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Collaborative and interactive sessions using iPad and apps

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Session design is evolving and by mixing methodologies with technology, this can a real plus for your event and for your attendees experience. …

Session design is evolving and by mixing methodologies with technology, this can a real plus for your event and for your attendees experience.

Audience participation is becoming a crucial component of meetings and the use of iPads has increased this significantly.

This are the slides of the session presented in Frankfurt at IMEX 2013 where participants experienced some of the apps that allow event audiences to feel more involved, to share their opinion and to contribute more effectively.

Published in: Technology, Health & Medicine

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  • 1. Stefania Conti-VecchiCollaborave  and  Interacve  Sessions    Using  Apps  
  • 2. 3  Sessions    21  May  14:00  -­‐  14:30  Exploring  the  iPad  Apps  for  Meengs  and  Events        22  May  12:00  -­‐  12:30  Collaborave  and  Interacve  Sessions  Using  Apps    23  May  12:00  -­‐  12:30    Apps  to  Facilitate  Networking  in  Hybrid  Meengs  Stefania Conti-Vecchi – IMEX 2013
  • 3. Some   of   the   organiza/onal,  technical   and   methodological  aspects  of  a  group  collabora/on  session  using  iPads  and  apps  We  will  see  today  Stefania Conti-Vecchi – IMEX 2013
  • 4. Mobile  apps  and  web  tools  for  events  allow  a<endees  to  find  content,  find  sessions,  share  experiences,  collaborate  and  discover  each  other.      Mobile  apps  and  web  tools  integraon  Stefania Conti-Vecchi – IMEX 2013
  • 5. Mixing   methodologies   with   technology   can   be   a   real   plus  for   your   event,   for   your   a<endees   experience   and   their  learning  results    Stefania Conti-Vecchi – IMEX 2013Session  design  is  evolving    Research  project  
  • 6. The  most  notable  benefits  of  using  an  iPad    The  speaker      can   move   freely   always   facing   the  par/cipants,  removing  barriers,  placing  himself   and   audience   literally   on   the  same  side.  Stefania Conti-Vecchi – IMEX 2013
  • 7. The  most  notable  benefits  of  using  an  iPad      The  audience    with   the   help   of   specific   apps   and   methodologies   can  interact   directly   with   the   presenter,   the   content   and   their  peers.      This  ensures  that  the  audience  is  really  engaged  during  the  session  Stefania Conti-Vecchi – IMEX 2013
  • 8. Asynchronous  presentaons    Stefania Conti-Vecchi – IMEX 2013Presenta/on   doesn’t   necessarily   need   to   end   when   the  presenta/on  has  finished.        There  are  apps  that  allow  to  have  asynchronous  presenta/ons  or  to  see  and  comment  content  before-­‐during  and  aDer  the  event.  
  • 9. Before  choosing  the  apps  Stefania Conti-Vecchi – IMEX 2013
  • 10. Stefania Conti-Vecchi – IMEX 20134  generaons  of  iPads  There  are  4  genera/ons  of  iPads,  the  biggest  differences  are  about  the  projecon  and  the  camera  that  is  not  included  in  the  1  genera/on  and  the  cable  connec/on  in  the  iPad  4.  
  • 11. Stefania Conti-Vecchi – IMEX 2013iPad  2,  3  and  4    no  special  app  is  needed  to  send  your  content  to  a  screen    This  way  the  speaker  can  stand  anywhere  in  the  room,  walk  and  deliver  the  speech  interac/ng  with  par/cipants.    Apple  TV,  cables  and  connectors,  laptop    Tech  tools  to  project  
  • 12. Some  ps  Stefania Conti-Vecchi – IMEX 2013Have  always  ready  you  plan  B  with  all  the  cables  and  adaptors   needed   in   case   the   WiFi   doesn’t   work  properly.    Ask   speakers   to   close   down   all   non-­‐essen/al  applica/ons   on   their   iPad   before   beginning   their  presenta/on   and   to   turn   on   the   "do   not   disturb"  mode!    
  • 13. Wikipedia:  Mul/cast  is  the  delivery  of  a  message  or  informa/on  to  a  group  of  des/na/on  computers  simultaneously  in  a  single  transmission  from  the  source  Stefania Conti-Vecchi – IMEX 2013A  crical  point:  WiFi  
  • 14. Stefania Conti-Vecchi – IMEX 2013If   the   WiFi   is   firewalled   you   cannot  project   using   Apple   TV   and   the   apple  devices   cannot   see   and   connect   each  other.      A   possible   solu/on   could   be   to   connect   iPads   via  Bluetooth  if  the  app  has  this  feature  availble.  Some  ps  
  • 15. Room  set  up    Stefania Conti-Vecchi – IMEX 2013
  • 16. Stefania Conti-Vecchi – IMEX 2013Room  set  up    §  Round  tables  with  6  max  8  chairs  per  table.    §  Pens  and  paper  (even  if  they  have  iPads  they  will  use  it  anyway)      §  water  and  glasses  §  plugs  for  mobile  device  chargers.    §  Possibly  provide  a  coffee  sta/on  in  the  mee/ng  room.    
  • 17. Room  set  up    Stefania Conti-Vecchi – IMEX 2013
  • 18. Interacve  presentaons    LilyPad  The   ul/mate   pla[orm   for  anyone  presen/ng  informa/on.  Engage,   Interact,   presenta/on  live   polls   and   ques/ons   feeds,  Organize,   View,   Share,   and  Launch,   Mee/ngs   instantly  from   the   Pond   in   the   LilyPad  App.   Take   Meaningful   Notes,  Follow  Up  &  Recaps  Stefania Conti-Vecchi – IMEX 2013
  • 19. Spashtop  Presenter  Splashtop   Presenter   allows  presenters,   instructors   and  trainers  to  turn  their  iPad  into  the  ul/mate   presenta/on   remote.  Once   connected   to   their  computer   over   Wifi,   they   can  control   their   presenta/on   then  annotate  content  all  from  an  iPad.  Be  free  to  roam  around  the  stage  or  interact  from  all  four  corners  of  the  room.    .    Stefania Conti-Vecchi – IMEX 2013Interacve  presentaons    
  • 20.  Slides  and  presentaons  Pointer  Show  your  presenta/on  on  a  secondary  screen  such  as  a  projector,  TV  or  monitor  and  interact  with  it  by  poin/ng  and  drawing.  Stefania Conti-Vecchi – IMEX 2013CloudOn  CloudOn  brings  MicrosoD  Office®  to  your  iPhone  &  iPad  and  links  it  to  your  Box,  Dropbox,  Google  Drive  and  SkyDrive  accounts.  
  • 21. Remote  mouse  Turn   your   iPad   into   a   wireless   touchpad  and  keyboard  now!  You  can  take  control  of  your  presenta/ons  from  anywhere  in  the  room.  Presentaons  Stefania Conti-Vecchi – IMEX 2013
  • 22. iBrainstorm  (iPad)  +  iBrainstorm  Companion  (up  to  4  iPhone)    Capturing  and  sharing  your  inner  most  crea/ve  genius  has  never  been  easier.  Introducing   the   first   mul/-­‐device   collabora/on   tool   from   Universal   Mind.  From  iPhone  to  iPad  with  just  a  flick  of  the  finger,  iBrainstorm  has  set  the  bar  and  has  redefined  the  very  nature  of  collabora/on.    iBrainstorm  Companion  is  used  to  connect  to  a  running  session  of  iBrainstorm  on  the  iPad.  It  gives  up  to  4  people,  the  ability  to  create  ideas  on  their  iPhones  and  flick  them  over  to  the  iPad!    Brainstorming  Stefania Conti-Vecchi – IMEX 2013
  • 23. Stefania Conti-Vecchi – IMEX 2013
  • 24. Stefania Conti-Vecchi – IMEX 2013Brainstorming  ∞Board  +  ∞Board  Notes  ∞Board   is   a   virtual   whiteboard   suited   especially   for   educa/on,   project  management,   crea/ve   applica/ons   and   pre<y   much   anything   else   you  can  think  of.    Other   devices   on   your   local  network  can  connect  to  your  board   and   throw   notes   to  you.   Great   for   brainstorming  sessions!    No  limits  with  the  number  of  devices  and  you  can  connect  both  iPad  and  iPhone  
  • 25. Stefania Conti-Vecchi – IMEX 2013Brainstorming  VoiceThread  Create   and   share   dynamic   conversa/ons   around   documents,   snapshots,  diagrams  and  videos  -­‐-­‐  basically  anything  there  is  to  talk  about.  You  can  talk,  type,  and  draw  right  on  the  screen.  VoiceThread  takes  your  conversa/ons  to  the  next  level,  capturing  your  presence,  not  just  your  comments.  Anyone  can  join  the  discussion  from  their  iPhone,  iPad,  iPod  touch,  Mac  or  PC  -­‐-­‐  any/me,  anywhere.  
  • 26. Stefania Conti-Vecchi – IMEX 2013Methodology:    Before  the  session.      Speaker:    prepare  your  slides  with  PowerPoint  or  Keynote  and  convert  the  file  in  a  PDF.    Then  upload  it  to  the  app  (LilyPad  or  another  one)      Create   a   mee/ng   (you   will   share   the   ID   or   the   link   with   your  par/cipants)  and  make  all  the  Polls  you  think  you  may  need  during  the  session.    
  • 27. Stefania Conti-Vecchi – IMEX 2013In   Voicethread   or   another   app   suitable   for   the   session   objec/ves  prepare  the  case  they  will  discuss  and  for  which  they  will  leave  their  video  contributes.    Prepare   the   blackboard   of   iBrainstorm   or   ∞Board   with   the  informa/on  you  want  to  collect  during  the  session    Create  surveys  and  polls    Create  Badge  with  QRcodes  or  tweets  ready  to  be  sent  or  links…  these  are  great  networking  tools.  Methodology    
  • 28.  Qrcodes  contact  details  generators  Quicktag  QRAugmented  Easy  QR  Stefania Conti-Vecchi – IMEX 2013
  • 29.  This  is  ME    Scan  it  and  add  me  to  your  address  book  Stefania Conti-Vecchi – IMEX 2013
  • 30. Clicktotweet.com  Stefania Conti-Vecchi – IMEX 2013
  • 31. QRcode  generator  Scan  to  tweet  Stefania Conti-Vecchi – IMEX 2013
  • 32. Stefania Conti-Vecchi – IMEX 2013Methodology  Parcipants:      Send   them   or   share   on   your   website/social   media   clear   instruc/on  asking   those   par/cipants   who   are   going   to   bring   their   own   iPads   to  download  the  apps.      Give  them  a  contact  person  to  be  helped  in  case  of  tech  issue  and  be  sure  to  tell  them  to  do  it  when  they  are  connected  to  a  Wi-­‐Fi  (possibly  send  them  a  direct  link  to  the  right  app  in  the  Appstore)      
  • 33. Stefania Conti-Vecchi – IMEX 2013Example  of  instrucon  
  • 34. Stefania Conti-Vecchi – IMEX 2013During  the  session    Create  groups  of  6  max  8  persons    Take  /me  to  explain  how  to  use  the  apps  and  what  do  you  expect  from  par/cipants.  If  you  have  /me  organize  a  simula/on.    You  might  be  sure  they  really  understand  how  to  use  it.  This  helps  also  to  break  the  ice  at  the  beginning  of  the  mee/ng.      Each  group  will  be  given  a  specific  point  to  discuss.    They  can  record  their  own  comments  or  interview  their  peers  at  the  same  table.  
  • 35. Stefania Conti-Vecchi – IMEX 2013During  the  session    The  session  might  be  scheduled  in  modules  with  the  /me  previously  defined  to   give   par/cipants   the   chance   to   discuss   and   to   record   the   results   and  share  them  with  the  other  par/cipants  Easy  Timer  Easy   /mer   is   a   simple   /mer   applica/on   which   displays  remaining   me   widely.   Especially   the   remaining   minutes   fills  the  en/re  screen.    
  • 36. Some  ps  Stefania Conti-Vecchi – IMEX 2013Don’t  do  it  too  technical,  use  some  physical  techniques  to  keep  people  awake  and  engaged  (ex.  body  vo/ng).      Use   more   varied   exercises   and  ac/vi/es   to   remix   and   recombine  par/cipants  and  their  thinking.    Help  them  to  help  each  other!  
  • 37. Stefania Conti-Vecchiwww.eventagist.comThank  you