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The 5 Fundamental Laws of Project Management

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  • 1. The 5 Fundamental Laws of Project Management * * with some insight from Albert Einstein Presented by @smartsheet
  • 2. A lbert Einstein was one of the greatest physicists of our time. But he was also a philosopher, with profound insights on science, religion and life. So in a little twist, we’ll handle the science part of project management… …and let Einstein talk philosophy.
  • 3. Law # 1 You must take stock
  • 4. Law # 1 You must take stock ‘‘ If the facts don’t fit the theory, change the facts.
  • 5. Law # 1 You must take stock In other words, if you don’t have enough resources, your project will fail. Here’s how to make sure you do: Evaluate Understand the goal and ensure you have enough people to make it happen. Measure Have a method or tool for tracking success (and know what success is). Envision Put tools in place that will help you work better.
  • 6. 2 Law # You must manage your time
  • 7. Law # ‘‘ 2 You must manage your time I never think of the future. It comes soon enough.
  • 8. Law # 2 You must manage your time In other words, time flies. Make sure it doesn’t fly by you. Schedule Start with the due date and work backwards. Segment Break the end goal into smaller manageable parts. Focus Only spend time on critical elements.
  • 9. 3 Law # You must map the critical path
  • 10. Law # 3 You must map the critical path ‘‘ If you can’t explain it simply, you don’t understand it well enough.
  • 11. Law # 3 You must map the critical path In other words, define what’s truly important. Identify Establish key deliverables and assign due dates. Pinpoint Determine exactly what must be done and make it happen. Track Use a tool, like a Gantt chart, to stay on track.
  • 12. Law # 4 You must identify risks
  • 13. Law # 4 You must identify risks ‘‘ The world is a dangerous place to live; not because of the people who are evil, but because of the people who don’t do anything about it.
  • 14. Law # 4 You must identify risks In other words, if you don’t think about bad things, then bad things will happen. Talk Meet with your team and identify risks. Prioritize Determine which risks pose the biggest threat. Plan Be ready if the risks become real.
  • 15. 5 Law # You must communicate effectively
  • 16. Law # 5 You must communicate effectively ‘‘ Information is not knowledge.
  • 17. Law # 5 You must communicate effectively In other words, don’t just clutter a person’s inbox. Make every message count. Enlighten Stick to actionable data and insights. Collaborate Allow ideas and information to be shared. Clarify Choose tools that enhance transparency and communication.
  • 18. Follow these 5 laws ... 1 You must take stock 2 You must manage your time 3 You must map the critical path 4 You must identify risks 5 You must communicate effectively
  • 19. ... and you’ll not only complete a project, but you’ll have added a real contribution to your company.
  • 20. ‘‘ Or as Einstein would say, Try not to become a man of success, but rather try to become a man of value. (You don’t have to be an Einstein to know he meant women, too.)
  • 21. Learn how millions of people are working more productively than ever before with Smartsheet. www.smartsheet.com @smartsheet