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  • Verify certified firmware and software versions on each unit. Document with date, ES&S technician, and responsible county observer(s).
  • Track performance of each unit
  • Exception Ballots Election computer backup and failure procedure.
  • must be calibrated by the vendor
  • how your election will be programmed
  • Transcript

    • 1. Idaho Procedures M100 OPTICAL SCAN PRECINCT TABULATOR
    • 2. OVERVIEW
      • Security and Chain of Custody Plan
      • Certified System Software Version
      • Acceptance Testing
      • Ballot Management Plan
      • Tabulation Plan
      • Documentation Plan
      • Staff Training
      • Poll Worker Training
      • Voter Information Campaign
    • 3. Security and Chain of Custody
      • Election computers, computer ballots files, ballots, tabulator(s), and all PCMCIA election definition and results cards must be secured at all times.
      • Counties must develop written security procedures
      • Operate in teams
      • Sign off forms
    • 4. Certified System Software
      • M100 version
      • Election Data Manager, (EDM) version
      • ES&S Image Manager, (ESSIM) version
      • Hardware Programming Manager, (HPM) version
      • Data Acquisition Manager (DAM), version
      • Election Reporting Manager (ERM), version
      • Audit Manager, version
    • 5. Acceptance Testing
      • Validate the performance of the system before acceptance.
      • The purpose of acceptance testing is to ensure that the entire system is reading ballots, tabulating and reporting as specified.
      • Function test with test deck
      • Load test - 50 ballots
    • 6. Plan
      • Ballot Management Plan
      • Ballot PDF
      • Actual Size Ballot Proof
      • Approval
      • Testing
      • Transport to and from the polls
    • 7. Diagram Ballot Flow
      • To the polls
      • To M100
      • Absentee ballots
      • Return to County
      • To Write-in Board
      • Duplications – Central Count
      • Accessible and Secure Storage
    • 8. Tabulation Plan
      • Receiving ballots
      • Ballot preparation of folded absentee ballots returned to the polls
      • Duplication of blank ballots or damaged ballots - central count
      • Storage plan that allows access to duplications, originals and write-ins in case of a recount
    • 9. Accumulating Totals
      • Reporting on a spread sheet
      • Data must be entered from the M100 Poll Report by hand and verified
      • Posting results at the polls
      • “ Unofficial Election Results ”
      • Secretary of State
    • 10. Documentation Plan
      • Insure that all security procedures, test data, tabulator reports, transfer data, public reports and results are verified, documented, archived and accessible for review.
      • Retain election documentation for 22 months.
    • 11. Staff Training
      • Detailed machine training from the vendor
      • Security and chain of custody procedures
      • Detail county procedures for:
        • Security
        • Ballot flow
        • Voter responses at the Polls
        • Data Transport and Reporting,
        • Accumulation and Backup
        • Secure Storage – Ballots, Data, Reports, M100
        • Mock Election Recommended
    • 12. Procedure Training Manual
      • Develop Written Procedures for Staff
      • Security
      • Ballot Flow and PCMCIA cards
      • Testing
      • Poll Worker Training
      • Returning Results and PCMCIA cards
      • Results Accumulation Procedures
      • Backup & Reporting
      • Secure Storage
    • 13. Poll Worker Training
      • It is the responsibility of the county to insure that each voter receives a demonstration and knows how to properly cast a ballot that will be tabulated by machine.
      • Required Demonstration at polls
    • 14. Poll Worker Training
      • How to properly mark an optical scan ballot by completely filling in the oval
      • How to request a new ballot if they make any mistake
      • Not to erase or use “Xs” or check marks
      • To carefully check their own ballot for stray marks
    • 15. Poll Worker Training
      • Responding to voters when the M100 indicates a blank or over-voted ballot
      • Closing the polls
      • Printing Results Tapes
      • Tabulating at the polls
        • Primary Non Partisan Ballots
        • Valid Write-ins
    • 16. Voter Information Campaign
      • Follow Marking Instructions
      • Check Your Ballot For Stray Marks
      • Ask For A New Ballot If You Make A Mistake
      • A Properly Marked Ballot Will Be Counted Properly
      • Preventative Maintenance
      • Calibration by ES&S
      • Read Heads
      • Maintenance Documentation
      • Detail all services - Spread Sheet
      • Initial State Report and Certification/Zero Report
      • Election Definition Programming
      • Unity on Line Training
      • AutoMARK and Audio Ballots
      • Deadlines and Delivery
      • Order backup PCMCIA card
      • Develop a vendor timeline & sign-off
      • Logic and Accuracy Test
    • 19. Logic and Accuracy Test
      • A public test is required by Section 34-2417
      • Vendor’s test deck to check programming and ballots - ASAP
      • State test deck to develop county test deck
      • County test deck to confirm programming and ballots for all precincts and rotations with the actual ballots
      • State test deck for public tests
        • Demonstrate at least one precinct
    • 20. Marking Devices
      • Counties are to provide voters at the polls with ES&S approved marking devices
      • Absentee voters are to be instructed to use a #2 pencil or Blue or Black ink pen
      • List of approved marking devices
    • 21. TABULATION
      • Initial State Report and Certification/Zero Report
      • Blank Ballots – Voter Response
      • Over-voted Ballots – Voter Response
      • System Messages and Errors
      • Tabulating Write-in Ballots at the Polls
      • Tabulation of Primary Non Partisan Ballots
      • Posting Results Tapes
    • 22. Initial State Report
      • The Initial State Report confirming the correct election programming will print automatically when the M100 is powered up.
      • Poll worker signatures are required to verify the M100 is programmed correctly and working properly at the polls.
    • 23. Blank Ballots
      • An audio alert will sound and the display will indicate that a blank ballot was detected and offer the voter two choices, Accept or Return .
    • 24. Over-voted Ballots
      • The M100 is coded to detect and notify the voter when it encounters an over-voted ballot.
      • An audio alert will sound and the display will indicate that an over-voted race or issue was detected and offer the voter two choices, Accept or Return .
    • 25. System Messages and Errors
      • If a ballot is unable to be processed due to damage, inappropriate marks or M100 problem, an error message will appear and an audio alert will sound.
      • If the problem is a ballot issue, spoil the ballot and issue the voter a new ballot.
      • If the display indicates a system message, instruct the poll worker to contact your election office for assistance.
    • 26. Machine Failure
      • If an M100 fails at the polls all ballots must be recounted.
      • Instruct poll workers in the use of the emergency/auxiliary ballot bin during training.
      • Recount ballots with another M100 at the election office with backup PCMCIA card
      • Print a zero report to assure no totals are left in the tabulator memory before testing
    • 27. Results Accumulation
      • Spread sheet
      • Tabulating Write-ins at the Polls
      • Primary Non Partisan Ballots
      • Posting Results Tapes
      • Print and Backup
        • Reports and Spread Sheet
      • Check and Verify
    • 28. Primary Non Partisan Ballots
      • Tabulator reports will provide totals for side “A” and side “B” for the non-partisan candidates and issues.
      • The totals of “A” and “B” sides must be combined manually and written on the tabulator report.
    • 29. “ Unofficial Election Results ”
      • Election Night Public Reports
      • Report “ Unofficial Election Results ” to the Secretary of State Election Night
      • Returning Results Tapes, Ballots and PCMCIA Cards
      • Returning the M100 and Ballot Box
      • Results Accumulation and Reporting
        • Verify Write-in Totals
        • Verify Non Partisan Totals
      • Retain Ballots and All Documentation
      • Information Web Site
      • ES&S Portal Web Site
      • The U.S. Election Assistance Commission
      • Prepare Detailed Plans and Procedures
      • Incident Contingency Plans
      • ESS Recommended Marking Devices
    • 32. Everything Posted OnLine