Proposal for Salt Iodization
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Proposal for Salt Iodization

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Salt Iodization Proposal

Salt Iodization Proposal

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Proposal for Salt Iodization Document Transcript

  • 1. fffffffffff CONSULTANCY FOR Q/A & Q/CSLAT IODIZATION Technical & Financial Proposal To NATIONAL INVESTMENT TRUST Date: 22 DECEMBER, 2013 ND Submitted by: For CONSULTANCY SERVICES TO SUPPORT THE SALT INDUSTRY FOR THE ADOPTATION OF IMPROVED Q/A & Q/C PRACTICES FOR SALT IODIZATION IN PAKISTAN Unicorn Solutions (Pvt) Limited. Suite #6, First Floor, Soan Heights, Soan Garden, Islamabad Express Highway Islamabad– Pakistan. Tel: 9251-2540609 Fax: 9251-8150059 e-mail: info@unicornpakistan.com
  • 2. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. IMPORTANT Please read this THIS PROPOSAL MUST BE TREATED AS CONFIDENTIAL AND MUST NOT BE DISCLOSED TO ANY THIRD PARTIES OTHER THAN THE CLIENT’S LEGAL ADVISORS AND AUDITORS FOR THE PURPOSE OF CONSIDERING THIS PROPOSAL. THIS PROPOSAL MUST NOT BE COPIED, PLAGIARISED, LENT, RE-SOLD, HIRED OUT, MODIFIED OR OTHERWISE CIRCULATED IN ANY FORM WITHOUT UNICORN’S PRIOR WRITTEN CONSENT. THIS PROPOSAL IS SUBMITTED BY UNICORN SUBJECT TO APPROVALS FROM UNICORN PROPOSAL & PRICING FUNCTIONS. NEITHER UNICORN NOR GAIN HAS ANY OBLIGATIONS OR LIABILITY TO THE OTHER UNLESS OUR AUTHORIZED REPRESENTATIVES ENTER INTO DEFINITIVE WRITTEN AGREEMENT. TERMS INCLUDED IN THIS PROPOSAL ARE NOT BINDING UNLESS THEY ARE INCLUDED IN SUCH A WRITTEN AGREEMENT. © Copyright UNICORN SOLUTIONS (PVT) LIMITED 2013
  • 3. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. Contents 1. Executive Summary ............................................................. 4 2. Background ......................................................................... 4 3. Introduction ........................................................................ 4 4. Summary of the Proposed Solution ........................................ 5 5. Design Methodology ............................................................. 5 6. Design Criteria .................................................................... 5 7. Project Management ............................................................ 5 8. Implementation ................................................................... 6 9. Site Survey ......................................................................... 6 10. Project Preparation ............................................................ 6 11. Scope of Services .............................................................. 6 Stage 1 – Needs analysis ................................................................ 6 Stage 2 – Implementation – Deployment of required resources ..................... 7 Stage 3 –Documentation & Trainings ................................................... 7 12. Execution Criteria .............................................................. 7 12.1 Issue Management ....................................................... 7 12.2 Time and Cost Management ............................................. 8 12.3 Resource Management ..................................................... 9 12.4 Quality Management ....................................................... 10 12.5 Project Closing ............................................................... 11 13. Final Sign Off ................................................................... 11 14. Human Resource to be deployed ......................................... 12 15. Professional Experiences - Consultant In-Charge .................. 13 16. COMMERCIAL PROPOSAL ................................................... 19 16.1 Executive Summary ..................................................... 19 16.2 Pricing Structure.......................................................... 19 16.3 Commercial Offer ........................................................ 19 16.4 Delivery & Commercial Terms & Conditions ..................... 20 16.5 Point of Contact ........................................................... 20
  • 4. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 1. Executive Summary A brief and focus description of the overall proposal, highlighting the theme, the company, the project team, their strengths, track record, the solution, deliverables, key advantages and features that distinguished from competitors. Unicorn has great pleasure in submitting a proposal to GAIN in response to the invitation for Consultancy Support the Salt Industry for the adoption of Improved Quality assurance and Quality Control Practices for a Salt Iodization in Pakistan. Unicorn will provide a multi-disciplinary team with expertise in each of the areas critical to the successful execution, implementation and monitoring of the project of this nature. We have skill in areas of Project Management, execution, monitoring, evaluation and customization of projects on the basis of customer’s specific needs with the help of highly competent industry professionals, project managers, engineers and consultants. We have clear understanding of the requirement set out by GAIN in Call for Proposal and our own ability to provide effective Project Management to offer a complete solution which will meet the GAIN’s requirements. The proposed solution by Unicorn uses a combination of tried and tested sub-systems for management of your upcoming project. Unicorn is therefore confident that the proposed approach will provide a reliable and efficient Project management, which will significant improve the internal Quality Assurance and Quality Control in production level by adopting a good practices, on a time-scale and to within a budget that can be agreed and achieved. 2. Background GAIN wishes to engage the Management Consultant in Pakistan to provide the support the salt industry for Q/A & Q/C implementation, as described in this document hereto. The Unicorn offers in relation to such services and has considerable skill, knowledge and experience in this field. 3. Introduction This document provides a comprehensive Project Management, designing, implementation and monitoring solution for improve the internal quality control and quality assurance at the production level adopting good practices required for the iodization of salt in Pakistan. The proposal complies with the technical requirements; international standards as well as standards are implemented in the region.
  • 5. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 4. Summary of the Proposed Solution Summary of the Proposed Solution gives an overview of the planning and the options offered by Unicorn. Proposed solution has been divided into two parts: Planning & Management and deployment & implementation. Project Management provides complete details of methodology to be adopted by Unicorn in order to ensure successful and timely execution of this project. This section of this document is supported by Unicorn’s standard procedures developed to carry out projects of this scale. The proposed solution for entire Project requirement puts forth a number of options using different types of Management and planning methods. Type of methods for the proposed project depends on its geographical situation and the available resources. 5. Design Methodology The methodology starts with identification of specific application requirements with respect to the particular technology components and future needs as well as objective of project in view. Although human resource is very important in quality assurance but the equipment always play a vital role in achievement of quality control. The design then evaluates all the viable options available in local & international market with a focus on the strengths and weaknesses of each with reference of client's requirements. The final step in the design is to propose an optimum solution for the technology component at hand. The proposed solution approach followed in the following sections and throughout the proposal is quite straightforward. Each component of the project has been considered separately in a logical sequential process. 6. Design Criteria The proposed system design primarily focuses on employing a logical approach, which results in optimum utilization of resources and selection of the most reliable quality management system & equipment with comparison of price and quality. The first step in employing this approach is determining the requirement of Project and the second step is to choose the methodology for each segment of the Project. 7. Project Management In the GAIN Project, Unicorn’s team would perform the following major tasks: 1. Overview of the existing Manual for Salt Industry and Food Authorities developed by IICIDD GN 2. Overview the existing manufacturing practices adopted by selected Salt Producers. 3. Overview the Q/A & Q/C procedures adopted by PSQCA for salt Iodization. 4. Assessment of all overviews and find obstacles for implementation. 5. GAP assessment between Authorities and salt producers with respect of regulations. 6. Assessment the capacity of salt producers with respect to adoption of Q/A & Q/C procedures. 7. Assessment the capacity of process equipments using by Salt producers with respect to the guidelines internationally recognized for salt iodization. 8. Assessment the capacity of testing equipments using by salt producers and authorities and testing procedures and frequency. 9. Capacity building Human resource of salt Producers and Implementing authorities with respect to implement the Quality Management systems for Salt Iodization. 10. Enhance capacity of process and testing equipments if needed upgrading. 11. Assist in selecting of process and testing equipments from local & foreign manufacturers.
  • 6. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 12. Assist in procurement / import of selected equipments. 13. Assist in drafting of customized quality manual & Development of training manual. 14. Training sessions for Salt producers staff & Authorities. 15. Follow up visits for assessment the impact of implemented procedures. 16. Refresher training sessions for salt producers staff. The major milestones for the implementation are described in detail. Each milestone has to be completed before proceeding to the next task. Unicorn would use this implementation procedure in order to ensure reliability and quality performance. 8. Implementation The major milestones for Planning & Implementation are discussed in the following sections. 9. Site Survey The first step is to conduct the surveys of selected salt producers facilities and authorities in all provinces leaded by Provincial representative of Unicorn. The purpose of a site survey is to obtain as much information as possible about the physical activities. The Unicorn team would generate a site survey report. 10. Project Preparation After GAIN has given its approval for the recommendations made in the site survey report, Project preparation work would commence. The task for preparing includes availability of resources and viability of planned services as well as compatibility of existing practices. The Field team from Unicorn would carry all of these tasks. GAIN would have to arrange for any resources that may be required for Project preparation. The Project preparation tasks would be carried out according to a mutually agreed upon schedule. 11. Scope of Services The following services will be provided by Unicorn in accordance with the specification and approval by GAIN. Stage 1 – Needs analysis • Meet with senior managers of salt producers to discuss the requirements for adopting the quality procedures for salt iodization which will need to be supported both now and for future needs. • Meet with the senior managers of PSQCA on their provincial head quarters to discuss the requirements for implementation of quality procedures for Salt producers. • Discuss with the client team to identify the hurdles and obstacles for implanting the quality procedures for salt iodization. • Assessment of Human resource capabilities and experiences of Q/A & Q/C staff of salt producers and concerned Authorities. • Assessment of process and testing equipments using by salt producers and methods for salt iodization.
  • 7. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. • Assessment of testing equipments using by Authorities as well as testing methodology and frequency. Following completion of meetings and discussions, preparation of a concept design document, this to be agreed and signed off by the client prior to movement to detailed Project Management. Stage 2 – Implementation – Deployment of required resources • Assist senior management of salt producers & Authorities to appoint additional manpower if determined in need analysis. • Assist in selecting and identifying process and testing equipments for salt iodization for salt producers. • Assist in selecting the testing equipments for Authorities and guidelines for testing methodology and frequency. • Assist in procurement of Process and testing equipments from local & foreign manufacturers. • Assist during appointment of additional staff; provide the qualification and experience of required manpower. • Assist senior management for customization of Quality management system. Stage 3 –Documentation & Trainings • Assist in customization of quality manuals. • Development of training manuals. • Training sessions for Salt producer’s staff. • Training sessions for Authorities Staff. • Follow up visits after implementation • Refresher training sessions. 12. Execution Criteria The Project Manager or project management team is responsible for determining what is appropriate for each individual implementation project. The diagram below maps the project management disciplines to project management processes. 12.1 Issue Management Issues can arise any time after starting the project. The project management needs to be proactive in managing issues rather than reactive. A solid issue management can make the difference between project success and failure.
  • 8. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 12.2 Time and Cost Management The initial time and cost planning supports the proposal creation in the Diagnostic phase. When starting the project, the project management develops the project plan, including time, cost and resource assignments. During project execution the planning will be updated to more accurately reflect information gathered during the Analysis and Design phase along with any identified and changes.
  • 9. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 12.3 Resource Management The main types of Resources are human resources, people that do the work of the project, and material resources, physical objects that are used and consumed as the project progresses. In most projects, human resources are the most important type of resource to manage. Involving human resources, also called project team members, early in the project lifecycle enhances the strength of their commitment to the project and adds expert knowledge during the project planning process.
  • 10. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 12.4 Quality Management Quality assurance is the set of systematically planned activities to provide confidence the deliverables and services of the project will fulfill the defined requirements for quality. Quality assurance events are scheduled early and across all project phases to detect issues and improve the project performance early in the project lifecycle. The quality management discipline supports the project management team in following similar goals as given below: • Customer satisfaction • Plan, design and build in quality instead of just focusing on inspecting the quality. • Prevent mistakes instead of correct mistakes as an outcome of later inspections. • Avoid overworking the project team and the resulting negative consequences like increased employee attrition, unfounded errors or rework. • Avoid meeting project schedule objectives by rushing project work and creating less qualified results. Act Plan Check Do
  • 11. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 12.5 Project Closing Project closing covers all typical activities a Project Manager needs to care about when closing implementation. The individual and specific project situations require the Project Manager, in collaboration with the project team, to determine what activities and processes are appropriate and to what extent each activity needs to be conducted. 13. Final Sign Off The closing of project after implementation and deliverables required specialized skills. The Unicorn team is fully trained and experienced in implementing solutions of the nature proposed.
  • 12. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 14. Human Resource to be deployed S# 1 Title Consultant In-Charge 2 Provincial Representatives 3 Logistic Team 5 IT Team Responsibilities Direct supervision of all management activities, including execution, implementation, manpower deployment, compliances, carry out the work according to design, quality of deliverables, testing procedures, ensure the timely completion of each segments as well as complete life cycle of project and directly reporting to Consultant / Representative of GAIN Responsible for meetings, data collection, and supervision of activities as outlined, removes any discrepancy if occur and directly reporting to consultant In-Charge. Consisting of three members in each team having suitable experience, responsible for appointments and meeting schedules, logistic support, provide security for peace affected areas, frequent field visits, reporting to their respective Provincial representatives. Consisting of two qualified IT experts along with skilled assistants to establish IT environment including secure website for easy access of daily activities and current project situation available for all stake holders and responsible for quick response and maintain active communication all the time, directly reporting to Consultant In-Charge.
  • 13. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 15. Professional Experiences - Consultant In-Charge During the career of more than Eighteen years, have gained in-depth knowledge of working, terminologies and operating procedures of: • Project Planning • Procurement Planning / Procedures • Project Procurement • Supply Chain Management • Project Execution • Contracts & Agreements • Commercial & Technical Proposals • Designing of Fire Fighting Systems • Designing of Data centre • Designing of CCTV System • Designing of telephone communication system • Designing of IT & Data networking • Solar Lighting System • June 2013 to date Medicins Sans Frontierers Holland (MSF) Designing and implementation of Complete electrical infrastructure and internal wiring at Chaman DHQ Hospital, Baluchistan • June 2013 Reon Energy Solution Design of Steel structure and civil foundation. Installation of steel structure and civil foundation for 36 x 2000 W Solar Panel at Telenor BTS, Chakwal, under the contract of Reon Energy Solution, a division of Dawood Lawrencepur Limited. • Apr 13 to May13 Tawairqi Steel Mills Limited Design and Build of FM200 Fire Suppression System in Data Center situated at FTC Building Karachi. • Mar 13 to April 13 Medicins Sans Frontierers Holland (MSF) Design and Build of Fire Alarm System & Electrical Setup in Ware Houses at Islamabad. • Sep 12 to April 13 Saeed Village Restaurant. Rawalpindi Design and build Contract for following services: • Complete Electrical System along with Electrical Infrastructure Services including Diesel Generator, Transformer and Lightening protection. • Sound reinforcement and Back ground Music System. • CCTV System • Water supply, Gas distribution and sewerage system. • IT & Telecom Network. • Sep 11 to Feb 12 Medicins Sans Frontierers Belgium (MSF) Design and Build of Fire Alarm System & Electrical Setup in Temergara - KPK province, Pakistan.
  • 14. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. • April 09 to Sep 12 Defence Housing Authority, Islamabad Worked with DHA Islamabad in the capacity of Project Management Consultant (PMC) for their project Jacaranda Family Club situated in Islamabad. • June 08 to – Jan 10 PAKISTAN DEFENCE HOUSING AUTHORITY KARACHI: Consultancy Services for Automatic Fire Suppression System for DHA Record Room • July 09 to – Nov 10 MEEZAN BANK LIMITED : Designing & Construction of Data Centre at Clifton Karachi. • July 08 to – Aug 10 AVTECH SOFTWARE INC, USA: Strategic Business Partner in Pakistan • Oct 08 to – May 10 UPSITE TECNOLOGIES INC, USA : Reseller in Pakistan • Feb 09 to March 09 ICI PAKISTAN LIMITED: Design and Installation of emperature Monitoring system for Cold Storages • Mar 08 to Dec 08 Cyber Internet Services (Pvt) Ltd. (Cybernet) Karachi, Consultancy and deployment for TurnKey Projects (one window operation for RF POP nfrastructure and Data Center) in Karachi, Lahore & Rawalpindi. • Sep 07 to DEC 07 CANTONMENT BOARD CLIFTON-KARACHI: Consultancy and deployment of Security systems • April 06 to Jun 06 CANTONMENT BOARD FAISAL - KARACHI: Consultancy and deployment of Security systems • May 06 to Dec 06 PAF HOUSING SCHEME, MALIR CANTT. KARACHI: Complete project management for Constructions of 7 x SDH banglows • June 06 to Jul 06 HABIB BANK LIMITED - KARACHI: Design & establishment OF CCTV REMOTE MONITORING SYSTEM • Aug 05 to Jul 07 MCB BANK LIMITED - KARACHI: Design and deployment of CCTV employee monitoring system for Quality Assurance.
  • 15. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. • Oct 05 to Sep 06 MCB BANK LIMITED - KARACHI: Design and deployment of CCTV SURVEILLENCE SYSTEM FOR ATM. • Dec 04 to Jan 05 MILLENIUM MEGA MALL PROJECT - KARACHI: INSTALLATION OF FIRE FIGHTING EQUIPMENTS. • April 04 to Aug 04 ABBOTT LABORATORIES PAKISTAN LTD KARACHI: Design and Build - FIRE FIGHTING SYSTEM • Sep 04 to Oct 04 ABBOTT LABORATORIES PAKISTAN LTD KARACHI: Consultancy and implementation for SHIFTING OF CREAM MANUFACTURING UNIT • May 04 to Nov 06 ABBOTT LABORATORIES PAKISTAN LTD KARACHI: SERVED AS IN HOUSE MAINTANANCE CONTRACTOR • Aug 03 to Feb 04 TMA – MALIR TOWN - KARACHI: Design and Top supervision for CONSTRUCTION OF MOURNAMENT AT CAA LAND • Jan 03 to Apr 04 TMA – MALIR TOWN - KARACHI: CONSTRUCTION OF ROADS-INSTALLATION OF STREET LIGHTS • Aug 02 to Nov 04 ZTE PAKISTAN (PVT) LIMITED - KARACHI: ROOM MODIFICATION WORK AT PTCL EXCHANGES, Sindh & Balouchistan. • Mar 01 to May 01 CHASHMA HYDEL POWER PROJECT: SUPPLIES OF PNEUMATIC TOOLS FOR FUJI ELECTRIC- JAPAN • Dec 2000 to Jan 01 PROCTER & GAMBLE – HUB - BALOUCHISTAN: INSTALLATION OF SECURITY SEARCH LIGHTS
  • 16. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. • Aug 95 to Nov 2000 KESC BIN QASIM THERMAL POWER STATION UNIT - 6: Worked with Marubeni Corporation, Japan, Hitachi Babcock, Germany, Black & Veatch International, USA The following jobs were done: • • • Installation of Cable Trays, Lighting System, Fire Alarm System, Public Address systemMARUBENI CORPORATION Installation of Lightening arrangement for Chimney – HITACHI BABCOCK Design, supply and Installation of Emergency light fixture, Installation of lighting – BLACK & VEATCH INTERNATIONAL.
  • 17. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. PROJECT PLAN & TIME LINES
  • 18. PROJECT SCHEDULE & TIME LINES FOR GAIN SALT IODIZATION PROJECT. Project Plan - Jan'2014 - April'2014 WEEK PROJECT MILESTONES 1 2 3 4 1 Jan-14 2 3 Feb-14 4 1 2 3 4 Project Plan - May '2014 - August '2014 1 2 Mar-14 3 Apr-14 4 1 2 3 4 1 May-14 2 3 Jun-14 4 1 2 3 4 1 Jul-14 Communication procedures STAGE - 1 Final Design & Review Technology Selected Meeting with Authorities Data Analysis GAP assessement Need Analysis Report Need Analysis Discussion Final Design for implementation Appointment HR Selection of Equipments Procurement of Equipments STAGE - 2 Review of Project Installation of Equipments Developed testing procedure Callibration of Equipments Customization QMS Kick off Production Testing of Production Overview of Project Check Point - Achievements user Training Customization of manuals Development Training manual STAGE - 3 Training of new HR Training of Tech. Staff Training of Authorities Surprise Visits of factories Surprise Visits with Authorities Refresher Trainings - Producers Refresher Trainings - Authorities Finalizing & Submissions LEGEND COMPLETED PLANNNED PROGRESS 3 Aug-14 Overview of GAIN Project Visit of Salt Factories Project Plan - September '2014 - December '2014 2 DELAY 4 1 2 3 Sep-14 4 1 2 3 Oct-14 4 1 2 3 Nov-14 4 1 2 3 Dec-14 4
  • 19. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 16. COMMERCIAL PROPOSAL 16.1 Executive Summary This document provides the pricing details for the proposed services for GAIN. Please note that after analysis, you would find Unicorn recommended proposal – low cost – reliable – efficient – easy to implement – modular – scalable as compared to all other proposals. 16.2 Pricing Structure There are distinct price components in proposal. These components have been categorized in terms of Man-hour expertise, sumittals, Deliverables, Documentation, IT services etc. In Consultancy pricing, main components are; • Monthly service charges for Consultants and other best suitable expertise. • Monthly service charges for field staff • Design, Documents printing charges. • IT services cahrges. Our understanding regarding commercial aspects of this nature of project that commercial offer should be a fixed price contract on Lump sum basis, due to having lot of variables and cannot identify the cost of each segment separately. Therefore we are offering on Lump sum Prices for complete life Cycle of Project started from Jan-2014 to December 2014. 16.3 Commercial Offer Following charges would apply for the services stipulated in Technical proposal. Description Service charges for Project management consultancy services as described in attached Technical proposal for the complete life cycle of the Q/A & Q/C practices for Salt Iodization in Pakistan. US$ One Hundred Seventy Thousand Only. Total US$ 170,000.00
  • 20. Proposal To GAIN for Consultancy Services for Q/A & Q/C – Salt Iodization. 16.4 Delivery & Commercial Terms & Conditions PAYMENTS: • • • 16.5 20% Advance of Total Contract Value. 5% of Total Contract Value will be paid on every calendar month for twelve subsequent months. Remaining payments after successful completion of Project. Point of Contact Organization : Unicorn Solutions (Pvt) Limited Name Muhammad Sohail Azeem : Designation : Director Cell # : 0300 211 8510 E-mail : Sohail@unicornpakistan.com Skype : unicorn. International