Works Management System at MIDC


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Works Information Management at MIDC implemented through PWIMS, product of SoftTech

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Works Management System at MIDC

  1. 1. Product of SoftTech Engineers Pvt. Ltd.
  2. 2. • Challenges / Areas of Improvement before WMS implementation• WMS offering• WMS automation at Maharashtra Industrial Development Corporation• Key Performance Statistics• Summary 2
  3. 3. Challenges / Improvement Areas Before WMS Implementation 3
  4. 4. Estimation Tender Management Work Order Management Billing Management1. MIDC used manual process for preparation, rectification and modification of Schedule of Rates(SOR/ DSR). Finalization of SOR/ DSR used to take months.2. Tracking of SOR/ DSR rates in estimates was challenging in the manual process.3. Not all MIDC ward offices received the latest SOR/ DSR and updated circulars resulting into rework and delays.4. Delayed administrative approval process. The physical file movement process was very slow and time consuming. 4
  5. 5. Estimation Tender Management Work Order Management Billing Management1. MIDC used manual process for DTP preparation and approval. This was a time consuming process.2. Tender documents for different types of tenders was not easily available.3. Manual collection of all tender drafts from each division office and then publishing tender notice through main office was time consuming process.4. Lack of visibility and traceability of tenders. 5
  6. 6. Estimation Tender Management Work Order Management Billing Management1. Work Order and Agreements format for zone office were not uniform resulting into non-standardization.2. No uniformity in terms and conditions in Work order and Agreements leading to deviations from prescribed procurement norms. 6
  7. 7. Estimation Tender Management Work Order Management Billing Management1. Preparation of abstracts from MBs manually were error prone and time consuming2. Difficult to handle situations like part and reduced rates in manual process. Chances of omission were high.3. Difficult to track and recover advances and reconcile material advances.4. Inadequate checks of terms and conditions in work order and agreements while preparing bills.5. Management of security and other deposits was difficult.6. Escalation statement preparation was tedious and time consuming. 7
  8. 8. Offerings by WMS 8
  9. 9. Budget & Asset Inventory Finance & HR & Works Estimate & Maintenance Accounts Establishment ManagementManagement Management Management Management Maintenance Personnel Info Schedule of Asset Pre Tendering of Statutory – Service Rates Inventory Registers Books Rate Analysis Work Grants Office Asset Tendering Scheduling Management Information Preliminary Post Maintenance Cash & Bank Court Case Estimation Tendering Scheduling Book Monitoring Expenditure Response to Budgeting MIS Reports MIS Reports Monitoring Queries MIS Reports MIS Reports MIS Reports 9
  10. 10. Pre Tendering Tendering Post Tendering Proposal Approval Contract Management Registration of ContractorsAdministrative Approval Project Monitoring Technical Sanctions Quality Control Tendering : e-Tendering & Offline Detailed Estimate Measurement Books Preparation of DTP RA Bills & Final Bills MIS Reports MIS Reports MIS Reports 10
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  15. 15. WMS automation @ Maharashtra IndustrialDevelopment Corporation 15
  16. 16. Based on the “logged in” user permission, the menus specific to his role in the organization isdisplayed. The following depicts an Assistant Engineer’s menu screen. The Work Status screenprovides an overview of various processes and the no. of works pending against each process. Configurable Menu as per No. of works pending in each user’s role in the organization process helps the user to schedule his action items. 16
  17. 17. Administrative Approval is a process to get the financial sanction that begins with the creation ofwork. Work area for creating a Docket for the Administrative Approval which captures variousinformation required for the Administrative Approval. Capture various attributes related to the work. Set of Documents required for the Administrative Approval. 17
  18. 18. Having got the Administrative Approval done, let see how the dockets for Technical Sanction areprepared. List of Technical Sanction Dockets The Technical Sanction – Detailed Estimate (One of the Documents will flow among Important Documents) authorities for Approval. 18
  19. 19. The items for creating an Estimate for a Technical Sanction can be added from Schedule of Rates.The items are divided into various categories called chapters. Various Chapters are defined inside Schedule of Rates. Edit the details 19
  20. 20. You can Add Resources, provide coefficients, add the overheads and complete the Rate Analysisof an item. You can also copy the Rate analysis from an existing item. 20
  21. 21. We will now proceed for the procurement of works through the Tender Process. Tender Processincludes Creation of Draft Tender Papers and Notice Inviting Tenders. The important dates associated with the Tender Process are captured. No. of envelops required to be submitted in a bid like Pre qualification forms, Technical forms and Commercial details. 21
  22. 22. User defines various tender conditions, clauses and document applicable for the Tender andGenerates the Draft Tender Papers. Select the document from the list for which you want to specify the amendment. 22
  23. 23. The complete set of Draft Tender Papers then flows through various authorities which areconfigured in the Administration module based on Nature of work, subtype of work and the financialpowers allocated to that Authority. 23
  24. 24. Tendering Process is directly Integrated with e-tendering System. e-tendering process generatesL1 for each tender, Generated L1 Contractor are added in system for Tender Approval Process. 24
  25. 25. Upon Acceptance of the bidder and on submission of the Performance Security Deposit, agreementis done and work order is issued. 25
  26. 26. Based on the Milestones defined in the agreement, the agency gets paid for the work completed.This is taken care by the Billing Management Module of WMS. 26
  27. 27. Having approved the measurements let us apply the recoveries & appropriate taxes to Be charged. 27
  28. 28. Key Performance Statistics @ MIDC 28
  29. 29. Budget Year / Modules 2012-13Estimate Prepared 1350Technical Sanction 750 29
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  31. 31. 454035302520 Mannual Days15 System10 5 0 31
  32. 32. Summary 32
  33. 33. • WMS has transformed the way in which infrastructure assets are budgeted, approved, procured and billed at Maharashtra Industrial Development Corporation• It is a sea change from the previous cumbersome manual process• It has dramatically reduced time for o Estimation o Technical sanctions o Notice Inviting Tender o Tender Approval o Work Order Sanction o Billing• It has created transparency, visibility and increased compliance across all works processes 33