Insert ImageInnovating Building Plan Approval           for Urban Local Bodies                    March 31, 2012
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Insert Product     logo                 Confidential - SoftTech Engineers Pvt. Ltd.
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  • SoftTech Engineers Pvt. Ltd. (An ISO 9001:2000 company) is engaged in the information technology industry particularly in the business of providing software and systems integration services world-wide and has developed it’s proprietary a building Bye-laws software by name “AutoDCR” for automatic approval and sanctioning of building plans. The project constitutes the approval management information system integrated with CAD drawing scrutiny tool.India is on the verge of information revolution and with the changing perception of citizens, it is necessary to go ‘citizen centric’ . AutoDCR helps in enhancing internal efficiencies, providing transparent and efficient automated online services to citizens.
  • Today, especially in the developing country like India, Municipal Corporations are facing the challenges of rapid urbanization , haphazard development and a declining public image due to the increasing gap between service delivery and public expectations. Due to lack of proper and smooth systems, there are challenges like-Multiple agencies- There is no single point of presence for the citizens to avail the government services. The citizen needs to visit each department to avail a service provided by that department. (As the number of staff available in each department is much less that required, they need to stand in long queues).Manual reading of drawing-Authorities engaged are interpreting the rules as they could understand.Complex rules and bylaws-Complex nature of land records and many rules interrelated to each other.End-to-end traceability- In today’s paper based system, finding out status of proposal or locating a file of a particular proposal within rigid hierarchy and complicated procedures in corporations can be a very perplexing experience. There is no standard process for determining the efficiency of the staff. (It is nearly impossible to know the actual process being followed inside the department. It is also very difficult to know the status of the applications submitted to any department).Information not aligned-The information available with higher authorities is fragmented, contradictory, out-of-date, poorly indexed, or simply not of interest or use. There is no systematic way of collecting, maintaining and analyzing data/information that may be relevant for planning and approval purposes resulting in re-work and redundancy in data. Inadequate citizen interface-Dependence of citizens on any corporation for various services is huge. The citizens are expected to go to the service counters situated at the department premises for availing the services from a particular department, the waiting time for the citizens is very high. In the absence of monitoring system and manual interventions, there is a lack of efficiency in redressing citizen’s complaints.
  • Transparency- All the relevant building permission data will be made available to increase citizen’s knowledge base to achieve citizen empowerment through access to information. Escalation of Alerts on unnecessary delays.Accountability- Generation of regular MIS report & evaluation of workforce efficiency. Maps authorized roles and responsibilities.Collaboration- There will be a single point contact with the departments, reducing the time required for request the service and deliver the service. Enables collaboration between various departments.Acceleration- All the failures in the rules for any particular proposal will be conveyed to concerned architect at one time.Faster approval as every process will have a fixed accountability with time limit set.Innovation- Scrutiny of proposal by reading CAD drawing, eliminates lengthy manual process and Human errors, reduce the Architects and Authority's effort for drawing and calculation to save valuable time.
  • Proposal flow-Architect submits the plan and proposal basic data online.After initial scrutiny of the documents and chalan payment, the date of site visit is notified to the concerned officer and architect via system generated SMS.After detail document scrutiny & site visit, scrutiny of building plan is done by AutoDCR, reading layer based drawing entities, geometrically mapping them with development Control rules, generating scrutiny reports in just few seconds.-Proposal is rejected or forwarded to higher authority at various stages but within stipulated time period- Architects can view proposal status, scrutiny reports and approved drawing copy in PDF format online.
  • When submitting new proposal the Architect will have to fill in the relevant details, attach drawing file & submit case for scrutiny online.Online proposal submitted by architect is received by single window clerk.The person at Single window accepts the proposal only if all the relevant mandatory and optional documents are present.
  • AutoDCR reads data from CAD drawing, establishes relationship between various entities, Impose specific proposal conditions, geometrically maps each & every entity by corresponding with complex & interlinked rules. Analysis is done as per development control regulations by AutoDCR. Tables and report are saved with drawing. This helps in accuracy in area calculations & reduction in the Authority’s effort for drawing and calculations.
  • Hassle free online payment of fees -The challan payment is done in the bank and verification is sent to Single window through this bank console.The payment is made in the Bank against the temporary no. of the proposal and an acknowledgement receipt is generated.
  • After scrutiny, Proposal if rejected, objection list with reasons is given to applicants. If approved, permission certificate is issued to the applicant.
  • The higher authorities can get an overall idea about all the proposals and also get to know the status of any proposal in their console . Certain reports are also provided in this console showing the weekly/monthly revenue collection, monthly/yearly permissions granted, efficiency of the employees etc. All digitized data records are stored and archived.
  • Online submission of proposal, payment and proposal status tracking facility available for applicants bringing in transparency.
  • Online submission of proposal, payment and proposal status tracking facility available for applicants bringing in transparency.
  • AutoDCR presentation

    1. 1. Insert ImageInnovating Building Plan Approval for Urban Local Bodies March 31, 2012
    2. 2. Insert Product Logo1. Rapid urbanization of industrial, commercial and residential properties2. Complex Bye Laws – slow and error prone manual approval process Confidential - SoftTech Engineers Pvt. Ltd. 2
    3. 3. Insert Product Logo Automates scrutiny of Innovation drawings vis-à-vis DC rules/ Building bye laws Provides alerts Accelerates Performance scrutiny process and reports for Acceleration Monitoring different by eliminatingstakeholders via lengthy and SMS and email cumbersome computations Enables Maps authorized Accountability Collaboration collaboration roles and between various responsibilities stakeholders Confidential - SoftTech Engineers Pvt. Ltd.
    4. 4. Insert Product Logo MIS Reports Municipal Commissioner Building Permission officials AutoDCR® 1 Architect Document ApprovalSubmits application online Verify the submitted documentViews status online 2 Site Visit Approval Site Inspection ReportViews Reports online 3Final Drawing in .pdf format Drawing Approval Drawing scrutiny report generated View sanctioned details by AutoDCR™ Citizens Confidential - SoftTech Engineers Pvt. Ltd. 4
    5. 5. Insert Product Logo • Architect fills in proposal online. • Attaches drawing with proposal • Gets file number for future reference. • Sends for drawing scrutiny, document checklist and site visit checklist.Confidential - SoftTech Engineers Pvt. Ltd. 5
    6. 6. Insert Product Logo• Authorities will look into the document submitted.• Generate Acknowledgement letter of the documents submitted by the Architect Confidential - SoftTech Engineers Pvt. Ltd. 6
    7. 7. Insert Product Logo Textual Reports.Failed Entity on CAD Drawings. Area Statements on CAD Drawing. Confidential - SoftTech Engineers Pvt. Ltd. 7
    8. 8. Insert Product LogoFees Chalan • System automatically calculates fee required to be paid. • Generates letters and receipts. • Payment alerts through SMS / e-Mails. • Optional facility to integrate with Payment Gateways. Confidential - SoftTech Engineers Pvt. Ltd. 8
    9. 9. Insert Product Logo Final approval • System Generated Permission Letters and Certificates. • Localized Certificates. • Attaching conditions and remarks on certificates. • Permission alerts through SMS / e-Mails.Confidential - SoftTech Engineers Pvt. Ltd. 9
    10. 10. Insert Product Logo Monitoring & EvaluationConfidential - SoftTech Engineers Pvt. Ltd. 10
    11. 11. Insert Product LogoConfidential - SoftTech Engineers Pvt. Ltd. 11
    12. 12. Insert Product LogoConfidential - SoftTech Engineers Pvt. Ltd. 12
    13. 13. Insert Product LogoCitizen interface Confidential - SoftTech Engineers Pvt. Ltd. 13
    14. 14. Insert Product LogoCitizen interface Confidential - SoftTech Engineers Pvt. Ltd. 14
    15. 15. Insert Product Logo Pune Municipal Municipal Corporation Corporation of Corporation of Greater Mumbai Chennai Coimbatore City Maharashtra Industrial Thane MunicipalMunicipal Corporation Dev. Corporation Corporation Thiruvanthapuram Bhubaneswar Municipal Nagpur Development Corporation, Kerala Municipal Corporation Authority Confidential - SoftTech Engineers Pvt. Ltd.
    16. 16. Insert Product Logo Pimpri Chinchwad Hubli Dharwad Jaipur DevelopmentMunicipal Corporation Municipal Corporation Authority Bhavnagar Gujarat InternationalMunicipal Corporation Finance Tec-City Lavasa CorporationAurangabad Municipal Kolhapur Municipal Mira Bhayandar Corporation Corporation Municipal Corporation Confidential - SoftTech Engineers Pvt. Ltd. 16
    17. 17. Insert Product LogoThiruvananthapuram Corporation Kollam Corporation Cochin Corporation Indore MunicipalThrissur Corporation Kozhikode Corporation Corporation Coming soon Ujjain Municipal Kolhapur Municipal Corporation Corporation Confidential - SoftTech Engineers Pvt. Ltd. 17
    18. 18. Insert Product LogoAutoDCR got an Award in The World Leadership Awards, 2007Pune Municipal Corporation bagged the World Leadership Award for AutomaticScrutiny of the Building Proposals at World forum Awards 2007 at LondonManthan Asia Award – 2010 : e-Governance categoryManthan Award is given for excellence in innovative digital technology across15 different categories. AutoDCR™ won this prestigious in the e-governancecategoryPrime Minister’s Award for Excellence in Public Administration“Building Plan Scrutiny (AutoDCR) & Approval Management System (BPAMS)”was nominated under the category “Implementation of Innovative Scheme/Projects” by PMC Officials (Pune Municipal CorporationJNNURM Best Practices – Building plan ApprovalRecommended as Best Practices in e-Governance by Ministry of UrbanDevelopment. Link : Confidential - SoftTech Engineers Pvt. Ltd. 18
    19. 19. Insert Product LogoUniformity and • Ensures uniform interpretation of complex rulesstandardization • Standardization of process across all entities • Transparency of process to citizens and other Good stakeholders governance • Showcase for best practices • Digitized data managementBetter quality of • Timely delivery services • Standard Procedures • Every process with fixed time limits Accountability • All roles mapped • Early alerts through SMS / Email / Web Confidential - SoftTech Engineers Pvt. Ltd. 19
    20. 20. Insert Product logo Confidential - SoftTech Engineers Pvt. Ltd.