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Asap methodology

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ASAP implementation Roadmap

ASAP implementation Roadmap

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  • 1. ASAP Implementation Roadmap SAP Business Solution Presented By: Riasatian Riasatian@SamehAra.com Riasatian@Gmail.com Mob: 0912 1791087 Date : 1390.05.20
  • 2. Methodology – why? ASAP Overview ASAP Roadmap Structure ASAP Content Overview How to access Roadmap Project Management in ASAP
  • 3. Projects from another perspective “An estimated 68% of corporate IT projects are neither on time nor budget, and they don’t deliver the originally stated business goals. Some even claim that during the last two years, $100 billion to $150 billion of U.S. IT projects have failed altogether.” Mark Jeffery and Ingmar Leliveld: Best Practices in IT Portfolio Management, MITSloan Management Review, Spring 2004 Mohsen Riastian, Samehara Page 3
  • 4. Typical questions when you starting the project How to best use selected solution capabilities? Do we have internal capabilities and capacity to staff the project?How and where do we start? Who does what in this project? How expensive will this project be? How do we keep the costs low? How to manage project and business risks involved? How do we assure success? How to build internal expertise? Mohsen Riastian, Samehara Page 4
  • 5. Industry Best Practices to mitigate project failure risk MOST UTILIZED PRACTICES in IT projects10TOP 1. Regularly use project management methodologies: 96% 2. Conduct regular strategic planning meetings to achieve alignment: 93% 3. Conduct internal customer satisfaction surveys: 86% 4. Create and use performance metrics: 81% 5. Regularly use portfolio management or other project prioritization methodology: 80% 6. Perform financial audits: 79% 7. Use leadership development programs: 79% 8. Make the CIO a member of the corporate board or executive committee: 76% 9. Employ internal relationship managers/account executives to work with the business: 75% 10. Conduct post-implementation audits: 74% (Percentages refer to number of respondents using this practice.) Source: Richard Pastore and Lorraine Cosgrove Ware: The Best Practices, CIO Magazine May 2004 Mohsen Riastian, Samehara Page 5
  • 6. Delivering Successful Solutions AcceleratedSAP Methodology Description http://service.sap.com/asap AcceleratedSAP methodology is proven, repeatable and successful approach to implement SAP solutions across industries and customer environments. AcceleratedSAP provides content, tools and expertise from thousands of successful implementations. More info Mohsen Riastian, Samehara Page 6
  • 7. Project Management expertise Management of the implementation project Aligned with industry standards and procedures (PMI PMBOK®) Specific to implementation of SAP solutions Key components for success AcceleratedSAP - proven methodology Aligns customer’s business requirements to SAP solutions SAP Solution Composer Offers AcceleratedSAP roadmap composed to fit specific project needs SAP Roadmaps Facilitates efficient solution design, documentation, configuration, testing and operations SAP Solution Manager AcceleratedSAP toolset Mohsen Riastian, Samehara Page 7
  • 8. Key components for success AcceleratedSAP - proven methodology NewToolset  Facilitates efficient solution design, configuration, testing and operation  Delivered offline in SAP Service Marketplace and in SAP Solution Manager ValueSAPToolset  Aligns customer’s business requirements to SAP solutions SAP Solution Composer SAP Roadmaps SAP Solution Manager AcceleratedSAP methodology  Provides proven, comprehensive, repeatable and rich implementation methodology to streamline projects  PMI aligned framework with templates and tools for performing effective project management SAP Solution Map Composer Implementation Assistant Q&Adb, BPML, Diagram Explorer Evolved to Evolved to Replaced by Mohsen Riastian, Samehara Page 8
  • 9. Methodology People and Expertise Content and Tools Consulting Services SAP Consulting Where Methodology fits Achieve your implementation goals through leveraging SAP experts, services, methodology, content and tools. Mohsen Riastian, Samehara Page 9
  • 10. Content: AcceleratedSAP Roadmaps Guidance and navigation for your implementation team Definition Benefits More info ASAP roadmaps outline the activities involved in implementing, upgrading, or enhancing SAP solutions enriched with set of deliverables, accelerators, role descriptions and additional guides  Transparent, proven approach helping the project team to really work as a team and to reduce implementation time, costs and risks  Achieve better results since you base your project on the experiences others made before. Both hard facts as well as soft skills are addressed  Knowledge management - use the Implementation Roadmap for SAP solutions to gather knowledge on how to organize and run your implementation projects http://service.sap.com/roadmaps Usage Provide content (work packages, activities, tasks, deliverables, accelerators) that can be used during the entire project lifecycle. Target Group Customers, Partners, SAP Consulting Availability The roadmaps are made available through: SAP Solution Manager and SAP Service Marketplace Mohsen Riastian, Samehara Page 10
  • 11. AcceleratedSAP Implementation Methodology Phase 1: Project Preparation for SAP project.initial planning and preparationDuring this phase the team goes through Phase 2: Business Blueprint common understanding of how the companyThe purpose of this phase is to achieve a . The result is the Business Blueprint, a detailedintends to run SAP to support their business documentation of the results gathered during requirements workshops. Phase 3: Realization requirements based onimplement all the business processThe purpose of this phase is to the Business Blueprint. The system configuration methodology is provided in two work packages: Baseline (major scope); and Final configuration (remaining scope). Phase 4: Final Preparation (including testing, end usercomplete the final preparationThe purpose of this phase is to training, system management and cutover activities) to finalize your readiness to go live. The Final Preparation phase also serves to resolve all critical open issues. On successful completion of this phase, you are ready to run your business in your live SAP System. Phase 5: Go Live & Support The purpose of this phase is to move from a project-oriented, pre-production environment to live production operation. Mohsen Riastian, Samehara Page 11
  • 12. SAP Standard Roadmaps (1/2) Implementation Roadmap for SAP Solutions provides the methodological framework for the project team to leverage in the implementation of a SAP solution. It covers, among other things, the necessary project management, requirements gathering, design, configuration of business processes, technical implementation, test procedures, training and organization change management. In this roadmap deliverables represent the main objects within a project. Each deliverable then provides outline of the Outputs (components creating the deliverable) and relevant Methods that represent the activities and tasks the project team conducts Implementation DescriptionRoadmap Type The Global Template Roadmap describes how to organize and how to run a project in which a corporate template is developed. The Global Template Roadmap is geared to more complex implementation or harmonization projects, typically involving more than one kind of SAP solution, and a variety of sites, possibly in different countries. The corporate template is rolled out to other sites in a follow-up project. Global Template Mohsen Riastian, Samehara Page 12
  • 13. SAP Standard Roadmaps (2/2) This roadmap is designed to help you carry out the customizing activities required for an upgrade. These customizing activities are essential if you want to continue to use the same functions in your business application components after an upgrade. Upgrade DescriptionRoadmap Type The Solution Management Roadmap provides a methodology for the implementation of the technical infrastructure and its operation. The Solution Management Roadmap complements the Implementation Roadmap. Solution Management Mohsen Riastian, Samehara Page 13
  • 14. Roadmaps Add Value to the Implementation What to do, and when to do it Why you should do it and how to do it Accelerators Who does it When used properly, a roadmap will provide guidance on the following:
  • 15. Enforcing standards Methodology alone will not make your project successful. You need to enforce it – appoint methodology champion for the project. Mohsen Riastian, Samehara Page 15
  • 16. Methodology – why? ASAP Overview ASAP Roadmap Structure ASAP Content Overview How to access Roadmap Project Management in ASAP
  • 17. Source: Implementation Roadmap – Activity based (ABR) Each work package comprises several activities. Activities contain the tasks that project team members need to carry out, in order to fulfill the project goals. At this level, you can find more accelerators containing information relevant for your implementation project. Activity (Level 3) Each ASAP Roadmap phase is made up of several work packages with topics. The work packages are designed to realize the main objectives of each Roadmap phase. Work packages are made up of activities and tasks. Work Package (Level 2) Each Roadmap is divided into several large phases, each of which represents a major milestone in the project plan. Phase (Level 1) DescriptionStructure Each activity is made up of several tasks. The task describes the steps Project team members are required to perform the tasks. Task (Level 4) Level 1 Level 2 Level 3 Level 4 Mohsen Riastian, Samehara Page 17
  • 18. Source: Implementation Roadmap – Deliverable based (DBR) Each deliverables comprises several outputs. Outputs are document or tangible items that are results of a process. The output supports the completion of a desired deliverable as a standalone component. Output (Level 3) Each phase is made up of several deliverables with topics. The deliverables represent the main objects within a project. A deliverables are further comprised of outputs. Deliverable (Level 2) Each Roadmap is divided into several large phases, each of which represents a major milestone in the project plan. Phase (Level 1) Level 1 Level 2 Level 3 DescriptionStructure The Deliverable-based Roadmap will also have a ‘references’ tab to provide a link to the activities & tasks (method) associated with creating the deliverable. Mohsen Riastian, Samehara Page 18
  • 19. Improved Implementation Roadmap Activity based Impl. Roadmap Deliverable Based Impl. Roadmap Implementation Roadmap Mohsen Riastian, Samehara Page 19
  • 20. Implementation Roadmap - Structure Phase Deliverable Group 1 Deliverable O: Output α.1 O: Output α.2 M: Activity 1.1 Task 1.1.1 Task 1.1.2 M: Activity 1.2 Task 1.2.1 Deliverable Group 2 Milestone A Deliverable consists of several outputs Methods (activities and tasks) that create or contribute to creation of the deliverable Mohsen Riastian, Samehara Page 20
  • 21. Easy navigation in the roadmap Attributes used to classify roadmap nodes and accelerators to enable easy navigation and user specific views. Following attributes are used Flavors – represents SAP Solutions (mySAP ERP, mySAP CRM, ….) Subject Areas – knowledge domains in the implementation project (Project Management, Org. Change Management, Technical Implementation, …) Project Roles – filter activities, tasks or outputs Showing only relevant areas of the roadmap (by user preference) Activity based view Deliverable based view Mohsen Riastian, Samehara Page 21
  • 22. References Relationship between Outputs and relevant Activities or Tasks Phase Deliverable Group 1 Deliverable O: Output α.1 O: Output α.2 M: Activity 1.1 Task 1.1.1 Task 1.1.2 M: Activity 1.2 Task 1.2.1 Deliverable Group 2 Milestone A References point from Tasks or Activities (where tasks are not available) to the relevant Outputs that are being produced (or contributed to) by the performed task or activity. Mohsen Riastian, Samehara Page 22
  • 23. Deliverable: Methods and Outputs relationship Mohsen Riastian, Samehara Page 23
  • 24. Project Roles and Subject Areas Phase Deliverable Group 1 Deliverable O: Output α.1 O: Output α.2 M: Activity 1.1 Task 1.1.1 Task 1.1.2 M: Activity 1.2 Deliverable Group 2 Milestone A Subject Area – deliverable is part of a discipline, domain or subject area in the project AttributeStructure Project Roles - project role is involved or performs the activity producing an Output Project Roles assigned to Outputs and Tasks (or Activity where tasks not available) Mohsen Riastian, Samehara Page 24
  • 25. Roadmap Flavor – Solution Relevant Nodes Phase Deliverable Group 1 Deliverable O: Output α.1 O: Output α.2 M: Activity 1.1 Task 1.1.1 Task 1.1.2 M: Activity 1.2 Task 1.2.1 Deliverable Group 2 Milestone A Flavor – assigned to all nodes applicable for given solution (flavor) AttributeStructure Flavor assigned to each individual node with exception of Outputs and Methods node (gray nodes) Mohsen Riastian, Samehara Page 25
  • 26. Methodology – why? ASAP Overview ASAP Roadmap Structure ASAP Content Overview How to access Roadmap Project Management in ASAP
  • 27. PM Processes happen throughout the project Each phase has Phase Start, Deliverable Creation/Acceptance and Closure tasks Mohsen Riastian, Samehara Page 27
  • 28. AcceleratedSAP and PM process alignment PM deliverables are mapped to ASAP phases Description More info http://service.sap.com/roadmaps Project Management Methodology ASAP Alignment Principles Initiating and Planning deliverables in Project Prep and Business Blueprint Requirements Planning, which is replaced by Blueprint Executing/Controlling deliverables in Realization, Final Prep and partly in Go Live and Support Final Customer Acceptance occurs in Go Live & Support Initiating Project Preparation Planning Executing/ Controlling Closing Business Blueprint Realization Final Preparation Go Live & Support Project Charter Project Plan Management Plans Requirements Planning Final Customer Acceptance Project Closeout Report Lessons Learned ASAP Implementation Roadmap Closing happens in Go Live & Support Mohsen Riastian, Samehara Page 28
  • 29. Methodology – why? ASAP Overview ASAP Roadmap Structure ASAP Content Overview How to access Roadmap Project Management in ASAP
  • 30. ASAP Structure The individual phases of the ASAP Implementation Roadmap are: 1. Project Preparation - project formally initiated and planning well under way. 2. Business Blueprint - project team gathers requirements and conducts conceptual design of the solution. 3. Realization - system solution built and integration tested, end users trained 4. Final Preparation - authorization to cut over to new system solution 5. Go Live and Support - solution confirmation and project closure that are produced during the duration of the phasedeliverablesEach phase has a set of . Each deliverable provides list of Outputs itup phases-input to followand serve as the consist of and Methods that are used to produce the deliverable. Mohsen Riastian, Samehara Page 30
  • 31. Project Preparation The purpose of this phase is to provide initial planning and preparation for your SAP project. Although each SAP project has its own unique objectives, scope, and priorities; the steps in Phase 1 help you to identify and plan the primary focus areas that need to be considered. Mohsen Riastian, Samehara Page 31
  • 32. Business Blueprint The purpose of this phase is to create the Business Blueprint, which is detailed documentation of the results gathered during requirements workshops. Furthermore, the Business Blueprint documents the business process requirements of the company. With this, you can better understand how the company intends to run its business within the SAP System Mohsen Riastian, Samehara Page 32
  • 33. Realization The purpose of this phase is to implement business and process requirements based on the Business Blueprint. The objectives are final implementation in the system, an overall test, and the release of the system for production (live) operation. In addition, the project team receives relevant knowledge. Mohsen Riastian, Samehara Page 33
  • 34. Final Preparation The purpose of this phase is to complete the final preparation (including testing, end user training, system management and cut-over activities), to finalize your readiness to go live. The Final Preparation phase also serves to resolve all crucial open issues. On successful completion of this phase, you are ready to run your business in your live SAP System.
  • 35. Go Live and Support The purpose of this phase is to cut over to live productive operation and to continuously support and improve live operations Mohsen Riastian, Samehara Page 35
  • 36. Methodology – why? ASAP Overview ASAP Roadmap Structure ASAP Content Overview How to access Roadmap Project Management in ASAP
  • 37. SAP Roadmaps – Today Delivery mechanism Solution Management Implementation Global Template Upgrade Implementation Deliverables Based – implementation roadmap oriented to deliverables that the project team needs to prepare in order to implement the solution Legend: Activity/Task Based – roadmap presented as sequence of activities that the project team performs to implement the solution Primary toolset for ASAP roadmap delivery to customers and partners Primary toolset for customers and partners without access to SAP Solution Manager system Mohsen Riastian, Samehara Page 37
  • 38. SAP Roadmaps – September 2004 Delivery mechanism Solution Management Implementation Global Template Upgrade Deliverables Based – implementation roadmap oriented to deliverables that the project team needs to prepare in order to implement the solution Legend: Activity/Task Based – roadmap presented as sequence of activities that the project team performs to implement the solution Primary toolset for ASAP roadmap delivery to customers and partners Primary toolset for customers and partners without access to SAP Solution Manager system Mohsen Riastian, Samehara Page 38
  • 39. How SAP delivers ASAP Roadmaps AcceleratedSAP Roadmaps delivered via SAP Service Marketplace and SAP Solution Manager (Improved Implementation Roadmap delivered in Solution Manager 3.2 and higher). Mohsen Riastian, Samehara Page 39
  • 40. Roadmap Resources & Support  Central location for all Roadmap questions and material  http://service.sap.com/roadmaps  Support  Should you experience any issues with the roadmap please report the issue via SAP Support in component SV-ASA  Discussion forums  Post your questions on the Roadmap pages in Service Marketplace Mohsen Riastian, Samehara Page 40
  • 41. Question & Answer Toward Excellence