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Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
Ebfm Slides 2009
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Ebfm Slides 2009


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You can decrease costs substantially in your organization by increasing the use of electronic transaction processing with an EBFM approach.

You can decrease costs substantially in your organization by increasing the use of electronic transaction processing with an EBFM approach.

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  • 1. Profit from Electronic Business Flow Management Skip Stein Management Systems Consulting, Inc. Copyright © 2009   Management Systems Consulting, Inc.
  • 2. Vision Statement
    • EBFM – Electronic Business Flow Management
    • EBFM for electronic transaction processing can implement cost reduction and enhanced cash flow opportunities with it’s integration into business processes.
    • Apply enhanced electronic transactions to your business processes, to reduce expenses, decrease time to cash receipt, eliminate error prone data entry applications, and reduce the order to cash depository process.
  • 3. EBFM Structure
    • Electronic Business Transactions
    • Infrastructure is well founded upon open standards like EDI, LC (letter of credit), Open Purchase Order and VMI (vendor managed inventory)
    • Established standards (ebXML/EDI) and electronic infrastructure (Internet, VPN’s, secure networks) capitalize on existing processes and expand beyond paper and manual order processing techniques.
  • 4. Business Process Model
    • Global Transaction Integration
    • Alternate Sources of Supply - dynamically balanced through inventory, order entry, distribution & control systems.
    • AOT (always on time) replaces JIT (just in time).
    • Constant information flow from multiple sources of supply – 24 x 7.
    • Global in scale – uninterrupted by regional boundaries supported by worldwide networks and the Internet.
  • 5. Purpose -> Profit
    • It is NOT a dirty word!
    • Profit - The mechanism by which two or more business enterprises form enhanced trading partner relationships for the purpose of increasing revenue and reducing costs while in the business of producing a saleable product at a profit!
  • 6. Yesterday’s Situation
    • Supply Chain Processes
    • JIT – just in time is insufficient
    • Developed as an inventory control/reduction method
    • Focused on ‘key suppliers’
    • Produced critical inventory shortages
    • Affected by strikes, weather, wars
  • 7. New Model - EBFM
    • More Efficient and Timely
    • AOT – always on time – supplies always available when and where needed
    • Supply forecast linked to variable sources – balanced by availability and lead times
    • Electronic orders based on projected manufacturing & distribution forecast
    • Flexible/adaptable in a constrained material supply situation
  • 8. How Do We Get There?
    • Business Process Change
    • Consolidate and focused business enterprise operations
    • Function focused business units
    • Autonomous operations linked Globally through dynamic networks
    • Workforce balanced by need and operational focus – not regional or centralized bureaucracy
    • Adaptive organizations with flexibility to implement change - rapidly
  • 9. Electronic Transactions
    • Open Up the Electronic Gateway
    • Electronic Data Interchange – EDI
    • Internationally recognized and adopted as a secure and functional business process
    • Supported by open standards
    • Updated and maintained on current basis by international standards groups
    • Evolving technology support – ebXML Standards, Internet Security enhancements and more
  • 10. The Basics
    • Electronic Transaction Flow Integration
    • Electronic transactions replace laborious, time consuming, and error prone movement and handling of paper
    • ‘ Untouched by Human Hands’ – standard formats transmitted in seconds instead of days – routed and handled automatically
    • Order to Cash - process product orders and cash receipts in minutes, not days, weeks or months
  • 11. Electronic Enterprise
  • 12. Architecture
  • 13. Components Overview
  • 14. Technology – Underutilized
    • Eliminate the Paper and Manual Processes
    • Fully implemented existing capabilities of electronic transactions - EDI & ebXML
    • Implementations must leverage the dynamic capabilities of machine to machine data transfer
    • Reduce/eliminate increasing costs of manpower to support old infrastructure
    • Filing cabinets, paper take up unnecessary and valuable space – electronicise records and documents
  • 15. Available Solutions
    • Utilize Available Technology
    • ebXML, EDI and electronic commerce is just the communication & document transport layer of a more complete infrastructure change
    • Electronic image processing, scanning, CDRW, EPR systems are available to support infrastructure demands
    • Available technology provides the ability to work anywhere with ‘COMPLETE’ information retrieval resources at hand
  • 16. Recommendation
    • Identify Replaceable Manual Processes
    • - Walk the floor -
    • Order Processing – how much data entry
    • Invoicing and Receipts Processing – paper & postage
    • Procurement and Receiving – automatic inventory
    • Shipping & Distribution – BOM, lists and packaging
    • Stand by the printer – why do you need paper
    • See what’ being copied – why do need copies
  • 17. Resources
    • Electronic Transaction Standards
    • Complete business process support
    • Pre-existing transaction sets defined for virtually any business process
    • Open standards make communication across international boundaries (language, time zones and climate) possible
    • Tested and Proven methodology
    • With lower entry costs, available to even the smallest business enterprise today
  • 18. Mandatory
    • Electronic Document Exchange
    • Electronic Data Interchange –EDI – is becoming a mandatory mode of business operations
    • Available to even the ‘QuickBooks’ enterprise
    • Secure transaction exchange supported by a variety of methodologies, processes and service organizations
    • Government Contracts and HIPAA (healthcare) legislation requires it
  • 19. Implementation
    • Plenty of Implementation Options Available
    • Available as SAAS
    • Browser or enterprise/legacy system interface options
    • TCP/IP communication using FTP or SMTP
    • Internet or VPN access
    • Pass transactions to/from/through traditional VANs
  • 20. Room to Grow
    • Current Systems Support EDI
    • Many existing implementations only encompass the basics: Purchase Order & Invoice
    • Revision documents, Shipping Information, and Payment processing have yet to be implemented
    • True ROI begins HERE~!
  • 21. Cost Reduction - Potential
    • Electronic Transaction Expansion
    • Full implementation of EDI capabilities provide the basic framework for substantial cost reduction
    • Leverage existing workforce in more profitable activities
    • Reduce/Eliminate paperwork, forms, filing and filing cabinets
    • Machine to machine transaction processing at light speed
  • 22. Profit Enhancement - Potential
    • Make a Profit with Quicker Response Times
    • Process Orders & Cash Receipts faster
    • Automate order processing to manufacturing and distribution systems
    • Reduce on-hand inventory with AOT (Always on Time) assurances provided by multiple source of supply & distribution
    • Enhanced payment processing with EFT Order to Pay processing
  • 23. More Profit Potential
    • Shrink Supply Times
    • Automate requests for quote
    • Model/Forecast and manage bids/proposals
    • Interface with in-house procurement systems
    • Attach and publish specifications documents
    • Manage procurement activity
    • Integrate seamlessly with procurement communities and catalogs using EDI & ebXML-based architectures
  • 24. Success Based Provisions
    • You Can’t Do it Alone
    • Establish Trading Partner Relationships – beyond customer/supplier contracts
    • Open up organizations and business relationships to fuller, more complete information exchange
    • Deploy secure communications infrastructures to support ongoing linkages
  • 25. Implementation Requirements
    • Do it NOW Rather than Later
    • Select a set of tools – standards, translator, communicator, application interface
    • Obtain expertise during deployment – don’t re-invent the wheel!!!
    • Deploy structured and reliable application system interfaces
    • Offer enhanced career opportunities to available personnel with existing business knowledge
    • Make the process repeatable
  • 26. Key Factors
    • Standardize the Process
    • This is NOT brain surgery, although a rocket scientist would be an asset
    • The biggest expense is on initial deployment – don’t stop short
    • Train to maintain – support staff should maintain electronic based applications
  • 27. Trading Partners
    • Develop Business Partnerships
    • Share common goals – Profit
    • Define the relationship – contracts & agreements
    • Work together to improve business communications
    • Co-develop inter company standards for electronic information exchange
    • Share Ideas
    • Work together!
  • 28. Summary
    • Utilize EBFM to Enhance your Electronic Transaction Processing Relationships
    • Focus on Global Business Partner Relationships
    • Feedback is vital to success – Train to maintain
    • Charter involves the whole community – partnerships
    • Fulfill the Future, Build from Today
  • 29. Thank You
    • For more information on the EBFM electronic business process model, please visit our web site:
    • Thanks!
    • Management Systems Consulting, Inc.
    • 800-856-3193