Integrated ERP Implementation at MIDCScope and Functionality DeliveredMaharashtra Industrial Development CorporationUdyog ...
Page iiDigital MIDC, Scope & Functionality DeliveredTable of Contents1 Executive Summary.....................................
Page 1Integrated ERP Implementation at MIDC, Scope & Functionality Delivered1 EXECUTIVE SUMMARY“Integrated ERP” initiative...
Page 2Integrated ERP Implementation at MIDC, Scope & Functionality Delivered2 INTRODUCTION2.1 PurposeThis document summari...
Page 3Integrated ERP Implementation at MIDC, Scope & Functionality Delivered3 INITIATIVE MAPThe diagram below tries to rep...
Page 4Integrated ERP Implementation at MIDC, Scope & Functionality Delivered4 INITIATIVE DETAILS4.1 ERP - Accounting & Fin...
Page 5Integrated ERP Implementation at MIDC, Scope & Functionality Deliveredj) Procurement of office supplies and the rela...
Page 6Integrated ERP Implementation at MIDC, Scope & Functionality Deliveredf> Formulation/Amendment of Development contro...
Page 7Integrated ERP Implementation at MIDC, Scope & Functionality Delivered DC Works SPA (Special Planning Authority) ...
Page 8Integrated ERP Implementation at MIDC, Scope & Functionality Delivered4.4 ERP: GADThe General Administration Departm...
Page 9Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredConfidential ReportingVehicle Management4.5 ER...
Page 10Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Customer: This includes hazardous material...
Page 11Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Common Effluent Treatment Plat (CETP) oper...
Page 12Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Employee: This would cover CETP operations...
Page 13Integrated ERP Implementation at MIDC, Scope & Functionality Delivered Department Specific Forms: Services(new) M...
Page 14Integrated ERP Implementation at MIDC, Scope & Functionality Delivered Registered customer can then apply for vari...
Page 15Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredProperty exchange allows existing MIDC plot h...
Page 16Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredFor Bidders: Register on the site with neces...
Page 17Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredBrief Description:MOSS installation has been ...
Upcoming SlideShare
Loading in...5
×

Integrated ERP_ScopeDocument

363

Published on

“Integrated ERP” initiative at MIDC intends to achieve the goal of e-enabling MIDC’s customers, vendors and employees. It will reduce dependency on physical papers and files by electronically capturing most of the MIDC’s processes and customer interactions, leading to better customer and employee experience, increased transparency, better decision making and governance.

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
363
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Transcript of "Integrated ERP_ScopeDocument"

  1. 1. Integrated ERP Implementation at MIDCScope and Functionality DeliveredMaharashtra Industrial Development CorporationUdyog Sarathi,Mahakali Caves Road, Andheri(E),Mumbai: 400093Phone : +91 22 26872074www.midcindia.org
  2. 2. Page iiDigital MIDC, Scope & Functionality DeliveredTable of Contents1 Executive Summary...............................................................................................................12 Introduction..........................................................................................................................22.1 Purpose ........................................................................................................................................23 Initiative Map .......................................................................................................................34 Initiative Details....................................................................................................................44.1 ERP - Accounting & Finance..............................................................................................................44.2 ERP: Planning Department...............................................................................................................54.3 ERP E&MD: Tender & Works – Works Management System...........................................................64.4 ERP: GAD...........................................................................................................................................84.5 ERP: Legal..........................................................................................................................................94.6 ERP: Fire ............................................................................................................................................94.7 ERP: Land Acquisition......................................................................................................................104.8 ERP: Environment ...........................................................................................................................104.9 ERP: Marketing & PR.......................................................................................................................114.10 Integrated File Movement System................................................................................................124.11 New www.midcindia.org website.................................................................................................124.12 Single Window Clearance .............................................................................................................134.13 Property Exchange module...........................................................................................................144.14 Customer Portal on www.midcindia.org ......................................................................................154.15 Vendor Portal on www.midcindia.org [E-Tendering] ..................................................................154.16 Agency: Fire Agency Licensing Application...................................................................................164.17 Intranet Portal for Employees.......................................................................................................16
  3. 3. Page 1Integrated ERP Implementation at MIDC, Scope & Functionality Delivered1 EXECUTIVE SUMMARY“Integrated ERP” initiative at MIDC intends to achieve the goal of e-enabling MIDC’s customers, vendors andemployees. It will reduce dependency on physical papers and files by electronically capturing most of theMIDC’s processes and customer interactions, leading to better customer and employee experience,increased transparency, better decision making and governance.Maha-e-BizBusiness ServicesPortalGoMDepartmentsLandDepartmentFireDepartmentCEO’sOfficeEngineeringWorksPlanningDepartmentLandDepartmentTechnicalSanctionGeneralAdministrationField OfficeEmployeeGeneralPublicPaymentGatewayFileMovementSystem/Doc MgmtMicrosoft AXDynamicsTerminal Serversfor WAN usersWorksManagementSystem(E &MD)Payroll AXInternet / WANSSiinnggllee ssoouurrccee ooff DDaattaaCustomers /InvestorsCustomer /InvestorLandManagementSystemAutoDCR/BPAMSMIDC ITInfrastructure
  4. 4. Page 2Integrated ERP Implementation at MIDC, Scope & Functionality Delivered2 INTRODUCTION2.1 PurposeThis document summarizes various initiatives undertaken by during the implementation of Integrated ERPunder the aegis of digitizing MIDC.Implementation of Integrated ERP at MIDC was a bold and challenging endeavor which we all have been ableto deploy successfully; most of the modules are in use for 8 months to 38 months period already. Now theusage transition of a few modules is underway.MIDC has already put in place the IT infrastructure and the processes for Integrated ERP initiative to achievefollowing objectives – To create a one stop Business facilitation destination. To enable entrepreneurs to submit applications with ease. To provide hassle free service to the entrepreneurs To improve customer satisfaction. To meet the Service level commitments under the Citizen Charter
  5. 5. Page 3Integrated ERP Implementation at MIDC, Scope & Functionality Delivered3 INITIATIVE MAPThe diagram below tries to represent the various initiatives @ MIDC :Area DescriptionPortalInvestors - www.midcindia.orgRolling out of www.midcindia.org on MicrosoftOffice SharePoint ServerSingle Window Clearance (SWC)Property ExchangeCustomers - www.midcindia.org Water Bill, e-PaymentVendors – www.midcindia.org e-TenderingAgency Fire Agency ApplicationIntranet for EmployeesIntranet portal website for Employee Collaborationand Document ManagementERPMIDC DepartmentsE&MDGADFinance & AccountsEnvironmentWater BillingPayrollFireLand AcquisitionLegalPR & MarketingOthersIntegrated File ManagementSystemReplaced the existing DJMS (Document JourneyManagement System) with web-enabled solutionwith more features and integrated with ERPEmployee EnablementCritical factors considered while planning the release:a. Relatively stand-alone modules with minimal set of integration touch points when compared to thedownstream modulesb. Identified interim integration touch points with legacy/downstream modules and has identifiedworkarounds/standard operating procedures to execute processes in a seamless fashionc. To cater to MIDC ask of planning a staggered release wherein it would act as a testing ground to takeup the downstream complex modulesd. Learning obtained during Release 1 cycle can be applied in the downstream releases (Release 2 andRelease 3)
  6. 6. Page 4Integrated ERP Implementation at MIDC, Scope & Functionality Delivered4 INITIATIVE DETAILS4.1 ERP - Accounting & FinanceAutomating transaction of the Accounts department and budgeting activity. This module integrates withother modules which lead to finance transactions as well.Brief DescriptionProcess Flows documented• GL Codification• Cash & Bank Transactions.• Cheque books and Receipt books• Imprest cash• GAD / Establishment Expenses• Employee loans & advances• Utility payments• Contractor Payment• Running bill payment & works payments• Miscellaneous Public Works Advance (MPWA)• Water bill Receipt.• Other receipts• Transfer Entry Book• Transfer Between Corporations (TBCO)• Journal entries• Fund management & requests from Divisions• Investment tracking at HQ• Month end closure process• Year-end closure process• Budgeting• Costing• Internal Audit• Revenue Control Cell• Internal Audit.• Fixed AssetInter Department Touch-points1. GAD/Establishmenta) Contract management for Transport, Canteenb) Processing of various employee allowances, Medical, bag, vehicle, etc.,c) Processing of employee loans & advances, deductions and follow-up.d) Processing of supplementary payroll details like shift allowance, tea, overtime allowancese) LTC and LTA processingf) Additional duty charges.g) NMR paymentsh) Payment of Transfer grants.i) Vehicle management and tracking of expenses.
  7. 7. Page 5Integrated ERP Implementation at MIDC, Scope & Functionality Deliveredj) Procurement of office supplies and the related liability accounting and payment process2. Engineering & Maintenancea) Capital & Revenue Works - Form 46 - First and Final Bill processingb) Capital & Revenue Works - Form 47 - Running bill processingc) Capital & Revenue Works - Form 67 - Intermediate bill for Lump sum contractd) Capital & Revenue Works - Form 68 - Running bill processing for Lump sum contract3. Material Managementa) Item/Inventory master designb) Purchase processc) CSR rate maintenance for progress billingd) Material Receipt process and integration with TEBI & ERPe) Material Issue process and integration with TEBI & ERPf) Material issue adjustment process in case of purchase price variancesg) Inventory physical verification and shortage accountingh) Inventory scrapping process and accountingi) Inventory inter division transfer process4. Land Managementa) Land Acquisition (Payments)b) Land Management (Income)ERP would allow Excel files containing the daily readings from the existing biometric attendance system to beuploaded to update employee attendance.4.2 ERP: Planning DepartmentPost land acquisition the land is divided into Industrial areas and further into Industrial plots for allocationby the Planning Department.Brief Description:The Planning module covers about 12 processes. The main processes out of these include :a> Preparation of Layout Plans involving possession of land, receipt of village map from Regional office,receipt of contour map from DE/EE, matching boundaries between the Village and the Contour map.b> Preparation of Zonal Plans: This involves identification of zones like commercial, open space,residential etc.c> Part Layout Plans: This involves creation of a detailed plot layout for that zone including numbering.d> Handling of special cases requiring special approval: This involves cases that do not satisfy or meet allthe rules as laid down in DC Rule book and hence require special permission from the Planningdepartment. Need to record information pertaining to cases handled by deptt. so that a “SpecialCases Handled Report” can be generated for fixing accountability.e> It is also involved in preparation and submission of proposals of Industrial Township to be set up forvarious industrial areas of MIDC.
  8. 8. Page 6Integrated ERP Implementation at MIDC, Scope & Functionality Deliveredf> Formulation/Amendment of Development control rules. an intranet MOSS implementation can beconsidered to assist in collaboration during the course of this process which can allow centralizationof documents and document sharingTouch point with different stakeholders includea. Customer: Providing information to customers with respect to their queries concerning thePlanning department.b. Employee: This includes interaction with other departments like Regional offices,Engineering & Maintenance department. Inter-department collaboration. SharePoint portalwill be implemented to address collaboration issues and centralized repository ofInformation and easy search.c. Vendors: None.d. Government Agencies : nil4.3 ERP E&MD: Tender & Works – Works Management SystemThe Engineering department plans and budgets for works across the state, depending on the developmentstage of each industrial area. It also takes up maintenance activities for existing utilities and Industrialareas based on the plans & policies of MIDC, the State Government as well as the Central Government.Brief Description Budgeting Preparation Reporting Estimation Preparation of Department Schedule of Rates(DSR) Administrative Approval (ADP) Technical Sanction (TS) e-Tendering Draft Tender Papers Approval (DTP) Tender Notice Tender Queries Pre-Bid Meeting Tender response Tender Opening Tender Acceptance Works Monitoring & Billing Execution/Records/Drawings Billing/Payment Defect Liabilities & Records Quality Audit Project Management Consulting
  9. 9. Page 7Integrated ERP Implementation at MIDC, Scope & Functionality Delivered DC Works SPA (Special Planning Authority) Building Plan Approval Building Plan Approval Occupancy Certificate Temporary Construction Dealing with unauthorized constructions Plinth Completion Certificate Maintenance Maintenance of Water Supply Schemes Record Equipment Readings Safety Audit /Inspections Maintenance of Civil Infrastructure Stores Need for Material Requisition on Works Requisition by Maintenance Staff Maintain Stock Levels Office Supplies Procurement/Material receipt: Tender Quotation Rate Contract Surplus(Unused) Material Material ceased Dismantled Material Quality Control Stock Movement Inter-Store Transfer Inter Sub-Division Transfer Maintain Stock Level Dismantled Materials Stock TakingInter Department Touch-points Land : Feasibility Report, Proposal & Compensation Fire : Provisional & Final NoC Legal : Board decisions, Litigation A&FD : Tenders, Work Bills Planning : Contour Map, D.C. Rules GAD : Establishment & Administration Matters Environment : Effluent Treatment & Drainage
  10. 10. Page 8Integrated ERP Implementation at MIDC, Scope & Functionality Delivered4.4 ERP: GADThe General Administration Department activities of Human Resources Management and otheradministrative activities automation through various sub-modules.Brief DescriptionProcess Flows documented Vehicle Management Office Stationary Procurement & Distribution Advances, Sundry Expenses & Allowances Telephone Bills, Recreation Facilities Recruitment & Selection Confidential Reports, Increments & Special increments, Promotion Deputation, Transfer, Leave Management Maintenance of Service Book, Facilities to Employees Security Management Manpower Planning, Training & Development Departmental EnquiryInter Department Touch-pointsa) A&FD, E&MD, Firea. Employee Master – Service Book, Recruitment & Appointment Detailsb. Submission and Approval status, advance, allowance, Telephone Billsc. Transfer Details, Promotion Detailsd. Leave Managemente. Confidential Reportingf. Vehicle Managementg. Office Stationary Procurement & DistributionThe sub-modules released in 2 parts are as follows:Release 1:Employee Self ServiceManpower PlanningDeputationDisciplinary ActionsRecruitmentConfirmation & TransferEmployee TrainingRecreational FacilitiesRelease 2:Office Stationary purchase & distributionIncrementsPromotionsTelephone BillsFacilities to EmployeesLeave ManagementSecurity Management
  11. 11. Page 9Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredConfidential ReportingVehicle Management4.5 ERP: LegalLegal department takes care of the corporate affairs and also manages the Legal cases related to MIDC.Brief DescriptionProcess Flows documented DCM – Department of Corporate Matters Consolidation of Agenda Item Arranging logistics for Board Meeting Preparation of MOM Approval of MOM Circulation of MOM Legal - Managing Court cases Advocate Details Advocate Fee Schedule Case Details Update Case Status Advocate Payment Below District court Above District court4.6 ERP: FireFire Department manages preparedness for and incident management of disasters or similar incidencesthrough tracking of various calls / actions etc.Brief DescriptionThe Fire services module covers about 25 processes. The main processes out of these includea. Fire Station employees Leave calendar: Functionality to help fire station in-charge to plan the leaveof employees of a fire station to ensure presence of minimum number of fire personnel at any giventime.b. Out pass Register: Feature to enable fire station in-charge to monitor the movement of the firepersonnel outside fire station premises.c. Hazardous Material Reporting: Functionality to enable plot holders to report the storage ofhazardous material in their premises to enable fire personnel to plan in case of fire call.d. Fire Calls reporting: Functionality to enable online reporting and alert of fire calls.e. Fire Cess Collection: Ability to collect and monitor fire cess.f. Fire Station day to day operations viz. Record of equipment testing and servicing etc.g. Fixed Asset Management: Ability to manage assets related to fire station.Touch point with different stakeholders include
  12. 12. Page 10Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Customer: This includes hazardous materials reporting. This would be implemented usingthe MIDC web extranet portal.b. Employee: This would cover leave calendar, out pass register, fire call reporting, vehiclehistory, Orderly room register etc. This would be implemented in EP. The workflow related tofire NOC both provisional and final and the fire protection fee and additional fire protectionfee collection in handled through Building plan Approval management System (BPAMS).4.7 ERP: Land AcquisitionLand Acquisition department starts acquiring identified lands by interacting with the owners and therevenue officials by preparing Land Acquisition proposals and other documentations. Further the land isevaluated, payment negotiations are carried out and documentation carried out.Brief DescriptionProcess Flows documented Land identification process Scrutiny of Development plans and information collection on sites Finalization of most suitable sites by the Land Selection committee Approval by MIDC HQ & Preparation of proposal by RO Preparation of formal proposal and submission to Government Land Acquisition & Publication of Chapter VI Notification Initiation of Joint measurement by RO/LAO & carrying out Joint Measurement Preparation of corrigendum/Fresh notification/De-notifications Hearing of objections to Notice U/S 32(2) of the MID Act 1961 Preparation of Notice U/S 32(2), 32(1), 32(5) of the MID Act, 1961 Valuations of Land & Negotiations for compensation Preparation of compensation order U/S 33(2) & 36(1) of MID Act 1961 Handing over land to MIDC Land Acquisition under Section 15(B) Acquiring land under 2(g)/ application for 2(g) notification of the land acquired. Land pre-allotment & Advance Payment for Land AcquisitionInter Department Touch-pointsa. A&FD : Accounts and finance for fees paymentsb. A&FD : Accounts and finance for disbursement paymentsc. SEZ : Transfer of lease from proprietor, partnership, private to proprietord. E&MD : Tendering process for plot sale4.8 ERP: EnvironmentEnvironment Services department monitors the environment affecting elements in the industrial areasituationBrief DescriptionIn the Environment module the total number of processes covered is about 10. The main processesinclude:
  13. 13. Page 11Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Common Effluent Treatment Plat (CETP) operations both in terms of performance and progress.b. Common Hazardous Waste Treatment, Storage and Disposal Facility (CHWTSDF) operations bothin terms of performance and progress.c. Environment Protection Service charge (EPSC)/Drainage Cess (DC) collection and reporting.d. Infrastructure Damage Charge (IDC) Collection and reporting.e. Collection and reporting of data regarding Tree Plantation Program/Rain Water Harvesting/Recycleand re-use of waste water at water treatment plant.f. Collection and reporting data relating to Bio technology fund and Bank guarantees handled byenvironment department.Touch point with different stakeholders includea. Employee: This would cover CETP operations, CHWTSDF operations, EPSC & Drainage cess collectionand reporting, IDC collection and reporting Collection and reporting of data regarding Tree PlantationProgram/Rain Water Harvesting/Recycle and re-use of waste water at water treatment plant. Thiswould be implemented in EP/AX.b. Government Agencies: MPCB. Extranet portal will have facility to enable interaction betweenenvironment department and MPCB.4.9 ERP: Marketing & PRMIDC’s Department for Marketing & PR organizes for the public relation activities / events.Brief DescriptionThe process for the PRO starts with Ministry of Industry / Industry Secretary requesting MIDC for one of theabove items. The CEO / Joint CEO then forward the same letter with remarks to GM, Public Relations, who inturns forwards to his team to work on the same. The format for preparation depends on the particularrequest. Once the format is prepared, it is send to higher authorities for approval. The administrativeapproval, if not already given, is sent to CEO / Joint CEO for their approval.Following are the activities performed in the PRO function of MIDCa. Event Management1. Exhibition2. Summits3. Seminarsb. Preparing a Point to Point Program for Touring Delegatesc. Preparing the entire schedule for Foreign Toursd. Preparation of Advertisements1. Display, e.g., Inauguration of Industrial Estate2. Classifieds, e.g., Tender Notices.e. Preparation of Publicity material, e.g., CD preparation / cutting.f. Press Conference Arrangementg. Publication of Periodicals, e.g., Vikas Darpanh. Maintenance of Library and Procurement of Library material.Touch point with different stakeholders include
  14. 14. Page 12Integrated ERP Implementation at MIDC, Scope & Functionality Delivereda. Employee: This would cover CETP operations, CHWTSDF operations, EPSC & Drainage cess collectionand reporting, IDC collection and reporting Collection and reporting of data regarding Tree PlantationProgram/Rain Water Harvesting/Recycle and re-use of waste water at water treatment plant. Thiswould be implemented in EP/AX.b. Government Agencies: MPCB. Extranet portal will have facility to enable interaction betweenenvironment department and MPCB.4.10 Integrated File Movement SystemAll departments handle files & documents continuously, which need to be monitored / tracked andinformation needs to be available to all the stakeholders. In addition the physical file movement, thevirtual communication also needs to be monitored.Brief DescriptionSystem to track movement of physical files for all business processes where physical files are used. Thebusiness process could be part of AX or other systems such as WMS, LMS etc. Facilitate tracking of files sentwithin same MIDC office, across MIDC offices or sent outside MIDC to other government agencies. Provideinwarding / outwarding capabilities for correspondences received and sent by MIDC respectively.The details of this module are tracked in a dedicated FRD document, submitted by MCS to PMC/MIDC team.User Touch point:a. For MIDC Employees IFMS Portal – Track file, Inward / Outward, Reports EP – Department-wise file tracking status available within HoD dashboard in EP AX – File creation, tracking status WMS – File creation, tracking status LMS – File creation, tracking status BPAMS – File creation, tracking statusb. Government agencies / Citizens & other stakeholders IFMS Portal – File tracking status4.11 New www.midcindia.org websiteUpgrade of MIDC portal www.midcindia.org to new Microsoft Office SharePoint Server 2007Brief Description:The current MIDC website is built on a custom content management system, as part of the upgradeMicrosoft recreated most of the site on MOSS server. The new upgraded site is installed on production serverand public IP has been assigned.The features enabled on the site are: Web Site Search : Searches all documents on the web site (enabled) Indic Search: Indexes Marathi documents (new) Single Click navigation: “I want to know about..”(new)
  15. 15. Page 13Integrated ERP Implementation at MIDC, Scope & Functionality Delivered Department Specific Forms: Services(new) Many broken links fixed or removed Approvals and Clearances for New Projects (new) Simpler Video streaming Works with most compatible browsersNew Features for MIDC:• MOSS based Integrated Content Management– Easier to add and change documents– Easier to assign separate owners for separate sections– Easier to add new Contents in the form of Lists with minimum coding– Upload methods independent of type of document (advertisements/information/circularsetc. all follow same procedure to upload)• Single-Sign-on with Windows Active Directory (no need to remember additional user id +passwords)• Documents uploaded are automatically indexed periodically and made searchable• Tracking of usage via usage reports4.12 Single Window ClearanceSingle Window Clearance (SWC)Brief Description:SWC vision is to setup a central location where information about clearances required to setup anindustry/enterprise is captured.The ‘Integrated ERP’ portal has the following features – Enables a Global Access to services and application forms Forms may be filled and edited online with printing facility Processing desk information given to boost direct liaising Status tracking available with color codes Dynamic 2 way interaction on digital platform Approval communicated online, Printouts with Barcodes Distinct system of stage wise ( Pre commissioning to post commissioning) approvalsThe Solution prepared for the ‘Integrated ERP’ portal operates in the following manner – The interface of Integrated ERP Clearance Portal is divided into two parts: Customer Login-For Customers Department Staff Login-For Department users to approve/reject/take action on submissionmade by customers To avail any of the services under Integrated ERP, the customer needs to register his / her plot on theportal once and then apply for various services against the registered plot One can reach the Integrated ERP Clearance Portal by clicking on ‘Single Window Clearance Service’on MIDC portal (www.midcindia.org), or by typing in the url - www.services.midcindia.org/services inthe address bar of the browser.
  16. 16. Page 14Integrated ERP Implementation at MIDC, Scope & Functionality Delivered Registered customer can then apply for various services available under the respective departmentswithin MIDC The applications thus made are approved or rejected by the Regional Officers or other head ofdepartments. The customer comes to know about the status of his application once he logs in to his registeredaccount.The flowchart of the Service Provision through the ‘Integrated ERP’ portal -The Services are provided at the 4 levels, depending on readiness at the backend to provide interactivitythrough “Digitally Integrated Service”Level Interactivity for the ServiceL-4 Online – Filling, Submission, Tracking, Approval and DeliveryL-3 Online filling and Physical SubmissionL-2 Fillable PDF formL-1 Static Form or Link to an existing Service Facilitation4.13 Property Exchange moduleProperty exchange application to allow existing MIDC customers to express interest in subletting /transferring plotsBrief Description:
  17. 17. Page 15Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredProperty exchange allows existing MIDC plot holders to express their interest in subletting or transferring tierplot. Once their application details are verified by concerned authority the plots are available in a specialsearch area on www.midcindia.org website.A workflow routes the application to the designated authority for approvalsThose who are interested in applying for such plots can contact the Industrial Area contact directly.4.14 Customer Portal on www.midcindia.orgCustomer portal on www.midcindia.org to allow viewing of water bills, make e-payments, hazardousmaterial registration and complaints.Brief Description:The customer portal will be linked to www.midcindia.org . This sub-portal will allow customers to :a> Register on the site. Registration will be verified by MIDC departmentb> View their water bills, initiate e-paymentsc> Register any hazardous material on their plotsd> File online complaint.A central complaint registering site would need MIDC department’s coordination to review the complaints,address and update statuses. MIDC should setup the necessary processes.4.15 Vendor Portal on www.midcindia.org [E-Tendering]Vendor portal would primarily cater to the e-tendering needsBrief Description:The current MIDC portal allows for publishing of tenders. The proposed e-tendering solution will allow forthe following:
  18. 18. Page 16Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredFor Bidders: Register on the site with necessary digital certificate Download bid preparation tool Browse published tender Post Queries on Tender , View Query response Create bid package (2 envelope) , digitally sign the package and encryptaFor MIDC departments Upload and publish Tender documents Publish Query ResponsesFor MIDC Tender Committee View tender bids Verify digital signatures Decrypt and open the bids in presence of bidders Pass Financial bid information to Works Management (for E&MD) for further processing.4.16 Agency: Fire Agency Licensing ApplicationThe Fire Agency Licensing application allows applicants to apply for the License online and MIDC to scrutinizethe applications.Brief Description:This application is available online via a link on the www.midcindia.org web site. Applicants fill online “FormM” and submit the form online for scrutiny.MIDC department employees can access these forms on the intranet link to view and update the applicationstatus. This is custom built solution using ASP.NET technology and Microsoft SQL Server 20084.17 Intranet Portal for EmployeesThe intranet portal will act as the primary source for internal dissipation of information. It will also be used tohost the “Enterprise Portal” module of AX.This portal is set up on the MOSS server.As part of ERP role out some features of Dynamics AX would be exposed on this site as part of EP (EnterprisePortal). Some of the features which would be available as part of ERP are: Leave Application View Payslips Raising Purchase Requisitions and so on.
  19. 19. Page 17Integrated ERP Implementation at MIDC, Scope & Functionality DeliveredBrief Description:MOSS installation has been created on new server http://midc-webThe base structure is to have a Landing page with relevant information and department specific sub-sites.This base site structure has been created on the http://midc-web server. Typical content uploaded on thesite will in the form of lists (circulars, holidays, events, news articles, office locations etc.)Dynamics AX EP Portal: Along with core ERP esp. GAD moduleMIDC responsibility: Appoint department specific owners who need to own the information on the site and provide up-to-date data to keep it updated. Ensure backup and other IT maintenance activities are carried out on the production server.

×