How to Use Your StadiumRoar Website - For Association Directors

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  • 1. How to Use Your StadiumRoar Website For Association Directors 1
  • 2. Table of Contents Page 3 – Login and Get Started Page 4 – My Sites Page 5 – Top Buttons Page 6 – Start Customizing Page 7 – The Home Screen Page 8 – Registration – Admin View Page 9 – Registration – Public View Page 10 – Main Navigation Buttons Page 11 – Basic Information Buttons Page 12 – Facility Scheduling – Part 1 Page 13 – Facility Scheduling – Part 2 Page 14 – Discussions Page 15 – Forms Page 16 – Photos/Videos Page 17 – Calendar Page 18 – Scores/Stats 2
  • 3. Login and Get StartedNow that you’ve signed up it’simportant to know all the benefits ofusing your StadiumRoar website.You can log-in anytime by visitingwww.stadiumroar.com. Enter youremail address and password andclick the green “LOGIN” button. 3
  • 4. My Sites As soon as you log-in, you’ll be taken to your “MY SITES” section where you can manage your sites. Click on the link to your site to view the site as a “Manager”. This is also called the “Admin” view. It’s important to note that the admin view, or your view of the site when you login, is different from the “Public” view, or the way a general person views your site during a browser session. As an admin, you can add, edit or delete any information on the site; public visitors can’t make these changes. 4
  • 5. Top Buttons As admin of your site, you are the only one that has access to the silver buttons at the top of the screen. These are “MY SITES”, “PEOPLE & EMAIL”, “FACILITY SCHEDULER”, “SITE INVITES” and “MY USER INFO”. “PEOPLE & EMAIL” allows you to store contact information for association personnel, league directors, club directors, coaches, officials, parents and players. You can email participants individually or create email groups to send bulk emails directly from your site. “FACILITY SCHEDULER” allows you to easily manage time-slot schedules at the facilities your leagues, clubs and teams play at (fields, courts, gyms, etc). “SITE INVITES” is where you receive invitations to become an admin of other StadiumRoar websites. If you decide to invite other people to be admins of your site, they will receive a site invite in their own personal “Site Invites” section. “MY USER INFO” allows you to change your password and other biographical information at any time. 5
  • 6. Start Customizing Once you visit your site as an admin, the first thing you’ll want to do is make sure the main contact information, logo, and site colors are customized to your association. You can do this quickly by clicking on the “ADD LOGO” and “CUSTOMIZE YOUR SITE’S COLORS” in the upper left corner. Then click the “ADD CONTACT INFO” in the black scoreboard area. 6
  • 7. The Home Screen 1) Management. You can add managers to your site at any time and make them “Admins” just like you. They will also be able to add, edit and delete information. 2) Description. Give your site a brief description which tells the public what your association and your new site are all about. This is a great place to add instructions about how you want visitors to use your site (ex: which buttons to click for certain material).3) Announcements. Keep your participants up-to-date with announcements. Just click the green“UPDATE” button to post an announcement; you can post as many announcements as you’d like, andeven attach files to your announcements (Word documents, etc). The announcements will beautomatically emailed to participants who register on your site using the “REGISTRATION TOOL”. 7
  • 8. Registration – Admin ViewThe “Registration Tool” lets you set up online registration for your association. You canconduct online registration for all types of programs and events that your association oversees.The “Registration Info” button allows you to see who has registered for your programs.You may want to add your League Directors and Club Directors as admins (see page 7) so theycan set up online registration for their leagues and clubs. 8
  • 9. Registration – Public View Association participants click the “REGISTER” button when they visit your site in the public view. They can then choose if they want to sign up individuals for your programs (ex, a parent signing up a child) or sign up an entire team (ex, a coach signing up a team). As people sign up, you will receive all of their information in the admin view. 9
  • 10. Main Navigation Buttons The blue buttons in the middle of the site are your main navigation buttons; they open up specific pages on your website. Feel free to use as many or as few of them as you need. 10
  • 11. Basic Information Buttons “General” is your section to post any sort of general information related to your association. You can write freely about topics of interest to your association. “News” is your section to post articles about your association (ex: game write ups, player spotlights or news from within the association). As admin, you can decide whether site admins have exclusive rights to posting news or if all website visitors can post news (team parents, local reporters, etc). “Programs” is your section to add the programs and events that are related to your association; for example, leagues, clubs, teams, camps, tournaments, meetings, fundraisers, etc. For each entry, you can include names, short descriptions, contact info and website links. “Bios” is your section to add names, photos and bios of players, coaches and directors. You can add names, background information and even photos of each person. “Addresses” is your section to add the names, addresses and directions for all game, practice and event locations that pertain to your association. You can also include links to Mapquest, Google Maps, or other sites that help with driving directions. 11
  • 12. Facility Scheduling – Part 1 To start facility scheduling, click the white flag at the top of the screen. Only admins have access to the buttons at the top of the screen. Facility Scheduling is an easy way to manage time slots for every playing location (“LOCATIONS”) and leagues/clubs/teams (“PROGRAMS”) that are involved in your association. You simply (1) add all of your playing locations, (2) add your leagues/clubs/teams, and (3) book time slots for clubs/teams at each location. Be as specific as possible when you add programs names. For example, a program name might look like this: “Advanced League - Jumpers Club – U10 Blue Boys” STEP 2 STEP 3 STEP 1 12
  • 13. Facility Scheduling – Part 2 Once you create facility schedules, you can instantly share these schedules with your association on your website. Click the blue “Facilities” button and then check off “DISPLAY” to post your schedules. Anyone can view or print facility schedules. In addition, people can even send you online requests for facility time slots. To accept online requests, click the “Location Requests” button and follow the simple steps to receive requests online. 13
  • 14. Discussions “Discussions” allows anyone to create a topic and talk about that topic with other website visitors; this section works just like any website forum. If you ever want to disable “Discussions”, you can check a box at the bottom of the page and turn off the conversation. 14
  • 15. Forms “Forms” allows you to post all of the important paperwork that you need filled out, signed or read by association participants. You can upload any sort of file in this section (Word documents, Excel documents, PDF documents, etc). Website visitors can download these documents with just a click. 15
  • 16. Photos/Videos “Photos/Videos” is the media center for your association. Here you can upload all the photos that coaches and parents have taken and videos that coaches and parents have recorded. People can view your photos and videos at any time, and even post comments on them. You can turn off commenting at any time by clicking the “Disable Comments” button. 16
  • 17. Calendar Your association calendar allows you to share your association’s day-to-day activities. Here you can post game match-ups, like “Team 1 vs Team 2 on May 3”, recurring events like practices every Tuesday at 8pm and single events like a tournament or team trip. Your calendar can be viewed in two ways – the first, “traditional view”, is shown below. The second is the “list view”, and shows all events in a chronological list. Each view can be printed by site visitors with just a click. 17
  • 18. Scores/Stats You and other admins (league directors, club directors, etc) can keep a record of teams’ game scores and player statistics. We automatically tally team stats and season totals for you. 18
  • 19. Get Started Today! Visit http://www.stadiumroar.com Contact us with any questions: communications@stadiumroar.com | 908-591-5448 19