Life orientation inventory

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Life orientation inventory

  1. 1. KIRLOSKAR PNEUMATIC Co. LTD PARTICIPANT WORKBOOK PERSONAL EFFECTIVENESS SHIRISH BAGEWADI shirishbagewadi@yahoo.com +919890658783
  2. 2. Please fill up the following LIFE ORIENTATION INVENTORY – By Dr. Udai PareekPart AWrite 1 If you spend much less time than the average person in your group – you are amongst lowest 5%Write 2 If you are lower than the average – you are amongst the lower 20%Write 3 If you are like most people – you are among 80%Write 4 If you spend more time than the average – you are among the top 20%Write 5 If you spend much more time than the average – you are amongst the top 5%Sr. Description RankA1 Reading to broaden your knowledgeA2 Being with your wife and children / familyA3 Exercises to improve your physical fitness like yoga, jogging, gym , etcA4 Attending courses for self developmentA5 Engaging in religious activitiesA6 Engaging in spiritual pursuits and activitiesA7 Acquiring financial assets – shares, investments, real estate, etcA8 Giving time for parents / family problems and mattersA9 Contacting and meeting old friends and associatesA10 Leisure oriented activities – hobbies, sports, etcA11 Socializing – parties, clubs, small groups for cards, etcA12 Being part of professional associations – societies, etcA13 Community service and problem solving, taking social initiativeA14 New ways of increasing efficiency, commitment of employees, etc 1
  3. 3. Part B – Six pairs of statements are given below. If there is a conflict between thetwo items in each pair, which one would you prefer? Use the following to respondWrite 1 If (a) is clearly much more important than (b)Write 2 If (a) is more important than (b)Write 3 If (a) is equally as important as (b)Write 4 If (b) is more important than (a)Write 5 If (b) is clearly much more important than (a)Sr. Description RankB1a Work demandsB1b Demands made by family and parentsB2a Concern for perks and other facilitiesB2b Concern for job contentB3a Concern for fast promotionsB3b Concern for one’s familyB4a Placement in hometown or desired placeB4b Challenging and interesting jobB5a Taking responsibility in professional / community service organizationB5b Spending time with old friends / parents and relativesB6a Continuing with and concentrating on, a job for a long timeB6b Searching for a job giving better opportunities for a career in the future 2
  4. 4. Transfer the numbers you have given in the questions as per the questions given below.Ensure you put the right number against the right question Enlarging style Enfolding style A1 A2 A3 A5 A4 A6 A7 A8 A12 A9 A13 A10 A14 A11 B2 B1 B4 B3 B6 B5 Total TotalTotal –10 = Total – 10 = X 2.5 = X 2.5 = 3
  5. 5. Understanding Efficiency and Effectiveness • • • • • • • • •Basic Requirements to be effective • • • • • • • • • 4
  6. 6. Traits qualities of an Effective ColleagueBehavior • • • • • •Attitude • • • • • •Skills • • • • • • 5
  7. 7. Learning from the story – “The Hen that Lays the Golden Eggs”Vehicle comparison 6
  8. 8. The Balance Between P = PCInvestments needed in LifeP • • • •I • • • •N • • • • 7
  9. 9. Influence and ConcernExisting 8
  10. 10. Influence and ConcernFuture 9
  11. 11. ACTION CONSEQUENCE MODEL • • • • • • • • 10
  12. 12. TIME PRODUCTIVITY STRETCH 11
  13. 13. CASE STUDYTushar is a successful entrepreneur in his early thirties, running a trading business incomputer hardware and networking products and services and is based at Pune. Over theyears, by sheer hard work and persistence he has a good base of clients in the state.Recently, he had attended a seminar on management tools and techniques in which one ofthe sessions was on time management and the importance of a “TO DO” list.Tushar decides one day to start making a “TO DO” list. After dinner, he sits down tomake a list. He has to go to Mumbai tomorrow with his SUV, as he has to buy certaincomponents for an important client. He has go himself as getting them by courier /transport would take time and he has to deliver the same within the next few days – orelse he may lose the client in the future and also may have to pay penalty for latedelivery. He also has to meet 2 clients in Mumbai.He also has an appointment with his doctor for a checkup in the evening, which he doesevery 6 months for his entire family. His anti-virus software license on his laptop andcomputer systems has expired and must update it. He cannot take a risk due to the threatof virus.He is an office bearer of the local traders association. The local traders association hasalso called a meeting in the late afternoon, where he would get some important contactsand also know some aspects of the changes in the sales tax laws – as there is a talkarranged by the traders body. He reckons that he can go to Mumbai early in the morningand come back by afternoon.During the end of the day, he has to send some invoices to clients for services given inthe last month. The invoices are already late.Tushar sits down and makes his “TO DO” list Go to Mumbai – buy the components Meet clients Meet doctor in the evening Update anti – virus software Send invoices 12
  14. 14. As he is making his list, he gets a call from his brother-in-law. On hearing that he isgoing to Mumbai, his brother-in-law requests Tushar to get a component for his newLCD television, which is not currently available in Pune. Tushar makes a mental note todo the same and assures his brother-in-law he would get the component. Happy with his“TO DO” list, Tushar decides to sleep and wake up early and start practicing thetechniques of time management he has learnt in the seminar.Tushar wakes up early in the morning at 5.00 a.m. and starts his laptop to check themails. One of the mails is from his anti-virus company offering online upgradation at adiscount. He clicks on the link and starts the process. The system needs payment bycredit card, and suddenly he can’t find his credit card. After searching for about 15-20minutes – he realizes that he has forgotten the credit card in the office. He aborts theupgradation process and makes a mental note to call the local dealer to come and upgradehis laptop and computer systems. He notices some mails from his friends and as he isreading them decides to respond to some of them. By the time he is through the time is6.30 a.m. Tushar gets worried and rushes to get ready.As he is taking a bath, his wife reminds him that they have to go to their kid’s school tomeet the class-teacher and principal for a selection of their kid for national talentcompetition. Tushar has completely forgotten about this and requests his wife to take theother car they have and go to school. Tushar gets ready and starts his SUV and realizesthere is no fuel. The SUV has just come back from servicing and the driver had not filledfuel as Tushar had forgotten to give him money. He picks an empty can from the SUV,takes an autorickshaw and goes to the nearest petrol pump to get 5 litres of fuel. By thetime he comes back it is 8.00 a.m. He takes the SUV again to the pump, fills fuel andstarts towards Mumbai.Near Lonavala, he sees a long line and remembers that there was a newspaper reportabout road repairs leading to traffic jams. He manages to reach Mumbai by 11.30 a.m. Hebuys his components and enquires for the LCD component his brother-in-law has asked.He is told that it is available in the next market about 20kms away. He goes to thatmarket – which takes an hour to reach in the Mumbai traffic and finally buys thecomponent. It is already 2.30 p.m. He realizes that there is no way he can go for the local 13
  15. 15. traders association meeting. He also forgot about his clients meeting, but manages tomeet one client – which luckily was in the same locality.Tushar is now hungry and go to a nearby hotel. As he is ordering for the food, suddenlyhe spots a close college friend – he has not met for years. The friend invites him to hisoffice nearby and after sitting in his office for a few minutes go to nice hotel for food.The order for good food and beer and Old memories are discussed. By the time theyfinish – it is 5.30 p.m. Now there is no way the doctor’s appointment can be made.Tushar starts back – after beer he is lethargic, so drives slowly and reaches Pune by 9.30p.m. after negotiating the heavy Mumbai traffic and the rush on the highway.Looking at the day – Tushar loses his confidence on the time management techniques andfeels it is all bullshit.Can you help Tushar? What went wrong?Plot his activities on the grid below ANTICIPATED UNANTICIPATEDIMPORTANTUNIMPORTANT 14
  16. 16. TIME MANAGEMENT MATRIXUSING THE TIME MANAGEMENT MATRIX 15
  17. 17. TIME MANAGEMENT GRIDUSING THE TIME MANAGEMENT GRID 16
  18. 18. HOW TO BUILD THE TO – DO LIST • • • • • • • • • • • Time Management is Life Management Get enough sleep / Eat healthy food / Exercise / Work and Study / Allow time for recreation Everyone has the same amount of time! Calculate the time in a week – Where it is spent? Do you accomplish the things you want to? Discovering where you spend your time is important if you want to take control ofyour life. The first step in managing time, is exploring what you are presently doing with your time. You may be surprised at how much of your time is consumed by meaningless activities. Eg. _____________ What is the value of your time? TIME WASTERSThinking about it, worrying about it / Procrastination – Putting it off...(Indecision) / Creating inefficiencies by implementing first instead of analyzing first /Unanticipated interruptions that do not pay off / Making unrealistic time estimates / Unnecessary errors (not enough time to do it right, but enough time to do it over) /Crisis management / Poor organization / Ineffective meetings / Micro-managing byfailing to let others perform and grow / Doing urgent rather than important tasks / Poor planning and lack of contingency plans / Failing to delegate / Lacking priorities, standards, policies, and procedures / 17
  19. 19. TIME SAVERSManaging the decision-making process, not the decisions / Establishing daily, short- term, mid-term, and long-term priorities / Handling correspondence expeditiously with quick, short letters, memos / Throwing unneeded things away Establishing deadlines / Not wasting other peoples time / Ensuring all meetings have a purpose,time limit, and include only essential people / Getting rid of busywork / Maintaining calendars; abide by them / Knowing when to stop a task, policy, or procedure / Delegating everything possible and empowering subordinates / Keeping things simple / Ensuring time is set aside to accomplish high priority tasks / Using checklists and To-Do lists / Adjusting priorities as a result of new tasksHABITS – TO BE AVOIDED • DISORGANISATION • PROCRASTINATION • NOT SAYING “NO” • NO PRIORITIES • NO PLANNING • NOT FINISHING THINGS • ATTEMPTING TOO MUCH • LACK OF CONFIDENCE • FEAR OF FAILURE AND SUCCESS • Make your choice – proactively • Look at what you want to achieve – • Keep the end in mind when you begin 18
  20. 20. IMPLEMENTATION • Get Started • Get into a routine • Prioritise • Plan your activities • Stick to your plan • Set realistic deadlines • Do not commit to unimportant activities, no matter how far ahead they are • Set start and stop times • Look ahead and anticipate problems • Do not say yes to too many things. • Deal decisively with interruptions • Act assertively • Deal with it for once and for all • Divide large tasks • Concentrate on – Do one thing at a time • Complete what you have started • Do the difficult things first • Limit phone time • See others as a source of support • Delegate • Do not put unneeded effort into a project • Cut the clutter • Build thinking time • Be conscious of time • Review often 19
  21. 21. Time Log Sheet Date -S.no Timings Activity / Tasks / Work done Planned- Y/N Remarks 1 0600-0700 2 0700-0800 3 0800-0900 4 0900 - 1000 5 1000 - 1100 6 1100-1200 7 1200-1300 8 1300-1400 9 1400-150010 1500-160011 1600-170012 1700-180013 1800-190014 1900-200015 2000-210016 2100-220017 2200-230018 2300-2400 20
  22. 22. DAY 1Learning How I can apply it to my job 21
  23. 23. DAY 2STRUCTURED REFLECTIONS • • • • • • • • •LOCUS OF CONTROL – By Dr. UDAI PAREEKGiven below are some statements that show how people experience their organizations.There are no right or wrong answers. Read each statement and indicate the extent towhich you feel that way, based on your experience in the organization. Use the followingin indicating your score / rating. Write 4 Write 3 Write 2 Write 1 Write 0If you strongly If you If you If you slightly If you hardly feel this way generally feel somewhat feel feel this way or never feel this way this way this No. Statement Score 1 I can largely determine what matters to me in the organization 2 The course of my career largely depends on me 22
  24. 24. 3 My success or failure depends mostly on the amount of effort I put in4 The persons who are important control most matters here5 To a large extent, my career depends on my seniors6 My effectiveness in this organization is mostly determined by senior people.7 The organization one joins or the job one gets are to a large extent, accidental happenings.8 One’s career is to a great extent, a matter of choice9 Success of a person depends on the breaks or chances he or she gets10 Successful completion of assignments is mainly due to my detailed planning and hard work.11 Being liked by seniors or making a good impression usually influence promotion decisions12 Getting rewards in the organization is a matter of luck13 Success of one’s plans to a large extent is a matter of luck14 Getting promotion largely depends on my being in the right place at the right time15 Senior person’s preference determines who would be rewarded in the organization16 My success, to a large extent, depends on my competence and hard work17 How much I am liked in the organization depends on my seniors18 It is a matter of luck that people listen to you19 If my seniors do not like me, I probably would not succeed in the organization20 Usually I am responsible for getting, or not getting, rewards21 My success or failure is mostly a matter of luck22 My success or failure depends mostly on those who work with me23 My promotion in the organization depends mostly on my ability and my effort 23
  25. 25. 24 My experience is that most things in the organization are beyond one’s control 25 I work hard enough to get my suggestions accepted in the organization 26 I am acceptable to others in my organization because I am lucky 27 Generally, I determine what happens to me in the organization 28 My acceptability to others will depend on my behavior with them 29 My ideas get accepted if I make them fit with the desires of my seniors 30 Pressure groups are more powerful (and control things) in the organization than individual employeesSCORING SHEET I EO EC No. Score No. Score No. Score 1 4 7 2 5 8 3 6 9 10 11 12 16 15 13 20 17 14 23 19 18 25 22 21 27 29 24 28 30 26TotalCalculate Ratio of I / (EO + EC) 24
  26. 26. WHO IS A CUSTOMER • • • • • • • • • • • 25
  27. 27. CUSTOMER DETAILS • • • • • • • • •WHAT DOES A CUSTOMER WANT? • • • • • • • • • • • 26
  28. 28. CONCEPT OF QUALITY • • • • • • • • •PROCESS • • • • • • • • • • 27
  29. 29. LEARNINGS FROM THE BOAT MAKING COMPETITION • • • • • • • • • • • • • • • 28
  30. 30. Role playRole 1 – you play the role of a supervisor, who has received a information about a majorcompliant from a customer. The complaint relates to the BOM being incomplete in somesubassemblies and in some cases wrong components have been dispatched. You go to theassembly area – where you approach three engineers who were present when thedispatch happened. You are very angry as this is the first time a compliant has beenreceived against your department in the last one-year.Role 2 – you play the role of a engineer in the assembly section responsible for packing.The incident had happened at the end of the first shift and starting of the second shift.When the incident happened, you were not well and had applied for leave, which was notsanctioned due to delivery deadline pressures. When the packing had happened – youwere tired after working the whole day and were feeling feverish. You had gone to thecompany doctor for some medicine, and on returning handed over the BOM withoutphysically verifying the contents, to the next engineer in the second shift, but you hadassumed the workers had done the right job. That day, 2 of the normal workers were onleave and some contract workers were present for this work. You refuse to take anyblame for whatever happened and strongly defend your position, making the supervisoreven angrier.Role 3 – you play the role of an engineer in the assembly section responsible for packing.The incident had happened at the end of the first shift and starting of the second shift.You were in the second shift and always scared of asking seniors any questions, as theymay get offended. The engineer in the first shift is 2 years senior to you. You simplyassumed that the BOM handed was checked as the crates were sealed and thus signed it.Now that the supervisor is angry, you are about to cry and say sorry. The supervisor is inno mood to listen – which makes you even more nervous. You now start to feel that youcould lose your job.Role 4 – you play the role of an engineer in the assembly section, who was asked to comefor extra duty due to the delivery pressures and were present on the shop-floor whenincident had happened, but were not directly involved. You believe in finding a solutionrather than trying to complain and would like to resolve the issue. 29
  31. 31. BEHAVIOR IN COMMUNICATION SUBMISSIVE BEHAVIOR EFFECTS OF SUBMISSIVE BEHAVIOR•••••• AGGRESSIVE BEHAVIOR EFFECTS OF AGGRESSIVE BEHAVIOR•••••• ASSERTIVENESS•••••• 30
  32. 32. ASSERTIVENESS MODEL 31
  33. 33. DEVELOPING ASSERTIVENESS••••••• STEPS IN ASSERTIVENESS•••••••• 32
  34. 34. Role Plays – Groups will show aggressive, submissive and finally assertive behaviorRole Play 2Your boss asks you to ship a package, without waterproof outer plastic because it is outof stock. The boss’s logic is that it is December, so there is no chance of rain and thereshould not be any problem. The customer also had called twice for delivery.What would you do?Role Play 3It is the quarter end month and instead of the normal reorder quantity – your supplier ispressuring you to accept double the quantity. His logic is that from experience there isalways a need for more stock at quarter end. Also with the quality standards madestricter, there is a chance of higher rejection. The supplier has been with the company forover 15 years, and knows practically every senior person in the company. Very fewsuppliers make the components. You have joined the company only two years back.What would you do?Role Play 4There is an important meeting that the senior management is having in a couple of days.Your boss needs some critical and sensitive information from another senior managerand has asked you to get the information. You ring up the other senior manager and takehis appointment at X.XX time. Your boss also sends him a mail regarding the same. Youarrive at the scheduled time for the appointment, but is informed by his secretary that heis busy. You tell the secretary about the appointment. The secretary informs the boss –who asks you to wait for 15 minutes. You wait for 15 minutes, but there is no sign. Whatwould you do? 33
  35. 35. Role Play 5You are in the middle of some very important work, which your boss has given you andasked you to finish it in the next one hour – it is critical compilation that is urgent. As youare doing this work a senior manager from another department comes to you and requestyou for some data – which he needs urgently. This data would need about 40 – 45minutes to give. What would you do?Role Play 6You are responsible for sending some data to another department every month by the 25thof each month and this becomes the base for MIS sent to the top management. The datathat you sent in turn comes from various field offices – which you check, put into a properformat and then send it. Last 2 months – because of some software problem, there is adelay in you receiving the data, which in turn has caused a delay in forwarding the data.The manager in the receiving department is aware of the same, but is hell bent on raisingthe issue again and again at all forums and is now speaking of escalating to the topmanagement. You meet the manager in his office and he is about to start the same issue.What would you do? 34
  36. 36. ENLARGER ENFOLDERCreate autonomy People orientedInnovation, change and growth Oriented to tradition and stabilityoriented Focus on inward strengthChallenges tradition May not join community orgns.Emphasis on adaptation Rarely seek active rolesFocus on self development Strong ties with parentsWants to extend influence outward Strong relationships with childhoodLooks for responsibility friendsAchieves position of influence Upset with transfers even if itMore likely to read and study means progressTakes new courses, Not likely to take additionalKeep tracks of latest developments qualifications or new coursesFocus on health Satisfaction from completion ofImportance to physical fitness jobs thoroughlyValues change and adapt with time Not impressed with latest fadsMay not keep in touch with old Small circle of friendsfriends of childhood Socializing is limitedTies to formal religious practices Not bothered by statusweaken Value informalityLooks at alternatives Believe in human touchWants new experiences of all Are comfortable with lifevarieties 35
  37. 37. DAY 2Learning How I can apply it to my job 36
  38. 38. ACTION PLAN FOR THE FUTUREBest of Luck 37

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