Based on the expert insights of Kevin Korterud,
Accenture, originally shared on PMI’s Voices on
Project Management blog.
p...
SIN #

1

Opening with long
motivational speeches
or challenge questions
Instead, start with the answers, stating either:
...
SIN #

2

Conducting an overly
detailed review of tasks
Instead, structure discussion around risks and issues.
• have a li...
SIN #

3

Review of progress of
specific tasks in front of
leadership
The status meeting with higher-ups is not the place t...
SIN #

4

Scheduling status
meetings willy-nilly
Opinions vary on the best day to schedule the meeting,
but whatever you d...
Recap
Avoid:
• speeches
• challenges to the team in front of management
• put-you-on-the-spot questions
• overly detailed ...
Have your best status meeting ever with the tool used
by millions of delighted project managers: Smartsheet.

IF YOU LIKED...
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4 Cardinal Sins of Weekly Status Meetings

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Have the best weekly status meetings ever by avoiding these 4 common mistakes. Project management tips that work equally well whether you're managing marketing projects, IT, sales, events and more.

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4 Cardinal Sins of Weekly Status Meetings

  1. 1. Based on the expert insights of Kevin Korterud, Accenture, originally shared on PMI’s Voices on Project Management blog. presented by Follow Us:
  2. 2. SIN # 1 Opening with long motivational speeches or challenge questions Instead, start with the answers, stating either: • the current schedule example: “We are 4 days behind schedule • the budget position example: “We are $10,000 under budget” • the key milestones of the project example: “We are 35% complete with move” Answers produce confidence and allow you to focus on remedies for schedule, budget and progress variances. Follow Us:
  3. 3. SIN # 2 Conducting an overly detailed review of tasks Instead, structure discussion around risks and issues. • have a list of the current risks and issues along with their assigned owners • notify risk and issue owners in advance to come prepared to share the status of their items • risk owners should present a clear path to resolution • lack of a clear path to resolution is a clear signal to escalate the risk or issue to leadership Follow Us:
  4. 4. SIN # 3 Review of progress of specific tasks in front of leadership The status meeting with higher-ups is not the place to review nitty-gritty. Instead, clarify and confirm upcoming milestones. • highlight the upcoming two to three weeks of milestones • clarify the critical path to milestone completion • share your expectations on the progress toward these milestones by the next status meeting • ask team members to identify new risks or issues that may impair the team's progress Follow Us:
  5. 5. SIN # 4 Scheduling status meetings willy-nilly Opinions vary on the best day to schedule the meeting, but whatever you do keep it consistent. Tip! The second workday is often the most beneficial because it: • allows time during the first workday to gather information • gives the team three full days to act on previous meeting guidance Follow Us:
  6. 6. Recap Avoid: • speeches • challenges to the team in front of management • put-you-on-the-spot questions • overly detailed task reviews • unpredictable meeting schedule Now go out and have a great status meeting! Follow Us:
  7. 7. Have your best status meeting ever with the tool used by millions of delighted project managers: Smartsheet. IF YOU LIKED THIS, SHARE IT ! Follow Us:
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