use  Skype  WiFi  to  connect  to  WiFi  hotspots  at  hotels,  airports,  train  sta1ons,  bars  and  restaurants  –  available  at  over  1  million  hotspots  worldwide.    Stefania Conti-Vecchi – IMEX 2013
  16. 16.  Planning  Trade  shows  Trade  Show  Results  Mul.plier  –  Standard                This   app   will   work   at   any   trade   show,   without   having   to   download   a  special  app  for  the  conference  or  event  you  are  a>ending.    You  can  email  yourself  a  complete  ac1on   plan   of   all   your   results   as  well  as  a  PowerPoint  presenta1on  of  everything  you  achieved.    The   professional   version   has   the  emailing   capabili1es   for   your  data.      Stefania Conti-Vecchi – IMEX 2013
  17. 17. QuickLead    is  the  ideal  iPad  lead  capture  tool  for  trade  shows.  It’s  simple,  quick,  easy  to  use,  and  records  all  your  leads  in  a  central  system.    Managing  trade  shows  data  and  follow-­‐up  •  Take  photos  of  people,  sketches  or  business  cards.  •  Record  your  thoughts  on  the  iPad  itself,  using  your  finger  or  a  stylus.    •  Export  as  Excel  file  Stefania Conti-Vecchi – IMEX 2013
  18. 18. ANendees  registra.on  Please  Sign  In  Hand  anyone  your  iPad  -­‐  in  a  few  seconds  they  can  fill  out  a  form,  a>ach  a  photo.  Please  Sign  In  sends  you  an  email  with  the  contents  of  each  sign-­‐in.  Please  Sign  In  is  perfect  for  Recep1on  Desks  and  Guestbook  for  par1es.      Stefania Conti-Vecchi – IMEX 2013
  19. 19.  Mailing  List  Signup  Tools  Thread  At  events,  conferences,  tradeshows,  you  can  easily  collect  emails  and  contact  info  from  your  iPad  via  the  app.  Stefania Conti-Vecchi – IMEX 2013
  20. 20.  Mailing  List  Signup  Tools  Sign-­‐Up  Events  Gather   Leads   from  Trade   Shows!     Easily  sign   up   names,   emails  and   phone   numbers  from   visitors   to   your  trade   show   booth,  kiosk,   storefront   and  office.  Stefania Conti-Vecchi – IMEX 2013
  21. 21.    Mailchimp  user?  Collect  subscrip.ons  Chimpadeedoo  Meet   your   new   signup  form.  Chimpadeedoo   makes  it   easy   to   collect   email  addresses   from   your  iPad   and   import   them  into   MailChimp.   Works  offline  Stefania Conti-Vecchi – IMEX 2013
  22. 22.  No  more  paper-­‐business-­‐card?  Quicktag  QRAugmented  Easy  QR  Stefania Conti-Vecchi – IMEX 2013
  23. 23.  This  is  ME    Scan  it  and  add  me  to  your  address  book  Stefania Conti-Vecchi – IMEX 2013
  24. 24. Stefania Conti-Vecchi – IMEX 2013  Welcoming  aNendees    Proximity  Slideshow  Proximity   Slideshow   is   an   app   useful   to   perform   a   transi1on  between  2  images  or  playing  a  video  when  mo1on  is  detected  in  front  of  the  iPad.  
  25. 25. Event  App  builders  Stefania Conti-Vecchi – IMEX 2013Zwoor  Event  HD    The  mee.ng  materials,  agenda,  speaker  bio  on  your  iPad  or  iPhone.  Enter  the  mee1ng  code,  and  all  the  event  materials  are  available  on  your  device,  online  and  offline.  Prepare  the  mee1ng  materials  via  our  website  at  zwoor.com,  and   share   the   mee1ng   code   with   your   par1cipants.   Create   open   or   secure  distribu1on,  for  agendas  from  Open  Events  to  restricted  Board  Materials.  Superevent  Superevent  aims  to  provide  the  best  tools  to   facilitate   (professional)   events,   for   all   the   stakeholders.Tools   to  connect,   interact,   collaborate   and   learn.   For   organizers,   sponsors,  speakers,  a>endees,  and  all  involved.  
  26. 26. Bloodhound    Bloodhound  is  the  free  mobile  app  for  events.  Load  up  any  trade  show  or  conference  to  view  the  schedule,  floor  map,  and  exhibitor  profiles.  Sign  in  to  LinkedIn  and  Facebook  to  see  whom  you  know,  connect  with  others  in  1  click,  and  get  sugges1ons  based  on  your  individual  usage.  .    Twoppy    is  the  free  mobile  app  for  events  that  combines  na1ve  and  non-­‐na1ve  features.  twoppy  is  suitable  for  conferences,  fes1vals,  exhibi1ons  and  more…    Create  your  free  event  app  at  h>p://twoppy.com.  Event  App  builders  Stefania Conti-Vecchi – IMEX 2013
  27. 27. How  to  write  a  RFP  for  your  event    mobile  app  Stefania Conti-Vecchi – IMEX 2013The  Guide  is  only  for  iPads  and  downloadable  in  the  AppStore  
  28. 28.  Building  memories  to  share  Remote  ShuNer  -­‐  Camera  Timer  with  Lens  filter  Remote  Shu>er  is  the  best  and  easiest  way  to  take  a  be>er  photo  when  you  are  alone  or  group  photo.  Remote  Shu>er  allow  you  to  connect  your  iPhone,  iPod,  and  iPad  using  one  as  camera  and  one  as  remote  to  see  live  stream  preview.  You  will  never  be  le9  out  of  the  frame  any  more.  Stefania Conti-Vecchi – IMEX 2013
  29. 29.  Product  or  service  presenta.ons  deck  slideshow  presenta.ons  deck  is  a  powerful,  yet  easy-­‐to-­‐use,  presenta1on  app  built  from  the  ground  up  for  your  tablet.    deck  makes  crea1ng  a  world-­‐class  presenta1on  complete  with  animated  charts  and  transi1ons  as  simple  as  touching  and  tapping.  deck  brings  your  content  to  life,  enabling  you  to  focus  on  cra9ing  your  story  and  leeng  us  do  the  rest.    Stefania Conti-Vecchi – IMEX 2013
  30. 30. Scrollshow  Scrollshow   is   the   most   innova1ve   presenta1on   editor   ever  designed  for  iPad.  Ideal  for  storytelling,  1melines  and  infographics,  Scrollshow  is  set  to  revolu1onize  the  way  you  showcase  your  ideas!  >not  for  first  genera1on  iPad<    By   handling   several   scrolling   speeds,   it   allows   you   to   create  panoramic   presenta1ons   using   the   astounding   2.5   dimension  perspec1ve  that  mirrors  the  parallax  effect  used  in  gaming.    Product  or  service  presenta.ons  Stefania Conti-Vecchi – IMEX 2013
  31. 31. Solu.ons  for  your  specific  needs  QR  and  other  tools  Conference  call    Project  Management  Tickets  and  lists  Social  Media  Counters  &  .mers  Quiz  polls  &  survey  Docs  edi.ng  and  sharing  Presenta.ons  Mee.ng  management  Stefania Conti-Vecchi – IMEX 2013
  32. 32. Stefania Conti-Vecchiwww.eventagist.comThank  you