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Recreation Department Websites
 

Recreation Department Websites

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Do you run a recreation department? Nowadays, it's a must that you have a department website. Learn what to look out for when you get a site.

Do you run a recreation department? Nowadays, it's a must that you have a department website. Learn what to look out for when you get a site.

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    Recreation Department Websites Recreation Department Websites Presentation Transcript

    • Recreation Department Websites6 Website Features That You Should Be Using Today Brought to you free by StadiumRoar.com
    • Time Saving Features Recreation directors are now widely using websites to help with running  their departments.  Time spent on tedious paperwork and phone calls is no  longer necessary; a well‐made website can easily handle these tasks.  Not to  mention,  there are programs that can help you build a website for FREE, and  require NO technical experience.   Here are 6 key website features you should be taking advantage of today: 1) Online Registration 2) Announcement Posting 3) Facility Scheduling 4) Season Calendar Season Calendar 5) Contact Management 6) Form Posting
    • Online Registration How It Works • Participants visit your website and select the programs they wish to  participate in • They enter their contact information and download all necessary program  forms • They officially become registered for programs; their information is stored for  you to view at any time The Alternative: People register for programs by manually filling out pen‐and‐ paper registration forms, which you are forced to sort and copy information from The Benefit: You save time by having all registrant information automatically sent  to you online and conveniently sorted for you in charts
    • Announcement Posting How It Works • You post announcements, such as rain‐outs and field changes, on your website  by simply typing them into a text box (similar to composing an email) • People can see announcements at any time by visiting your website; they can  also choose to have announcements automatically emailed to them by subscribing  also choose to have announcements automatically emailed to them by subscribing to your site’s email list The Alternative: You send out announcements by emailing individual staff  members, using a complex “phone tree” or subscribing to an expensive hot‐line  service  The Benefit: You no longer need to stress about having your department staff  notify coaches and parents when a game is canceled;  the website will take care  y of this for you  
    • Facility Scheduling How It Works • You enter all of your playing locations (ex: fields, courts, gyms) and program names  (ex: 8th grade girls soccer, 7th grade boys baseball) online (ex: 8 grade girls soccer, 7 grade boys baseball) online  • You match programs to locations and the website will automatically create a master  facility schedule for you and your participants to view online; you can make the  matches yourself or allow people to send you online requests for preferred time  t h lf ll l t d li t f f d ti slots y •The website will make sure you never “double book” a location The Alternative: You manually enter time slots into Excel spreadsheets, which takes a  long time and provides no protection against “double booking” l i d id i i “d bl b ki ” The Benefit: As you schedule time slots, they are automatically sorted for you in  charts and calendars and are assured to never be “double booked”
    • Season Calendar How It Works • You can easily  post any sort of a single event or recurring event on your site’s  calendar (games, practices, fundraisers, sign‐up deadlines, etc) l d ( i f d i i d dli ) • The events get displayed online for people to view or print at any time • If you edit an event, the update is instantly reflected on the online calendar The Alternative: You enter schedules inside Word documents and email them out  h l h d l d dd d l h to people; this takes a long time and forces you to re‐create and re‐distribute  schedules every time a change needs to be made  The Benefit: By posting schedules online, you can assure that your information is  available to anyone at any time; when you make edits, your schedule  automatically gets updated without you having to do any additional work
    • Contact Management How It Works • You add the contact information of the people you communicate with in a  personal online contact book (coaches, officials, parents, etc)  • You can create email groups and email multiple people at once whenever you  choose (ex: soccer board of directors, basketball referees, etc) choose (ex: soccer board of directors, basketball referees, etc) The Alternative: If you want to send group emails, you have to individually  enter multiple email addresses every time The Benefit: Once you make an email group, you can send mass emails to the  group at any time with just a click group at any time with just a click
    • Form Posting How It Works •Y You upload any necessary department forms onto your website (waivers, fliers,  l d d f bi ( i fli rules forms, etc) p y y y • People can visit your website and download any forms at any time The Alternative: You print out all of your forms and send them out to people by  mail, which takes a long time and costs a lot of money  The Benefit: People can download your forms online at any time, which provides  instant access and costs you nothing in printing/mailing costs instant access and costs you nothing in printing/mailing costs
    • Get Started! Get a Recreation Department Website Today http://www.stadiumroar.com http://www stadiumroar com Contact us with any questions: communications@stadiumroar.com| 908‐591‐5448