1. Software Advice Report:
How 3 Modern CMMS Features
Increase Machine Uptime
Trends and best practices from the industry

2. At Software Advice, we speak with hundreds of maintenance managers each year
who are seeking software to help them increase asset uptime and boost profits.
Whether it’s a company that manufactures a product or a hospital with delicate
equipment, these managers need basic functionality to create and manage work
orders, track assets and analyze historical data.
In a past report, we found that 27 percent of buyers have a computerized
maintenance management system (CMMS) that is old or lacks features, and 29
percent have no system at all. So, we spoke to several top vendors to find out
the functions or aspects of a modern CMMS that enhance the core applications all
maintenance professionals need to keep assets running smoothly.
These include:
•Cloud-based software
•Automated work order tracking
•Condition-based asset monitoring
3 Modern CMMS Tools

3. Implementation of an on-premise system requires a vendor representative on-
site and often machinery and equipment must be stopped. Each hour of
downtime can be counted in dollars lost.
In contrast, cloud-based software implementation...
•...is cheaper than on-premise software implementation because the
IT costs can be outsourced.
•...can be performed online in a matter of hours because the vendor
manages the servers.
•...can often be performed without shutting down machines.
Cloud-Based CMMSs Enable Smooth Implementation

4. Other benefits of a cloud system include boosts to flexibility and mobility,
allowing users to adapt the system to their needs.
•Using a vendor-provided application program interface (API),
companies can create their own applications or report types to hone
in on company specific KPIs.
•Native mobile apps eliminate the time spent walking between
equipment and a computer; users can enter work orders from their
phone or tablet, and use barcodes to scan assets into the system.
Cloud-Based CMMSs Increase Flexibility and Mobility

5. Maintenance management without software requires an employee to be diligent
and aware of upcoming scheduled service on assets. Modern CMMSs automate
much of the work order tracking process so that managers are notified when
service is needed.
•Users can view work orders in a calendar format for a long-term
view of operations.
•Users can assign criticality ratings to assets so critical machinery is
prioritized.
•Users can tag technicians to work orders, increasing accountability.
Work Order Tracking Improves Communication

6. Many industries must comply to various state or federal regulations. Hospitals,
for example, must provide proof that crucial equipment is serviced properly in
regular intervals to receive accreditation from The Joint Commission on
Accreditation of Healthcare Organizations, which allows them to receive federal
Medicare and Medicaid funding.
A modern CMMS offers report types specific to JCAHO audits, which shows how
preventative maintenance is performed and criticality ratings of equipment.
Work Order History Enables Easy Audit Reports

7. Condition-Based Monitoring Enables ‘Just-In-Time’ Maintenance
Reactive maintenance, repairing a machine after it fails, is inefficient.
Preventative maintenance goes further by following a service schedule so failures
are avoided. One step beyond that is condition-based monitoring, which uses
sensors to inform managers when readings fall outside normal ranges—this
ensures service is performed only when necessary. Various sensors can monitor:
•Vibration
•Lubricant quality
•Ultrasonic sounds
•Electrical readings
•Infrared temperature readings

8. Flexible Reporting, Business Intelligence Identify Problem Assets
Modern CMMSs offer stronger reporting functions than older, legacy systems.
Instead of premade, static reports, most of today’s systems contain tools to
dissect data and identify areas of improvement.
For example, a user can generate a chart that breaks down the backlogged work
orders in the CMMS by the type of service (electrical, mechanical etc.). The user
can then click a section of the pie chart to view each work order of that type and
prioritize work based on machinery essential for smooth operations.

9. Read the full report
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10. Software Advice™ is a trusted resource for software buyers. The company's
website, www.softwareadvice.com, provides detailed reviews, comparisons and
research to help organizations choose the right software. Meanwhile, the company’s
team of software analysts provide free telephone consultations to help each
software buyer identify systems that best fit their needs. In the process, Software
Advice connects software buyers and sellers, generating high-quality opportunities
for software vendors.
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