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USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
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USAFACON 2013
USAFACON 2013
USAFACON 2013
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USAFACON 2013
USAFACON 2013
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USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
USAFACON 2013
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USAFACON 2013
USAFACON 2013
USAFACON 2013
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USAFACON 2013

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This is the bid to be made at ROCKON 2012 (Detroit, MI) for hosting NATCON in the spring of 2013, USAFACON (USAFA, CO).

This is the bid to be made at ROCKON 2012 (Detroit, MI) for hosting NATCON in the spring of 2013, USAFACON (USAFA, CO).

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  • 1.  
  • 2. USAFACON Staff
  • 3. USAFACON Commander
    • Cadet Lieutenant Colonel
    • Winston Anton Sanks
    • I am a member of the USAFACON 2013 team because I want to be a part of the incredible opportunity that exists for our Academy, and our Air Force, by hosting the 2013 national conclave.
  • 4. USAFACON Vice Commander
    • Cadet Major
    • Kevin Beauchemin
    • I am a member of the USAFACON 2013 team because I believe this conference has the potential to change our officer candidate corps for the better. Being a part of it is an answer to a higher calling.
  • 5. USAFACON Director of Operations
    • Cadet Major
    • Francesca J. Fogarty
    • I am a member of the USAFACON 2013 team because it enables me to work more closely with AAS and promote the Society within ROTC and the Academy. USAFACON is a great way to get this done!
  • 6. Falcon Squadron Commander
    • Cadet Major
    • Joe Kraynak
    • I am a member of the USAFACON 2013 team because I want to provide a setting for all AF cadets to collaborate and to understand where one another comes from when we enter the operational AF together.
  • 7. Executive Committee
  • 8. USAFACON Executive Committee Chair
    • Cadet Major
    • Lindsay Plasencio
    • I am a member of the USAFACON 2013 team because I want to assist in executing a very important and memorable event.
  • 9. Executive Committee Members
  • 10. Logistics/Support Committee
  • 11. USAFACON Logistics/Support Committee Chair
    • Cadet Second Lieutenant
    • Maria Phillips
    • I am a member of the USAFACON 2013 team because I want to grow in leadership ability and I believe this is an opportunity to learn how to execute and organize an operation of this scale which I am looking forward to.
  • 12. Logistics/Support Committee Members
  • 13. Presentation Overview
    • Coordination Considerations
    • Fairchild Room Reservations
    • Food Estimation
    • Arnold Hall Banquet
    • Cost for NATCON materials
      • T-shirts
      • Challenge coins
      • Nametags
      • Postcards
      • Pens
      • Paper
      • Schedules
  • 14. Coordination Considerations
    • Transportation
      • Schedule with Logistics squadron on base very early.
        • Imperative to have a concrete schedule for the drivers.
      • Use of “teams” to handle transportation specifically.
    • Billeting
      • Rampart Lodge
        • Ease of Access
      • ROTC cadets can stay in the dorms.
      • Fair Field Inn and Suites (Monument, CO)
        • Group discount
  • 15. Coordination Considerations
    • Escorts
      • CIC from each squadron to escort
    • Food
      • Catering through the Falcon Club via contract
      • Possible aid from Mitchell Hall
      • Catering through local businesses
    • Business Casual vs. Formal
    • Schedules
      • Weather contingency plans
      • Differing lunch plans
      • Event schedules
  • 16. Coordination Considerations
    • Resources
      • Hand-out items such as shirts, binders, pens
    • Security
      • Limit driving – provide bus transportation
        • Eliminates issues with SF
      • Escorts (cadets) to accompany
    • Excusals
      • Blanket SCA
  • 17. Fairchild Rooms
    • No cost
    • All video/audio equipment available
  • 18. Food Estimation
    • Possible Issue:
      • Mitch’s requires 50% USAFA cadets to cater
    • Alternative Options
      • Cater meals from Subway/Pizza/Chipotle…
      • Allow time and transportation to go offsite for lunch
  • 19.
    • Attendance: 1000-1200 guests including Distinguished visitors
    • Arnold Hall is allowed to have 2,000 people in the ballroom
    • The max amount of tables placed in the ballroom in previous events is 76 with a total seating for 760
    • Additional banquet rooms equipped with audio and visual support may be utilized for additional seating.
    Arnold Hall Banquet
  • 20. Resources Available
    • 870 chairs
    • 65 round 5’ tables
    • 40 rectangular 4’x6’ tables
    • The Falcon Club can provide additional chairs and tables
  • 21. Arnold Hall Costs
    • No cost to rent Arnold Hall Ballroom
      • $150 Cleaning Deposit
    • Cadets will set up and tear down before and after the event.
    • The Falcon Club will cater the banquet
      • POC: Kathleen Turmelle
      • Can provide dinnerware, tablecloths and utensils.
      • Estimated Costs much lower than previous year ($65 per person and $735 for drinks)
    • Audio and Visual support will be needed
      • On-base supplies should make costs much lower than previous years ($1,980)
    • Additional Considerations:
      • Printing dinner programs and place cards
      • Rise in the price of living. Prices might increase slightly over the next two years
  • 22. T-Shirts
    • Custom Ink (www.CustomInk.com)
    • Quantity: 1,000
    • One Color Front:
      • Prices: $5,410.00 / $5.41 ea.
    • Two Color Front:
      • Prices: $5,820.00 / $5.82 ea.
  • 23. Challenge Coins
    • Coins for Anything, Inc.
      • www.coinsforanything.com
    1.5 inch coin (#1000) Brass Nickel Plated Antique Copper Antique Silver Antique Gold 3D Design No Color $2,100 $2,350 $2,400 $2,450 $2,700 3D Design 1 side unlimited color $2,550 $2,700 $2,850 $2,900 $3,150 3D Design 2 side unlimited color $2,800 $2,950 $3,100 $3,150 $3,400
  • 24. Name Tags
    • Namifiers (www.namifiers.com)
    • Quantity: 1200
    • Lanyard Price: $0.70 each x 1200= $840.00
    • 3”x4” Horizontal Bade Holders- Slot
      • Price: $0.29 x 1200
      • Total: $348.00
    Specifications: Text Details -Royal Blue -1 Color of Print -Print 1 side -Text: (One line) USAFACON 2013 United States Air Force Academy -Font: Bookman Old Style , White
  • 25. Pens
    • “ USAFACON 2013”
    • “ United States Air Force Academy”
    • Pens Express
      • (www.pensxpress.com)
    The Chelsea Carnival Xpress Xpress Odyssey Unit Price: $0.49 Cost: $588.00 Unit Price: $0.27 Cost: $324.00 Unit Price: $0.43 Cost: $516.00
  • 26. Post Cards
    • www.Postcards.com
    • Double Sided 4” x 6”
    • Subtotal: $151.67 for #2500
    • Grand Total: $184.27
    • Colorprintingwholesale.com
    • Double Sided 4” x 6”
    • Grand Total: $ 114.50 for #2000
  • 27. Paper
    • www.Printplace.com
    • Double Sided 8.5” x 11”
    • Number: 1000
    • Custom Design
    • Grand Total: $2,816
  • 28. Schedules Update Printing, Inc. Color Printing Whole Sale Comparison:
    • Product: Packet
    • Size: 8.5 x 11
    • Stock: 70# White Offset
    • Pages: 20pg
    •   
    • Black & White - 1200 sets
      • $876.00 (corner stapled)
      • $1050.00 (black spiral bind) 
    • Color - Two Sides - 1200 sets (10pg)
      • $3132 (corner stapled)
      • $3305 (black spiral bind)
    Color- Size: 8.5''x11'' Pages: 20pp Binding: Wire-O Binding Amount: 1000 Total Cost: $1564.06 Update Printing:   Total= $876   Per Person Cost: $0.73 Xpress Printing: Total = $846   Per Person Cost: $0.71 ColorPrinting: Total=$1564 Per Person Cost: $1.56
  • 29. Current Total   Low High   Low High General Materials Room $0 $0 T-Shirts $ 5,410 $ 5,820 Food -- -- Coins $ 2,150 $ 3,150 Banquet Nametags $ 990 $ 1,188 Catering -- -- Postcard $ 140 $ 184 Tech. $ 1,980 $ 1,980 Pens $ 324 $ 588 Programs $ 682 $ 682 Paper   $ 2,814 $ 2,814 Name Card $ 125 $ 125 Schedule $ 846 $ 1,564 Misc $ 735 $ 735 TOTAL $ 16,196 $ 18,830
  • 30. Protocol and Hospitality Committee
  • 31. USAFACON Protocol/Hospitality Committee Chair
    • Cadet Second Lieutenant
    • Dylan Juedeman
    • I am a member of the USAFACON 2013 team because this event has the potential to broaden the horizons of Air Force cadets and future officers by providing extraordinary opportunities in networking, communication, and leadership.
  • 32. Protocol/Hospitality Committee Members
  • 33. Protocol/Hospitality Committee USAFACON Status Update - Protocol Committee members currently in the process of studying the Joint Protocol Manual for future correspondence tasks - Also compiling list of potential USAFACON distinguished visitors
    • Distinguished Visitors
    • President of the United States
    • Secretary of Defense
    • Secretary of the Air Force
    • Air Force Chief of Staff
    • Air Force Medal of Honor Recipients
    • Astronauts
    • Thunderbirds
  • 34. Public Affairs Committee
  • 35. USAFACON Public Affairs Committee Co-Chair
    • Cadet Second Lieutenant
    • David S. Chui
    • I am a member of the USAFACON 2013 team because I want to make a difference in helping ROTC Cadets understand Air Force Academy Cadets better.
  • 36. Public Affairs Committee Members
  • 37. USAFACON LOGO
    • This is the USAFACON Logo we are planning to use.
  • 38. NATCON VIDEO STATUS
    • The Public Affairs Committee is gathering videos that displays the Air Force Academy, and the nearby attractions at its finest to be integrated into a movie trailer to win the hearts of the ROTC cadets to desire to come to the Air Force Academy for their next conference.
    • We are also in the process of asking permission from video owners to avoid copyright infringements and lawsuits.
  • 39. Recreation Committee
  • 40. USAFACON Recreation Committee Chair
    • Cadet Major
    • Marilyn Matine Cole
    • I am a member of the USAFACON 2013 team because I was excited about working with ROTC and USAFA Cadets and providing fun activities for NATCON, the largest gathering of USAF Officer Candidates.
  • 41. Recreation Committee Members
  • 42. Attractions
    • Seven Falls
    • 2850 S. Cheyenne Canyon Road Colorado Springs, Colorado 80906
    • Hours of Operation: Mon- Sun 9am until 4:15pm
    • Prices: $9.25
  • 43. Attractions (cont’d)
    • Pikes Peak
    • Interesting Fact: the most visited mountain in North America, second in the world behind Mount Fuji
    • Location: 10 Miles West on Hwy. 24 Cascade, CO 80901
    • Hours of Operation: 9am-3pm(Train schedule varies, reservations strongly advised)
    • Prices: $34 (train) $12 (general admission)
  • 44. Attractions (cont’d)
    • Garden of the Gods
    • Address: 1805 North 30th Street  Colorado Springs, CO 80904-1247 (719) 634-6666
    • Hours: May 1 - Oct 31   5am - 11pm Nov 1 - Apr 30   5am - 9pm
    • Price: FREE!
    • For more information visit: http://www.gardenofgods.com/
  • 45. Attractions (cont’d)
    • Cave of the Winds Address 100 Cave of the Winds Road Manitou Springs, CO 80829 (719)685-5444
    • Hours: Summer Hours: 9am-9pm Winter Hours: 10am-5pm Open 346 days per year
    • Price: Discovery Tour - $9-$18 Lantern Tour- $12-$22 Eco|Venture Tour -$9-$18
    • For more information visit: http://caveofthewinds.com/
  • 46.
    • Activity: Peterson Air and Space Museum
    • Location: 150 East Ent Avenue Peterson Air Force Base CO 80914-1303
    • Hours of Operation: 9:00 AM - 4:00 PM Tuesday through Saturday
    • Museum closed Sunday, Monday and Federal Holidays.
    • Airpark available for viewing all the time.
    • Prices: Due to security conditions, access to the Museum is restricted to (1) Visitors with military identification or visitors escorted by DOD cardholders.
  • 47.
    • Movie Theaters
    • Location: Cinemark Theater and Imax, 3305 Cinema Point, Colorado Springs, CO 80922
    • Hours of Operation: 1000-2400 (depends on final showing time)
    • Prices: $12 range
    • Location: Interquest Theater 11250 Rampart Hill View, Colorado Springs, CO 80920
    • Hours of Operation: 1000-2400 (depends on final showing time)
    • Prices: $8.75
    • Location: Carmike Chapel Hills 15 Theater, 1710 Briargate Blvd, Colorado Springs, CO 80920
    • Location: Tinseltown USA, 1545 E Cheyenne Mountain Blvd, Colorado Springs, CO 80906
  • 48.
    • Activity: 6 Flags Elitch Gardens
    • Location: 2000 Elitch Circle Denver, CO 80204
    • Hours of Operation: Store hours may vary due to seasonality.
    • Phone: (303) 595-4386
    • Prices: 2012 Daily Tickets
    • Adults 48″ and Over: $42.99
    • Children Under 48″ and Seniors over age 62: $29.99
  • 49.
    • Activity: Glen Eyrie Castle
    • Location: 3820 North 30 th Street, Colorado Springs, CO 80904
    • Hours of Operation: Morning Tours are offered Monday - Friday at 11:00 am. (in the summer months only)
    • Afternoon Tours are offered 7 days per week at 1:00 pm.
    • Prices: $6 per person, free for children under 5
  • 50.
    • Activity: Sky Sox Baseball
    • In 2011, games started in April!
    • Very cheap tickets, sometimes free!
  • 51.
    • Activity: Flying W Ranch
    • Location: 3330 Chuckwagon Road, Colorado Springs, CO 80919
    • Western Town: Begins 1630
    • Chuck wagon Supper: Begins 1900
    • Western Music Show: Begins 2000
    • Prices: General Admission $25 - Military Admission $23
  • 52.
    • Activity: Olympic Training Center
    • Location: 1 Olympic Plaza, Colorado Springs, CO 80909
    • Hours of Operation: Mon-Sat 0900-1600
    • Prices: Free public tours
  • 53.
    • Activity: Cheyenne Mountain Zoo
    • Location: 4250 Cheyenne Mountain Zoo Road, Colorado Springs, CO 80906
    • Hours of Operation: 0900-1600
    • Prices: Adults $14.25, Military $11.25
    • Phone: 719-633-9925
  • 54.
    • Activity: Eisenhower Golf Course
    • Location: PO Box 72, USAF Academy, CO 80840
    • Hours of Operation: 0600-Dark
    • Prices: $40 for 9 holes, $60 for 18 holes
    • Phone: 719-333-2606
  • 55. Bars 15C Club Back East Bar and Grill Cheddar's Casual Café CJ's Sports Bar Colorado Mountain Brewery Guthries Bar and Grill Jack Quinn Irish Ale House Joe's Bar Maggie Mae's Restaurant & Pub Nosh O'Malley's Steak Pub Oscar's Oyster Bar PF Chang's China Bistro Phantom Canyon Brewing Co Southside Johnny's Texas Roadhouse The Elephant Bar The Golden Bee The Thirsty Parrot Bar and Grill Tony's
  • 56. Registration Committee
  • 57. USAFACON Registration Committee Chair
    • Cadet Major
    • Christopher Huynh
    • I am a member of the USAFACON 2013 team because I believe that its mission will have a great impact not only on USAFA-ROTC relations, but upon the future of the entire US Air Force as well.
  • 58. Registration Committee Members
  • 59. Registration Committee Overview
    • Committee Responsibilities:
      • Open preliminary contracts with hotels in Northern Colorado Springs Area
      • Contact sponsors willing to contribute to USAFACON 2013
  • 60. Registration Committee Overview
    • Attendee arrival documentation
    • Online registrations
    • Hotel room assignments
    • Banquet food choices
    • Recreation activity choices
    • Coordination with Transportation Committee
    • Consolidation of balance sheet
  • 61. Accommodations
    • Since our primary venues are taking place at USAFA, we will only need to book hotels for the housing of the attendees.
    • Distinguished Visitors will be housed at the Rampart Lodge on base for maximum interaction with cadets and other DVs.
  • 62. Accommodations
    • Hampton Inn Central - Air Force Academy
      • Offering 50 4-man rooms at $69 per night
    Indoor Swimming Pool On The Run™ Breakfast Bag Walking distance to four nationally known restaurants Jump Start Fitness Center
  • 63. Accommodations
    • Embassy Suites Colorado Springs
      • Offering 120 4-man rooms at $83 per night
    • Complimentary Cable, CNN, ESPN, Showtime, Pay-per-View and Nintendo.
    • Indoor pool, whirlpool, sauna, fitness room and complimentary parking.
    • On-site restaurant along with several restaurants within walking distance here in our cul-de-sac.
    • Tranquil, serene hiking trails right outside our doors.
  • 64. Accommodations
    • The Academy Hotel – Best Western Colorado Springs
      • Offering 114 4-man rooms at $63 per night
    • Indoor Heated Pool
    • New Fitness Center
    • Outdoor Patio & Sun Deck
    • Hot Tub
    • FREE Day Pass To Nearby Bally's Fitness Center
  • 65. Accommodations
    • Residence Inn Colorado Springs- North Academy
      • Room offerings/cost pending (est. $83 per night)
    • Rooms equipped with all the conveniences of a modern home.
    • Putting Green & Sport Court
    • Offers complimentary breakfast buffet
    • Indoor Pool & Jacuzzi
  • 66. Sponsors
    • Coordination with the following:
      • Mr. Henry Schaffer, USAFA Cadet Activities
      • Mr. Ross Ryan, 10 th Support Squadron
      • The Associate of Graduates
  • 67. Security Committee
  • 68. USAFACON Security Committee Chair
    • Cadet Second Lieutenant
    • Ezra Jacob Siegel
    • I am a member of the USAFACON 2013 team because safety comes first in my book and I am committed to ensuring that this NATCON is fun but also safe and secure for all of our respective guests. I want to take an active role in seeing this event be the best NATCON the Arnold Air Society has ever seen, and will do whatever necessary to achieve it. I also feel that being a chairman will improve my leadership skills both as a cadet and a future officer.
  • 69. Security Committee Members
  • 70. Transportation Committee
  • 71. USAFACON Transportation Committee Chair
    • Cadet Major
    • Adah Frankovic
    • I am a member of the USAFACON 2013 team because I would like to help make this event run as smoothly as possible given that it is an outstanding opportunity for USAFA to shine.
  • 72. Transportation Committee Members
  • 73. Transportation
    • USAFA Busses: To/from airport, hotel, USAFA, and community center (FREE)
    • Rental Cars: To/from airport, hotel, USAFA, community center, and recreation ($220 per car per week)
    • Charter Busses: To/from hotel and recreation (Waiting on response from varies companies)
    • Public Transportation: To/from hotel and recreation (Metro Bus-$1.75) (Taxis- waiting on response)

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