Diploma Project Management Captain Cook College Sharon Boyle 13 December 2012
Some progress Some feedback How to read a Gantt chartMorning Tea Assessment item More about the assessment items The new scenarioLunch Other assessment items
Scope assessments due 14 December. Time assessments due 17 January If this is your last unit – see me Classes finish 14 December – yes this week! Cost & Quality units will be open Assessment items for these units finalised 17 January not before Draft assessment items posted Marking hopefully all completed by 18 Dec – otherwise I’m on leave. All other results See you 17 January, 2013
Scope assessments ◦ Don’t bother with Assessment Item 4. – Performance checklist ◦ Put into Project Meeting first week back when we close Fred’s Shed Overview of Time Gantt charts – what progress here? Attempted & Discussed Activities 1, 2, 3
Read the question – then again. ◦ Look for PMBOK clues ◦ Process ◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER Scope – ◦ authorisation process ◦ Critically important & don’t leave home without it Time – ◦ Act 1. Qu 8 – perhaps not enough information but… ◦ Don’t cripple project from start ◦ Don’t use up contingencies during planning stage
http://www.youtube.com/watch?v=pUNxGz3t xfU Microsoft Project 2007
1. Check title & date box Is this the correct ◦ Project ◦ Title ◦ Date – Start & finish – sensible? ◦ Version 2. Check the timescale ◦ Does it make sense? ◦ Is it convenient/useful for your project? 3. If M/S Project is this the Gantt chart view?
4. Where & what are the milestones? 5. Do you agree with the Tasks or activities 6. Do these activities lead logically to the milestones? 7. Where is the critical path? 8. Is everything connected? 9. Do any of the tasks sit out by themselves? ◦ If, so they don’t mean anything.
10. If the tracking view ◦ Has this been baselined? Ie that is our starting point with planning ◦ What progress since beginning the project? 11. Variances ◦ These are the gaps between what we planned & what is happening. 12. Managing time or schedule ◦ Doing something in response to this variance
How are your Gantt charts progressing? Please go through these 12 steps to consider your charts – then submit Then we can consider the next assessment item First step in Time management plan assessment item What progress? What other stumbling blocks?
Pick up from yesterday’s Gantt chart work Consider the scenario The variancesMorning tea The Assessments ◦ Time Assessments No 1, No 2, No 3 & LMS 1,2,3, & W/O ◦ Cost – draft only ◦ Quality – draft onlyLunch Own self-directed study See you in the New Year & enjoy your holiday break
Assessment Item 1. ◦ Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job. ◦ Incorporate this into a Time management Plan. Assessment Item 2. ◦ Analyse the scenario provided & insert into baselined gantt chart. ◦ Note variances Assessment Item 3. ◦ Provide progress report using this scenario LMS ◦ Activities1, 2, 3 ◦ Written & Oral
Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job. Incorporate this into a Time management Plan. Time management plan
Keep it brief and similar to the scope management plan It is only setting up how you are going to manage the project. Think about what you need to tell the project team & appropriate level of detail Your schedule should be reviewed at least weekly and this will feed into ◦ Progress reports ◦ weekly project meetings
Analyse the scenario provided & insert into baselined gantt chart. Note variances
Provide progress (or Status) report Use the same template as Integration Unit Just fill in the information you do have. If you don’t have it insert Not Applicable or N/A
http://www.youtube.com/watch?v=Ej66TiINa Rc Frank Saludi