To the Cloud!How to Compile and Analyze   Reference Statistics    Easily and for Free                  Sonnet Ireland     ...
The Way We Were... Originally, we used a printout sheet. This sheet was always at the reference desk in the Learning Commo...
The Problems... Messy--Was an absolute headache to compile and analyze Incomplete - pages were either missing or never cre...
Why GoogleDocs? Digital form--spreadsheets that can be used to calculate totals Can be accessed and updated by multiple pe...
How it works... 1. Duplicate the template for the day. 2. Update statistics throughout the day. 3. Copy statistics from Go...
CALCULATIONSDemonstration of GoogleDocs       How many of you arefamiliar with using Excel formulas?
Benefits Hosted offsite--available anywhere with an internet connection Multiple users can update the spreadsheet at one t...
Problems with Using Google Too many sheets (for too many days) can get messy Sometimes there are errors in the formula aft...
CALCULATIONSDemonstration of Sharepoint Advanced formulas for analysis.
Why Dropbox? Free account offers 2GB of storage Saved across multiple computers and on the cloud Can be shared with multip...
How Dropbox Works Go to Dropbox.com Create an account and download Dropbox on to your computer. You can download it onto s...
Dropbox Demonstration
Questions?ResourcesGoogleDocs docs.google.comDropbox    dropbox.com                 Sonnet Ireland               sebrown3@...
To the Cloud! How to Compile and Analyze Reference Statistics Easily and for Free
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To the Cloud! How to Compile and Analyze Reference Statistics Easily and for Free

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Presentation on the technology used to compile and analyze statistics at the Earl K. Long Library at the University of New Orleans. Presented at the Louisiana Library Association Annual Conference in Shreveport, LA on March, 23, 2012 at 1pm by Sonnet Ireland and Faith Simmons.

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To the Cloud! How to Compile and Analyze Reference Statistics Easily and for Free

  1. 1. To the Cloud!How to Compile and Analyze Reference Statistics Easily and for Free Sonnet Ireland Faith G. Simmons University of New Orleans LLA 2012
  2. 2. The Way We Were... Originally, we used a printout sheet. This sheet was always at the reference desk in the Learning Commons. Sheets were also printed out for the Circulation desk.
  3. 3. The Problems... Messy--Was an absolute headache to compile and analyze Incomplete - pages were either missing or never created. Trying to use these sheets months later, it could be hard to figure out if a sheet wasnt created because there were no questions or because we were closed. With different access points throughout the library, many reference interactions went unmarked because of the inconvenience of the location of the sheet.
  4. 4. Why GoogleDocs? Digital form--spreadsheets that can be used to calculate totals Can be accessed and updated by multiple people at the same time Free and user-friendly Security--multiple options for allowing access to the sheet
  5. 5. How it works... 1. Duplicate the template for the day. 2. Update statistics throughout the day. 3. Copy statistics from GoogleDocs into a stable spreadsheet. 4. Save the stable spreadsheet in Sharepoint (paid program) and Dropbox (free) 5. Use the stable spreadsheets to calculate the totals and analyze the data
  6. 6. CALCULATIONSDemonstration of GoogleDocs How many of you arefamiliar with using Excel formulas?
  7. 7. Benefits Hosted offsite--available anywhere with an internet connection Multiple users can update the spreadsheet at one time Auto save Login options--password, or link, or username Published but not searchable Can export into a spreadsheet. Definitions of various interactions are spelled out in the sheet
  8. 8. Problems with Using Google Too many sheets (for too many days) can get messy Sometimes there are errors in the formula after duplicating the template multiple times Communication--important that everyone is on the same page (numbers vs. tick marks; is phone virtual or in-person)
  9. 9. CALCULATIONSDemonstration of Sharepoint Advanced formulas for analysis.
  10. 10. Why Dropbox? Free account offers 2GB of storage Saved across multiple computers and on the cloud Can be shared with multiple people Get even more storage with .edu email addresses
  11. 11. How Dropbox Works Go to Dropbox.com Create an account and download Dropbox on to your computer. You can download it onto several computers (your work, your home desktop, your laptop, your iPad) with the same account. When you save a file, save it in a Dropbox folder. This will save the file on any computer with your Dropbox account. Access the file from any of your Dropbox computers...or from another location via Dropbox.com. Any changes you make to the file will be automatically updated across all of your computers.
  12. 12. Dropbox Demonstration
  13. 13. Questions?ResourcesGoogleDocs docs.google.comDropbox dropbox.com Sonnet Ireland sebrown3@uno.edu Faith G. Simmons fsimmons@uno.edu

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