M icros of Exce l         t          2003          Trick s n Tips
D at h e e t   asCopy righ t2008 P roph e tT ch nol s P y Ld                           e     ogie t tI N 9 78-0-9 8049 22-...
H ow do I                           H ow do I   H ow do I                       s e e alt e                               ...
H ow do I cre at a s e rie s of num be rs ?                e                      Au t at Se rie s Com plt                ...
M icros of Exce l                                   t       2003                               Trick s n TipsSt p 2: Se lc...
H ow do I s e e alt e f                 lh    orm ul on a w ork s h e e t                            as                   ...
M icros of Exce l                                  t       2003                           Trick s n TipsSt p 1: Pre s s t ...
H ow do I h igh l t a ce lbas e d on s pe cial                igh      l                    conditions ?                  ...
M icros of Exce l                                t       2003                  Trick s n Tips                             ...
St p 5: Pre s s O K t acce pt t e condit  e                  o         h        ions and conditional lf                   ...
M icros of Exce l                                 t       2003                        Trick s n TipsH ow do I cre at an IF...
St p 2: Se lct t e Pas t Funct       e          e     h    e     ion M e nu it m                                          ...
M icros of Exce l                                   t       2003                            Trick s n TipsSt p 4: Ent r t ...
In t e circum s t    h            ance s w h e re t e L                                  h   ogical e s t is “T ” t e n t ...
M icros of Exce l                                  t       2003                           Trick s n TipsH ow do I count t ...
St p 1: Se lct t e ce lw e w ant Exce l o re t  e         e   h     l                t      urn t e num b e r of P        ...
M icros of Exce l                                t       2003                        Trick s n TipsSt p 3: Se lct t e CO U...
St p 4: Ent r t e re q uire d inf  e        e   h                 orm ation int t e Pas t Funct                           ...
M icros of Exce l                                  t       2003                            Trick s n TipsH elping Not : Ce...
Finis h : Th e s pre ads h e e t now count t e num b e r of pas s e s and f s f                                          s...
M icros of Exce l                                  t       2003                         Trick s n TipsH ow do I s um a s e...
St p 2: Se lct t e Pas t Funct  e         e    h        e    ionm e nu it m as s h ow n righ t         eSt p 3: Se lct t e...
M icros of Exce l                                      t       2003                      Trick s n TipsSt p 4: Ent r t e r...
St p 5: Com plt t e s pre ads h e e t b y s um m ing t e am ount b e t  e          e e h                                  ...
M icros of Exce l                                t       2003                        Trick s n TipsFinis h : Th e s pre ad...
H ow do I h ide s om e of m y w ork s h e e t ?                                             s                  H id ing an...
M icros of Exce l                                    t       2003                               Trick s n TipsSt p 2: Se l...
St p 2: Se lct w ork s h e e t t unh ide .  e        e                    oSe lct t e w ork s h e e t nam e f    e    h   ...
M icros of Exce l                                    t       2003                               Trick s n TipsH ow do I l ...
St p 2: Se lct t e Pas t Funct  e         e    h        e    ionm e nu it m as s h ow n righ t         eSt p 3: Se lct t e...
M icros of Exce l                                   t       2003                           Trick s n TipsSt p 4: Se lct t ...
Th e “Re s ul e ct             t_v or” is t e range of v ue s t at Exce l ill at t re t                           h       ...
M icros of Exce l                                    t       2003                 Trick s n TipsSt p 7: Copy t e e q uat  ...
Finis h : Th e s tandard w ilb e s h ow n as s oon as t e re s ul are e nt re d b y                            l          ...
M icros of Exce l                                  t       2003                          Trick s n TipsH ow do I f e ze h ...
St p 1: Se lct t e f t ce lw h ich cont  e        e    h   irs   l            ains dataF t e f e ze pane f or h    re     ...
M icros of Exce l                                  t       2003                          Trick s n TipsFinis h : Th e W or...
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M icros of Exce l                                   t       2003                              Trick s n TipsSt p 3: Se lct...
Mso excel 2003   tips & tricks
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Mso excel 2003 tips & tricks

  1. 1. M icros of Exce l t 2003 Trick s n Tips
  2. 2. D at h e e t asCopy righ t2008 P roph e tT ch nol s P y Ld e ogie t tI N 9 78-0-9 8049 22-0-0SBT is w ork is l nce d unde r t e Cre at e Com m ons A t ribut h ice h iv t ion-Noncom m e rcial are -ShA le 2.5 A ust ia L nse . T v w a copy oft is l nce , v ik ral ice o ie h ice isith t p://cre at e com m ons.org/l nse s/by -nc-sa/2.5/au/ t iv iceor, (b) se nd a lt e r t Cre at e Com m ons, 171 2nd St e t Suit 300, San F e t o iv re , e rancisco,Cal if ornia, 9 4105, USA . Pe ase cont l actt e publ e r ify ou w ish t re q ue stal rnat e h ish o te ivl nce arrange m e nt ice s.T cont o actt e aut or se nd e m ailo support m se xce l h h t @ 2003.com or w rit t e oP B 70, StL onards, NSW 159 0 A ust ia O ox e ralTrade m ark sAl lbrand nam e s, productnam e s and re gist re d t e rade m ark s are ow ne d by t e ir hre spe ct e h ol rs. iv deT sn T is a t rick ips rade m ark l nse d t P ice o roph e tT ch nol s P y Ld. M icrosof and e ogie t t tM icrosof Exce l t 2003 are e it e r re gist re d t h e rade m ark s or trande m ark s oft e M icrosof h tCorporat ion. A dobe A crobatR e ade r are t rade m ark s ofA dobe Sy st m s eIncorporat d.eR e f re nce s t com panie s and product in t is docum e ntare f t e purpose of e o s h or hil rat note ndorse m e nt T is w ork and t e aut or are notafil e d or e ndorse d lust ion . h h h f iatby t e M icrosof Corporat h t ion.Not ofL ice iabily itT e inf h orm at in t is w ork is dist ion h ribut d on an " s-I basis, w it outw arrant . W h il e A s" h y epre caut h as be e n t e n in t e pre parat oft is w ork , t e aut or sh al av no ion ak h ion h h h l e hl it t any pe rson or e nt y w it re spe ctt any l or dam age cause d or al ge diabily o it h o oss l et h av cause d dire cty or indire cty by t e inst o e l l h ruct ions containe d in t is w ork . hUse ofm one t ary f igure s in t is w ork is f il rat e purpose s onl and doe s not h or lust iv yre pre se ntfinancial ice in any w ay . Nam e s in t is w ork are pure l f ional adv h y ict anduse d f il rat e purpose s onl D e script or lust iv y. ions ofbe t ing and gam bl are f t ing oril rat e purpose s and sh oul notbe re l d upon nor do t e y re pre se ntan lust iv d ie he ndorse m e ntofgam bl ing.A l xam pls prov d in t is w ork are com plt f ion. le e ide h e e ictA l orm ul and cal at lf as cul ions de scribe d in t is w ork can notbe re l d on. h ieVie w ing S ugge s t ionT is e lct h e ronic docum e nth as be e n de signe d f v w ing dire cty w it A dobe or ie l hA crobatR e ade r or print t an I A 5 size book lt ing o SO e .Cov r Ph ot Am at r ph ot t e n at t e s it of t e Th e T e le Apos t e s e o ue o ak h e h w v ll e d alocat ong t e Gre at O ce an Road in Aus t ia. h ral
  3. 3. H ow do I H ow do I H ow do I s e e alt e lh h igh l ta ce l igh l cre at a s e rie s e form u l on a as bas e d on s pe cial of nu m be rs ? w ork s h e e t ? condit ?ions Page 1 Page 3 Page 5 2003 Trick s n Tips H ow do I H ow do I cre at e cou ntt e ce l h ls an IF form u la? t atonl m e e t h y M icros of Exce l m y crit ria? e Page 8 Page 12 t H ow do I H ow do I s u m a s e tof h ide s om e of nu m be rs t at h m y w ork s h e e t ? sm e e tm y crit ria? e Page 18 Page 23 H ow do I H ow do I fre e ze h e adings s o H ow do Il u p ans w e rs inook I dontl e t e m os h m ak e m y anot e r t e ? h abl w h e n I s croll w ork s h e e tt abs arou nd? col rfu l ou ? Page 26 Page 32 Page 35
  4. 4. H ow do I cre at a s e rie s of num be rs ? e Au t at Se rie s Com plt om ic e ionTh e re are m any t e s w h e n you w ant t cre at a s e rie s of num be rs or dat s im o e eacros s a row or col n. Y can cre at a s e rie s m anual by t um ou e ly yping 1, 2, 3, … intot e ir re s pe ct e ce l or by us ing a f h iv l s orm ul s uch as C4+ 1, C5+ 1, e t a c.M icros of Exce l t prov s a conv nie nt s h ort ide e cut t cre at o ing a s e rie s , s im pl by ys t ing t e f t and s e cond ce l in t e s e rie s , s e lct art h irs ls h e ing t e t o ce l and t e n h w ls hdragging s e lct e ion are a out t t e re q uire d s e t of ce l . o h lsSce nario –Cre ating a s e rie s of ye arsCons ide r a cas h fow t e t at s um m aris e s t e incom e and e xpe ns e s ov r a l abl h h es e rie s of ye ars as s h ow n be l . owSt p 1: Ent r t e f t t o ye ars of t e s e rie s e e h irs w hT cre at a s e rie s w e ne e d t t lExce l h at t e s e rie s is . In our e xam pl Ce lB3 o e o e l w h e lis “01/ 2000” and C3 is “01/ 2001” as s h ow n be l . Not t at t e ce l 01/ 01/ ow e h h lform at ing in t is e xam pl is s e t s o t at onl t e ye ar is s h ow n. t h e h y h
  5. 5. M icros of Exce l t 2003 Trick s n TipsSt p 2: Se lct t e ce l t at s h ow f t and s e cond e lm e nt of t e s e rie s e e h l h s irs e s hCl -and-drag w it t e m ous e t s e lct ce l B3 and C3. ick h h o e lsSt p 3: Cl -and-drag t e b ot om -lf corne r of t e ce land drag t e ick h t e t h l ocom plt t e s e rie s e e hUs e t e m ous e t cl -and-h ol t e bot om -lf corne r of ce lC3. h o ick d h t e t lTh e drag t e s e lct h e ion out unt G3. Th e s cre e n s h oul l s im il t be l . il d ook ar o owO nce t e s e rie s re gion is s e lct d t e n re las e t e m ous e but on. h e e h e h tFinis h : Exce l ilaut at w l om ical com plt t e s e rie s f t e s e lct ly e e h or h e ion.
  6. 6. H ow do I s e e alt e f lh orm ul on a w ork s h e e t as ? V w Form u l I Ce ls ie ae n lSom e t e s it is h andy t v w (and print t e f im o ie ) h orm ul in alt e ce l in a ae lh lss pre ads h e e t w it out h av h ing t m anual e nt r e ach ce l Be ing abl t v w al o ly e l . e o ie lte f h orm ul m ak e s it e as ie r t de bug our ow n s pre ads h e e t as w e las m ak ing it ae o s ls im plr t unde rs t e o and ot e r pe opl’ s pre ads h e e t . h e s sSce nario –V w ing t e f ie h orm ul in a t l. ae ab eY m ay h av a t e t at cont ou e abl h ains a l t of nam e s (Col n A), t e ir ne t w e al is um h th(Col n B) and t e num be r of ye ars t e y h av be e n w ork ing (Col n C). Be h ind um h h e umt e s ce ne s t e s pre ads h e e t cal at s t e am ount of m one y e ach pe rs on m ade h h cul e h(Col n D ) and t e av rage am ount m ade acros s our s am pl s e lct um h e e e ion (Ce lD 19 ). l
  7. 7. M icros of Exce l t 2003 Trick s n TipsSt p 1: Pre s s t e Ct and ~ k e ys on t e k e yb oard at t e s am e t e t e h rl h h im ov w. ieP s s ing t e Ct and ~ k e ys s h ow s t e f re h rl h orm ul in e v ry ce lon t e w ork s h e e t ae e l h .Y are now abl t v w t e unde rl ou e o ie h ying logic of t is s pre ads h e e t h .H el ping Not : In t is curre nt v w you can print t is page out t your print r e h ie h o e .St p 2: Pre s s t e Ct and ~ k e ys t re t e h rl o urn t t e norm al ie w . o h v
  8. 8. H ow do I h igh l t a ce lbas e d on s pe cial igh l conditions ? Cond itionalForm at ing tTh e re are m any occas ions w h e re you m ay w ant t h av Exce l ange t e o e ch hform at ing of a ce land it cont nt de pe nding on t e v ue in t e ce l Th is coul t l s e s h al h l. dbe h andy t h igh l t s e ct o igh ions of your s pre ads h e e t bas e d on dif e re nt s ce narios . fSce nario –Bank Account Bal anceY m ay h av a ce lt at cont ou e lh ains t e t al ance of alyour bank account and h ot bal l sit ge t h igh l t d in ye l if t e bal s igh e low h ance f l be l $ als ow 0.Th e figure be l s h ow s t e s pre ads h e e t w it a “Ne t V ue ” > $ ow h h al 0.00. Th eform at ing of t is ce lis in it norm alorm at t h l s f .F f or inancial e curit w e w ant Exce lo h igh l t t e “Ne t V ue ” (ce lC9 ) w h e n s y t igh h al lt e ne t v ue am ount drops be l $ h al ow 0.00.St p 1: Se lct t e ce lw e w ant t appl condit e e h l o y ional orm at ing t f t o
  9. 9. M icros of Exce l t 2003 Trick s n Tips St p 2: Se lct t e Condit e e h ional Form at ing m e nu it m as s h ow n righ t t eSt p 3: T lExce l h at t e s pe cial orm at ing condit e e l w h f t ions areSt p 4: Pre s s t e e hForm at b ut on t t ose tt e f h orm at oft e ce lw h e n t is h l hcondit ion is m e t
  10. 10. St p 5: Pre s s O K t acce pt t e condit e o h ions and conditional lf ce l orm at ing tIn t e F h orm at Ce l dial box, pre s s t e O K but on t acce pt t e condit ls og h t o h ional l ce lform at.In t e Condit h ional orm at ing dial box, pre s s t e O K but on appl t e F t og h t y hcondit ions .L t us as s um e t at w e w e nt out s h opping t at day and s pe nt $ e h h 2,000 us ing Cre ditCard 1 and updat d ce lC6 t re fe ct t is ch ange . As you can s e e , t e Ne t V ue e l o l h h alh as droppe d be l $ and t e ce laut at l h igh l t t is . ow 0 h l om ical y igh s h
  11. 11. M icros of Exce l t 2003 Trick s n TipsH ow do I cre at an IF f e orm ul a? I St e m e nt F at sNorm al w e cal at t e v ue of a ce lbas e d on t e v ue in anot e r ce l f ly cul e h al l h al h l or ,e xam pl m ul y a v ue by 4 and put t at ans w e r in anot e r ce l O ccas ional e tipl al h h l . l yw e w ant t cal at t e v ue of a ce lonl if a ce rt o cul e h al l y ain crit ria is m e t e .Sce nario –Appl ying an aut at dis count on an inv om ic oice .In t is e xam pl w e w ant t cre at an inv h e o e oice t at aut at l appl s a 10% h om icaly iedis count if t e original al of t e orde r e xce e ds $ h v ue h 100.Th e figure be l s h ow s a s am pl inv ow e oice s pre ads h e e t Each l (L s 4, 5, 6 . ine ineand 7) is individual t l d and t e n s ubt al d in Ce lE9 . l al y ie h ot l e lSt p 1: Se lct e et e ce lt at h lhw ilcont l aint e condit h ionalcal at cul ion (IFs t e m e nt at ).Cl on t e E10 ick hce l l.
  12. 12. St p 2: Se lct t e Pas t Funct e e h e ion M e nu it m e as s h ow n righ tSt p 3: Se lct t e IF s t e m e nt f e e h at rom t e Pas t Funct h e ion s e lct e ion b oxIn t e P t F h as e unct ion dial box, s e lct “L og e ogical f ” rom t e F h unction Cat gory and e“IF” from t e F h unct ion Nam e t e n pre s s t e O K but on. h h t
  13. 13. M icros of Exce l t 2003 Trick s n TipsSt p 4: Ent r t e condit e e h ional orm ul int t e Pas t Funct f a o h e ion h e l r peH el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e h pe h ickdragging anyw h e re in t e gre y are a of t e box. h hTh e “Logical e s t f l de t rm ine s w h at s pe cial _t ” ie d e conditions w e w ant t appl In o y.t is cas e , t e s pe cial h h condit ion is w h e n t e s ubt alie l (Ce lE9 ) is gre at r t an h ot f d l e h$ 100.00 (100).
  14. 14. In t e circum s t h ance s w h e re t e L h ogical e s t is “T ” t e n t e “V ue _if rue ” _t rue h h al _tf l is appl d. In t is cas e t e s ubt alie l (E9 ) e xce e ds $ ie d ie h h ot f d 100.00 (E9 =$ 270.40)so t e L h ogical e s t is t _t rue and w e w ant t appl a dis count of 10% t t e s ubt al o y o h otam ount (f orm ul = -10% *E9 ). aIn t e circum s t h ance s w h e re t e L h ogical e s t is “F s e ” t e n t e “V ue _if ale ” _t al h h al _f sf l is appl d. In our f ie d ie orm ul w e w ant a dis count of $ a 0.00 appl d w h e n t e ie hs ubt alie l (E9 ) is ls s t an or e q ualo $ ot f d e h t 100.00.P s s t e O K but on w h e n you are s at f d t at t e f re h t is ie h h orm ul is corre ct a .In our e xam pl t e s ubt al al is $ e h ot v ue 270.40, w h ich e xce e ds t e $ h 100.00t re s h ol s o a 10% dis count is appl d. h d ieIf f s om e re as on w e de cide d not t orde r any Exe cut e Gif Se t (D 7=0) t e n or o iv t s ht e s ubt al s not e xce e d t e $ h ot doe h 100.00 t re s h ol and no dis count is appl d. h d ie
  15. 15. M icros of Exce l t 2003 Trick s n TipsH ow do I count t e ce l t at onl m e e t m y crit ria? h l h s y e CO UNTI St e m e nt F at sO ccas ional you m igh t h av a l t of it m s and you w ant t count h ow m any l y e is e ot e s ce rt im ain crit rion is m e t F e xam pl you m igh t w ant t count h ow m any e . or e oD av s t e re are in a l t of Ch ris t id’ h is ian nam e s or count h ow m any purch as e se xce e de d $100.00.Sce nario –Count h ow m any “f s ” occurre d in a l t of pas s / ail ail is fe xam re s ul tsIn t is e xam pl w e h av a l t of s t h e e is ude nt and t e ir pas s / ail s ul of a re ce nt s h f re tse xam as s h ow n be l and w e w ant t count h ow m any s t ow o ude nt pas s e d t e e xam . s h
  16. 16. St p 1: Se lct t e ce lw e w ant Exce l o re t e e h l t urn t e num b e r of P h ASSm ark s in.Us e t e m ous e t cl on Ce lB15 t s e lct t e ce l h o ick l o e h l.St p 2: Se lct t e Pas t Funct e e h e ionm e nu it m as s h ow n righ t e
  17. 17. M icros of Exce l t 2003 Trick s n TipsSt p 3: Se lct t e CO UNTIF s t e m e nt f e e h at rom t e Pas t Funct h e ion s e lct e ionb ox.In t e P t F h as e unction dial box, s e lct “St is t ” f og e at ical rom t e Fh unct ion Cat gory eand “CO UNTIF” from t e F h unction Nam e t e n pre s s t e O K but on. h h t
  18. 18. St p 4: Ent r t e re q uire d inf e e h orm ation int t e Pas t Funct o h e ion h e l r peH el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e h pe h ickdragging anyw h e re in t e gre y are a of t e box. h hTh e “Range ” f l de t rm ine s t e range of ce l Exce l ill t pe rf ie d e h l s w look o orm t ehcount in. W e can e it e r us e t e m ous e t s e lct t e range or m anual t h h o e h l ype t e y hce lre f re nce s dire ct y int t e t xt box. In our e xam pl t e ce lrange s t s at l e l o h e e h l artB4 and goe s dow n t B13. o
  19. 19. M icros of Exce l t 2003 Trick s n TipsH elping Not : Ce lrange s can be a s e lct e l e ion of ce l , a col n, row or box of l s umce l , or a pre -de f d nam e d range . Ce lre f re nce s can be of any t l s ine l e ype incl uding“re l iv ” (e g B4), “abs ol e ” (e g $ 4), m ixe d re f re nce (e g B$ and nam e d. at e ut B$ e 4),Th e “Crit ria” is a condit e ional t e m e nt t at is s im il t t e condit s at h ar o h ionals t e m e nt in t e IF s t e m e nt In our cas e w e w ant t count t e num be r of ce l at h at . o h lsw it “P h ASS” in t e ide nt ie d range . Re m e m be r t at t xt f l are a s pe cial ort h if h e ie ds sof f l and ne e d t s t and e nd w it inv rt d com m as . ie d o art h e eP s s t e O K but on w h e n you are s at f d t at t e f re h t is ie h h orm ul is corre ct a .St p 5: Re pe at s t p 4 t count t e num b e r of f s . e e o h ailSe lct Ce lB16. e lUs e t e P t F h as e orm ul f a unct ion and s e lct “St is t ” f e at ical rom t e f h unction cat gory el t and “CO UNTIF” fis rom t e f h unction l t is .F l St p 4 abov m ak ing t e Range = B4:B13 and t e Crit ria = “F ”. olow e e h h e AILP s s t e O K but on w h e n you are s at f d t at t e f re h t is ie h h orm ul is corre ct a .
  20. 20. Finis h : Th e s pre ads h e e t now count t e num b e r of pas s e s and f s f s h ail romt e lt h is .Th e s pre ads h e e t w ilnow l s im il t t e f l ook ar o h igure be l . ow
  21. 21. M icros of Exce l t 2003 Trick s n TipsH ow do I s um a s e t of num be rs t at m e e t m y crit ria? h e SUM I St e m e nt F at sSUM IF is a f unct ion t at al s you t add t h l ow o oge t e r v ue s f h al rom a l t if a isnom inat d crit ria is m e t F e xam pl, you m igh t w ant t t alh e am ount of e e . or e o ot th ours w ork e d by f l im e e m pl e s out of a ge ne ralis t cont ul-t oye l aining f l im e , ul -tpart im e and cas ual m pl e s . -t e oyeSce nario –Cal at t e w innings f cul e h rom a l t of s port b e t . is s sIn t is e xam pl w e h av a s pre ads h e e t t at l t t e be t pl d on w h o w ilw in h e e h is s h s ace lvarious t nnis m at e s on t e w e e k e nd (Col n A), t e am ount be t on t at e ch h um h hm at (Col n B), t e odds of w inning (Col n C), and t e pot nt w innings ch um h um h e ial(Col n D ). At t e e nd of t e w e e k e nd w e w ile nt r t e re s ul of e ach m at um h h l e h ts chand w e w ant Exce lo aut at l cal at h ow m uch our w innings are . t om ical y cul eSt p 1: Se lct t e ce lt at w ilcont e e h lh l ain t e w innings re s ul h tsUs e t e m ous e t cl on Ce lF13 t s e lct t e ce l h o ick l o e h l.
  22. 22. St p 2: Se lct t e Pas t Funct e e h e ionm e nu it m as s h ow n righ t eSt p 3: Se lct t e SUM IF s t e m e nt f e e h at rom t e Pas t Funct h e ion s e lct e ionb ox.In t e P t F h as e unction dial box, s e lct “M at & T og e h rig” from t e F h unction Cat gory eand “SUM IF” from t e F h unction Nam e t e n pre s s t e O K but on. h h t
  23. 23. M icros of Exce l t 2003 Trick s n TipsSt p 4: Ent r t e re q uire d inf e e h orm ation int t e Pas t Funct o h e ion h e l r pe .H el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e h pe h ickdragging anyw h e re in t e gre y are a of t e box. h hTh e “Range ” f l de t rm ine s t e range of ce l t at Exce l ile xam ine t as s e s s ie d e h l h s w l ot e crit ria. W e can e it e r us e t e m ous e t s e lct t e range or m anual t h e h h o e h l ype t e y hce lre f re nce s dire ct y int t e t xt box. In our e xam pl t e range s t s at ce l l e l o h e e h art lF4 and goe s dow n t ce lF11. o lTh e “Crit ria” is a condit e ional t e m e nt t at is s im il t t e condit s at h ar o h ionals t e m e nt in t e IF s t e m e nt In our cas e w e w ant t s e lct albe t w h e re t e at h at . o e l s ht nnis pl r “W on” t e m at . In our e xam pl t e aye h ch e ype in “W on” int t e Crit ria t xt o h e ebox.Th e “Sum _range ”f l t l Exce l ie d e l sw h ich ce l t add l o sw h e n t e crit ria is h em e t f e ach ce lin or lt e range . T put it h oin anot e r w ay, w e hw ant t add otoge t e r t e h hpot nt w innings e ial(Col n D ) f um ore ach m at “W on” chin Col n F In our um .e xam pl w e can ee it e r us e t e h hm ous e t s e lct o et e range or hm anual t l ype in yD 4:D 11 int t e o hSum _range t xt ebox.P ss t e O K re hbut on w h e n you tare s at f d t at is ie hte f h orm ul is acorre ct .
  24. 24. St p 5: Com plt t e s pre ads h e e t b y s um m ing t e am ount b e t e e e h h .Now t at w e k now h ow m uch w e h av w on on our be t e r w e w ant t com plt t e h e t o e e hs pre ads h e e t by s h ow ing h ow m uch m one y w e original be t ly .St p 5a: Se lct e et e ce lw h ich w e h lw ant t cal at o cul et e t al e t ing h ot b tam ountCl on Ce lB13 as ick ls h ow n be l . owSt p 5b : Cl on t e Aut e ick h oSum b ut on tBy cl ing on t e ick hAut oSum but on you tcan ge t M S-Exce lo taut at l cal at om ical y cul et e col n abov it h um e .Us e t is f h unct ion w it hcaut ion and be s ure t och e ck t e range of ce l h lsit h as aut at l om ical ys e lct d. O nce you h av e e econf e d t at t e irm h hrange is accurat t e n e hpre s s t e Ent r k e y t h e oconf irm t e f h orm ul a.
  25. 25. M icros of Exce l t 2003 Trick s n TipsFinis h : Th e s pre ads h e e t now aut at om ical cal at s t e w innings ly cul e hb as e d on t e m at re s ul . h ch tsTh e s pre ads h e e t w ilnow l am azingl s im il t t e f l ook y ar o h igure be l . ow
  26. 26. H ow do I h ide s om e of m y w ork s h e e t ? s H id ing and Unh id ing W ork s h e e tsSom e t e s it is us e f t h ide w ork s h e e t f im ulo s rom t e norm al pre ads h e e t v w . h s ieCom m onl w e h ide s h e e t t at cont y s h ain l up t e s , de f t v ue s and ook abl aul alcons t s t at w e w ant in a s e parat s pre ads h e e t but don’ w ant it t be print d ant h e t o eor v w e d in norm al e . ie usSce nario –H iding a w ork s h e e t from norm al ie w vO ur s am pl s pre ads h e e t cont e ains a com put r part price l t W e m ay w ant t e s is . oh av ot e r w ork s h e e t t re f r t t is price l t but w e don’ w ant t e price l t e h s o e o h is t h isope n f v w ing and print or ie ing e v ry t e w e ope n our w ork book . e imSt p 1: Se lct t e w ork s h e e t w e w ant t h ide f e e h o rom v w . ieSe lct t e w ork s h e e t w e w ant t h ide f e h o rom v w by cl ing on t e w ork s h e e t t ie ick h abl e d at t e bot om of t e w ork s h e e tocat h t h .
  27. 27. M icros of Exce l t 2003 Trick s n TipsSt p 2: Se lct “Form at |Sh e e t |H ide ” f e e rom t e m e nu. hGo t t e t of t e Exce l indow and cl on “F o h op h w ick orm at and t e n h igh l t ” h igh“Sh e e t w ait and t e n cl on t e “H ide ” m e nu. ”, h ick hFinis h : W ork s h e e t is now h idde n from norm al ie w . vTh e w ork s h e e t is now h idde n from v w . Any re f re nce s t t is w ork s h e e t w ils t l ie e o h l ilw ork h ow e v r t e us e r w ilnot be abl t s e lct t e w ork s h e e t f e h l e o e h rom t e t h abs att e bot om of t e w ork book . Y w ilh av t “unh ide ” t e w ork s h e e t t be abl h t h ou l e o h o et v w and m ak e ch ange s . o ieSce nario –Unh iding a w ork s h e e t f norm al ie w or vAf e r w e h av h idde n t e w ork s h e e t f t e h rom Norm al ie w w e m ay w ant t m ak e v och ange s t it Th e norm al e t od of doing t is is t unh ide t e s pre ads h e e t and o . m h h o hpl it back int norm al ie w . ace o vSt p 1: Se lct “Form at |Sh e e t |Unh ide ” f e e rom t e m e nu hGo t t e t of t e Exce l o h op hw indow and cl on ick“F orm at t e n h igh l t ”, h igh“Sh e e t w ait and t e n cl ”, h ickon t e “Unh ide ” m e nu. h
  28. 28. St p 2: Se lct w ork s h e e t t unh ide . e e oSe lct t e w ork s h e e t nam e f e h rom t e Unh ide dial box. In our cas e w e w ant t h og os e lct t e w ork s h e e t nam e d “H ide W ork s h e e t Exam pl”. e h eP s s t e O K but on t unh ide t e w ork s h e e t re h t o h .Finis h : W ork s h e e t is now v ib l in t e norm al ie w . is e h vTh e w ork s h e e t can now be s e e n in t e norm al ie w and s e lct d us ing t e t h v e e h absat t e bot om of t e w ork book . h t h
  29. 29. M icros of Exce l t 2003 Trick s n TipsH ow do I l up ans w e rs in anot e r t e ? ook h abl L O K UP Fu nct O ionIt is of e n us e f t cre at a s pre ads h e e t w h e re t e us e r s im pl e nt rs s om e t ulo e h y einf orm at ion and Exce lh e n l s up t e re q uire d inf t ook h orm at ion and re turns t e hre s ult.Sce nario –D e t rm ining t e e xam s t e h andard f s t or ude ntsTh is e xam pl h as a l t of s t e is ude nt (Col n A) and t e ir e xam re s ul (Col n B) s um h ts ume nt re d by t e us e r W e t e n w ant Exce lo l at t at re s uland de t rm ine if it e h . h t ook h t eis a f , pas s or dis t ail inction s tandard.St p 1: Se lct t e Ce lyou w ant t e re s ul t b e in e e h l h t oUs e t e m ous e point r and cl on t e ce lw h e re you w ant t e re s ult be h e ick h l h t os h ow n.Cl on Ce lC4. ick l
  30. 30. St p 2: Se lct t e Pas t Funct e e h e ionm e nu it m as s h ow n righ t eSt p 3: Se lct t e L O K UP s t e m e nt f e e h O at rom t e Se lct a Funct h e ions e lct e ion b oxIn t e P t h as eFunct ion dialogbox, s e lct e“L up & ookRe f re nce ” f e romte F h unctionCat gory and e“L O KUP” f O romte F h unction Nam e .P ss t e O K re hbut on t conf t o irmyour s e lct e ion.
  31. 31. M icros of Exce l t 2003 Trick s n TipsSt p 4: Se lct t e de s ire d L O K UP f e e h O unction from t e “Se lct h eArgum e nt ” dial b ox. s ogM icros of Exce l ilpre s e nt you w it a “Se lct Argum e nt ” dial box. Th is is t w l h e s ogbe caus e t e L O KUP f h O unct ion can be us e d in dif e re nt w ays . W e ne e d t t lExce l f o e lh ow w e w ant t us e t e L O KUP f o h O unction s o it can pre s e nt us w it t e m os t h hus e f P t F ul as e unct ion h e l r f our ne e ds . pe orIn our e xam pl w e w ant t s e lct t e t re e -argum e nt h e l r Cl on e o e h h pe . ick“l up_v ue ,l up_v ct ook al ook e or,re s ul e ct t _v or” row .P s s t e O K but on t conf re h t o irm your s e lct e ion.St p 5: Ent r t e re q uire d inf e e h orm ation int t e Pas t Funct o h e ion h e l r pe .H el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e h pe h ickdragging anyw h e re in t e gre y are a of t e box. h hTh e “L up_v ue ” de t rm ine s w h ich ce lExce l ill in t de t rm ine t e ook al e l w look o e hs e arch v ue . W e can e it e r us e t e m ous e t s e lct t e ce lor m anual t al h h o e h l l ype t e y hce lre f re nce dire ct y int t e t xt box. Not t at t is is a s ingl ce l In our l e l o h e e h h e l .e xam pl w e w ant t us e t at l s re s ulce l(Ce lB4) as t e l up v ue . e o h ine t l l h ook alTh e “L up_v ct ook e or” is t e range of v ue s t at Exce l h al h com pare s t e h“L up_v ue ” t W e al ays s t w it an “{ “ brack e t t e n t e l e s t num be r, ook al o. w art h , h h owne xt num be r, ne xt num be r unt w e re ach t e m inim um v ue of t e h igh e s t il h al hgroup, t e n e nd t e l t w it a “} brack e t F our e xam pl w e e nt r h h is h ” . or e e“{ 0,0.5,0.75} int t e “L up_v ct ” o h ook e or” t xt box. eTh e re are a num be r of ruls t at t e L up f e h h ook unction us e s .Rul 1: In t e cas e s w h e re t e “L up_v ue ” is s m al r t an t e l e s t v ue in e h h ook al l h e h ow alt e “L up_v ct h ook e or”, t e re s ulw ilby “# N/ e rror”. h t l ARul 2: If an e xact m at is not m ade t e n t e re s ulw ilbe t e l e ch h h t l h arge s t v ue in al“L up_v ct ook e or” t at is ls s t an or e q ualo t e “l up_v ue ”. h e h t h ook alH el ping Not : M icros of Exce l t s pe rce nt e t s ore age s as a de cim al(0.00) num be r.Exam pl re s ul of 0% t 100% e q uat t a de cim al e ts o e o range of 0.00 t 1.00. o
  32. 32. Th e “Re s ul e ct t_v or” is t e range of v ue s t at Exce l ill at t re t h al h w look o urn t e hre s ul If “L up_v ue ” is t e s am e as t e t ird it m in t e “L up_v ct t. ook al h h h e h ook e or” l tist e n Exce l ilre t h w l urn t e t ird it m in t e “Re s ul e ct h h e h t_v or” l t F our e xam pl, is . or ew e e nt r t e t re e grade s t at w ilbe re t e h h h l urne d, { “F ”,”P s ”,”D is t ail as inction”} .P s s t e O K but on t conf re h t o irm your s e lct e ion.
  33. 33. M icros of Exce l t 2003 Trick s n TipsSt p 7: Copy t e e q uat e h ion t alt e re q uire d re s ul ce l . o lh t lsUs e t e m ous e and cl on Ce l h ick lC4 t s e lct t e e q uat o e h ion w ew ant t copy. oCopy t e ce lby e it e r h l hM e t od 1) pre s s ing Ct and C at t e s am e t e , or h rl h imM e t od 2) pre s s ing t e copy but on h h t in t e t bar h ool .Se lct t e range of ce l f e h l rom sC5 t C10. Y can do t is o ou hw it t e m ous e by cl -and- h h ickh olding t e m ous e on ce lC5 h land t e drag-and-re las e t e h e hm ous e ov r ce lC10. Th e e ls cre e n w ill s im il t look ar ofigure t t e righ t o h .Now pas t t e ce linf e h l orm ation int t e h igh l t d range . Y can do t is by o h igh e ou he it e r hM e t od 1) pre s s ing Ct and Vat t e s am e t e , or h rl h imM e t od 2) pre s s ing t e pas t but on h h e t in t e t bar h ool .
  34. 34. Finis h : Th e s tandard w ilb e s h ow n as s oon as t e re s ul are e nt re d b y l h ts et e us e r h .Th e s pre ads h e e t w ilnow l s im il t t e f l ook ar o h igure be l . ow
  35. 35. M icros of Exce l t 2003 Trick s n TipsH ow do I f e ze h e adings s o I don’ l e t e m w h e n I re t os hs crolaround? l Fre e z e Pane sM S-Exce l a us e f t is uloolor pre s e nt f ing dat on a page . Th e re com e s a point aw h e re t e dat be ing pre s e nt d doe s f on t e s cre e n and w e h av t s crol h a e it h e o ldow n and acros s t s e e t e inf o h orm ation. If you s croldow n e nough t e n it l hbe com e s dif icult k now w h at h e adings re l e t e ach col n. Th e s am e appl s f t o at o um iet row h e adings w h e n w e s crolrigh t Th e w ay t go about t is is t t lM S-Exce l o l . o h o e lt f e ze t e h e adings s o t at w h e n you s crolof t e page you can s t l e e t e o re h h l f h ils hh e adings . Th is is cal d “F e ze P l e re ane ”.Sce nario –Form at ing a l t arge t l t m ak e it e as y t re ad ab e o oY m ay h av a l ou e arge t e s h e e t s ys t m t at l t t e pe opl inv v d in a proj ct im e h is s h e ole edow n t e lf -h and s ide and t e h ours w ork e d acros s t e page . W e w ant t h e t h h oform at t e page s o t at t e us e r can s crollf and righ t as w e las up and dow n h h h le t , land s t l e e t e w e e k s h e adings and t e t am m e m be rs nam e . ils h h eTh e figure be l s h ow s t e s pre ads h e e t in a norm alorm at W it t is de f t ow h f . h h aulv w , t e us e w oul not be abl t s crolrigh t and s t l e e t e re s ource nam e ie h d e o l ils hconne ct d t e ach w e e k . e o
  36. 36. St p 1: Se lct t e f t ce lw h ich cont e e h irs l ains dataF t e f e ze pane f or h re unct ion t w ork , you ne e d t t lM S-Exce l h at is a h e ading o o e l wand w h at is dat T do t is you m us t s e lct t e v ry f t ce lw h ich cont a. o h e h e irs l ains dat ain it Exce l s um e s t at e v ryt ing abov and t t e lf of it is a h e ading f t e . as h e h e o h e t or ht e. ablCl on Ce lB5 as s h ow n be l . ick l owSt p 2: Se lct “W indow |F e ze e e rePane s ” m e nu it m f e rom t e m e nu h
  37. 37. M icros of Exce l t 2003 Trick s n TipsFinis h : Th e W ork s h e e t w ilnow h av b l l e ack l s s ignif ine ying t e l h ocationof t e h e ading hTh e row and col n h e adings are now f um roze n. Th is al s t e us e r t s crolalt e low h o l lhw ay t t e righ t and alt e w ay dow n t e bot om of t e t e and be s t l e t o h lh h t h abl ilabl ov w t e re s ource nam e s and w e e k s w ork e d. ie hH elping Not : If you w ant t unf e ze t e col ns and row h e adings t e n go t e o re h um h o“W indow |UnF e ze P re ane s ”. Th is w ilt e t e t e back t it de f t s t e . lak h abl o s aul atH elping Not : Y can f e ze j t t e t row s by s e lct e ou re us h op e ing t e f t row w it dat h irs h ain it and t e n us ing t e f e ze f h h re unction. Th is m e t od doe s not f e ze and h recol ns . Th e s am e principl can be us e d t f e ze col ns but not row s . um e o re um
  38. 38. H ow do I m ak e m y W ork s h e e t tabs col ul ourf ? Ad d ing Col r t W ork s h e e t ou o sIt is of e n nice t add a t t o ouch of col t your w ork s h e e t . As a ne w f our o s unction t oM S-Exce l 2003, you are now abl t e as il col indiv e o y our idual ork s h e e t t w abs . Fore xam pl, you m ay w ant t col a s um m ary w ork s h e e t bl t h igh l t it e o our ue o igh sim port ance t t e us e r o h .Sce nario –Cre ating e xcit m e nt on a b l e ank w ork s h e e tO ur s am pl s pre ads h e e t h as a bl w ork s h e e t w it a dulgray t e ank h l ab. In t is he xam pl w e w ilch ange t e col f e l h our rom gray t a m ore e xcit o ing col . ourSt p 1: Se lct t e w ork s h e e t t e e h ab w e w ant t ch ange t e col o h our ofSe lct t e w ork s h e e t t w e w ant t ch ange t e col of by cl ing on t e e h ab o h our ick hw ork s h e e t t l e d at t e bot om of t e w ork s h e e t ab ocat h t h .St p 2: Se lct t e ch ange T Col e e h ab our dial b ox og M e t od 1: Righ t ick on t e h -Cl h w ork s h e e t t w e w ant t ch ange ab o t e col of as s h ow n be l . h our , ow M e t od 2: Se lct “F h e orm at | Sh e e t |T Col ” f ab or… rom t e h m e nu
  39. 39. M icros of Exce l t 2003 Trick s n TipsSt p 3: Se lct t e col e e h our on t e col h our palt e ch art e tSe lct t e col you w ant t ch ange t e e h our o hw ork s h e e t t t on t e F ab o h orm at T Col ab ordial box (s h ow n be l ). In t is e xam pl, og ow h ew e w ant t e t t be gol in col . h ab o d ourFinis h : Th e W ork s h e e t tab is now t e col h oure dColoure d w ork s h e e t tabs l dif e re nt de pe nding on t e ir s e lct ook f h e ion s t e . Th e s e att o “l s ” are s h ow n be l . w ook owSe lct d W ork s h e e t T V w : e e ab ieBack ground W ork s h e e t T V w : ab ie

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